diff_months: 22

DPHRM – S04 Job Analysis Assessment

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Added on: 2022-10-17 11:57:46
Order Code: 467855
Question Task Id: 0

ASSIGNMENT- JOB ANALYSIS

Mr. Perera is the Managing Director of “Tuna Sea Food Export”, a family business located in Negombo employed over 700 staff, which is exporting locally processed seafood for five countries in Europe and the USA. The company is in the process of signing a million-dollar new business agreement with a Multi-National Company (MNC) based in Europe to export their products for another five years.

HR Audit team from the MNC visited “Tuna Sea Food Export” and extensively surveyed the existing HR Policies and Processes and informed the Management of “Tuna Sea Food Export” to review and establish standard HR Practices such as Recruitment & Selection, Training, Performance and Reward Management, Safety, communication, etc. as pre-condition to further proceed with the agreement.

You have been recently joined the Company as Head of HR, and the Management directed you to study the current related policies and practices within 02 weeks. You have observed below areas which can be considered as unhealthy HR practices and brought to the immediate notice of the Managing Director.

  • Most of the recruitment for the managerial and key positions were filled with relatives and friends of Perera
  • No vacancies were advertised in printed/electronic media, and all the candidates were sourced through a company owned by a family friend of Mr. Perera’s daughter, Operations
  • Most of the promotions were carried out on ad-hoc basis, and the managers were holding senior positions in Marketing, Operations, Customer Service and even HR do not possess proper qualifications, competencies and experience in the related No appropriate duties/responsibilities were allocated to them.
  • Over 75% of the key positions were not issued with the Job Descriptions, and most of them were assigned to perform duties as and when a requirement arises, creating numerous lapses and back-log.
  • No proper salary structures were in place, and inequity was apparent in Pay and other benefits awarded to Executive Grade
  • Turnover of the company was very high, and no mechanism was in place to fill the vacancies on-time without affecting the operational activities

Managing Director very carefully studied your observations and directed you to submit below facts to the forthcoming board meeting to educate the directors on the importance and benefits of proper and effective HR practices and also to confirm the standards set by the MNC to secure the valuable deal.

  • Importance of preparing Job Descriptions and Job Specifications for key positions
  • A detailed explanation of the process (Job Analysis) to be carried with/without the assistance of external agency to prepare job Descriptions/Job Specifications for the above
  • Usage and Benefits of Job Analysis information in areas such as Recruitment & Selection, Training & Development, Performance and Reward Management & Health and
  • Prepare two sample Job Specifications out of below positions following standard Rodger’s Seven Point Plan or Munro’s Five-Fold Grading
  1. Manager of International Sales & Marketing
  2. Relationship Manager
  3. Quality Assurance Manager
  4. Health & Safety Manager
  5. Employee Relations Manager
  6. Factory Manager

Task 01- Importance of preparing Job Descriptions and Job Specifications for key positions (25 Marks)

Defined the concepts Own argument presented relating to theories and concepts.

F- 0-9

P- 10-15

M- 16-19

D- 20+

No or Very little Evidence of discussion of the relevant concept. Answered at least one part of the question

Some concepts are presented and the student has demonstrated fair understanding. Attempt to answer more than

one part of the question

Required number of key concepts are presented with critical analysis.

Answered all 02 areas(JD/JS)

Excellent evidence of key concepts and description of the topic. All questions are answered. Evidence that goes beyond

textbook knowledge

Task 02 - Detailed explanation of the process (Job Analysis) to be carried with/without the assistance of external agency to prepare job Descriptions/Job Specifications for above positions (25 Marks)

Own argument presented relating to theories and concepts.

F- 0-9

P- 10-15

M- 16-19

D- 20+

No or Very little Evidence of discussion of the relevant concept/theory.

Some concepts with theories are presented and the student has demonstrate fair understanding

Required number of key concepts and main theories are presented with critical analysis.

Excellent evidence of key concepts and main theories with description of the topic. Evidence that goes beyond textbook

knowledge

Task 03- Usage and Benefits of Job Analysis information in areas such as Recruitment & Selection, Training & Development, Performance and Reward Management & Health and Safety (25 Marks)

Own argument presented relating to theories and concepts.

Discussed Job Analysis information use in KRA

F- 0-9

P- 10-15

M- 16-19

D- 20+

No or Very little Evidence of discussion of the relevant concept/theory.

Answered at least one part of the question

Some concepts with theories are presented and the student has demonstrated fair understanding. Attempt to answer more than 02 part of the question

Required number of key concepts and main theories are presented with critical analysis.

Answered two questions with sound recommendation.

Excellent evidence of key concepts and main theories with description of the topic. Answered all 04 questions with sound recommendation.

Evidence that goes

beyond textbook knowledge

Task 04 - Prepare two sample Job Specifications out of below positions in accordance with standard Rodger’s

Seven Point Plan or Munro’s Five Fold Grading system ( 25 Marks)

List 05 or 07 points under

02 grading system

F- 0-9

P- 10-15

M- 16-19

D- 16+

No or Very little Evidence of discussion of the relevant concept. Answered at least one part of the question

Some concepts are presented and the student has demonstrate fair understanding.

Attempt to answer more than one part of the question

Page 3 of 4

Required number of key concepts are presented with critical analysis.

Answered two questions with examples.

Excellent evidence of key concepts with description of the topic. Answered two questions with case examples. Evidence

that goes beyond textbook knowledge

Prepare a report of 1500 words covering the above facts and also your recommendations to streamline the HR practices and enhance the operational excellence in “Tuna Sea Food Export”.

  • Uploaded By : Katthy Wills
  • Posted on : October 17th, 2022
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