MPA506AccountingInformationSystem Assignment

PartA:Shortreflective essay (3 marks)

Anyoneofthesystemsdocumentationprocedurescanbeusedtoadequatelydocumentagivensystem?Based on this statement write a short reflective essay on differing forms of systems documentationprocesseswhichmay provide alternativeperspectivesonthe systemof interest.

Part B:ContextDiagram, Flowchart,DFD andsystemdocumentation(12marks)

Jo Kelly is the owner of Sydney Ltd (hypothetical company) and has decided to document and analyse theaccounts payable process so the transition to a computerised system will be easier. She also hopes toimproveanyweaknesses he discovers inthe system.

Inthefollowing narrative,Joexplains whathappens atSydneyLtd:

Before Sydney Ltd pays a vendor invoice, the invoice must be matched against the purchase order used torequest the goods and the receiving report that the receiving department prepares. Because all three ofthese documents enter the accounts payable department at different times, a separate alphabetical file iskept for each type of document. The purchase orders that are forwarded from purchasing are stored in apurchase order file. The receiving reports are stored in a receiving report file. When vendor invoices arereceived, the accounts payable clerk records the amount due in the accounts payable file and files theinvoicesinthevendorinvoice file.

Sydney Ltd pays all accounts within 10 days to take advantage of early-payment (cash) discounts. When itis time to pay a bill, the accounts payable clerk retrieves the vendor invoice, attaches the purchase orderand the receiving report, and forwards the matched documents to Jo Kelly. Jo reviews the documents toensure they are complete, prepares a two-part check, forwards all the documents to Xiaofei, and recordsthe check in the cash disbursements journal. Xiaofei reviews the documents to ensure that they are validpayables and signs the checks. She forwards the check to the vendor and returns the documents and thecheckcopytotheaccountspayableclerk.Theclerkfilesthedocumentsalphabeticallyinapaidinvoicefile.At the end of every month, the accounts payable clerk uses the accounts payable ledger to prepare anaccounts payable report that is forwarded to Xiaofei. After she is finished with the report, Xiaofei files itchronologically.

Required:

1. PrepareacontextdiagramandaLevel0DFDtodocumentaccountspayableprocessingatSydney(4marks)
2. Prepareadocumentflowchartto documentaccountspayableprocessingatSydney(4marks)
3. PrepareaBPDtodocument accountspayableprocessingatSydney(4marks)

Note: For Part B you must use either Microsoft Visio or any other authentic software for the aboverequireddocumentationprocesses.