BNU PROJECT MANAGEMENT PLAN FOR THE CONSTRUCTION AND MODERNISATION OF THE HIGH WYCOMBE CAMPUS
BNU PROJECT MANAGEMENT PLAN FOR THE CONSTRUCTION AND MODERNISATION OF THE HIGH WYCOMBE CAMPUS
Table of Contents
TOC o "1-3" h z u Introduction PAGEREF _Toc156248643 h 3Relevance Of Project and Project Management PAGEREF _Toc156248644 h 3Project Selection and Business Case PAGEREF _Toc156248645 h 4Project Management Methodologies PAGEREF _Toc156248646 h 5Network Diagram PAGEREF _Toc156248647 h 6Crashing: PAGEREF _Toc156248648 h 7Stakeholder Analysis PAGEREF _Toc156248649 h 8Project Organizational Structure PAGEREF _Toc156248650 h 12Risk And Issue Management PAGEREF _Toc156248651 h 14Risk Register PAGEREF _Toc156248652 h 15Risk Matrix PAGEREF _Toc156248653 h 16Quality Management PAGEREF _Toc156248654 h 16Quality Register PAGEREF _Toc156248655 h 17Conclusion PAGEREF _Toc156248656 h 18Recommendations PAGEREF _Toc156248657 h 18References PAGEREF _Toc156248658 h 19
Introduction
The Buckinghamshire New University has developed through the modernization and the construction of the High Wycombe Campus. This project has been initialized in the summer of 2022 and has been undertaken alongside the contractors MARIS and Fulkers. This project mainly involves the improvement of areas such as the Rose Garden and the vibrant hub for the staff and students (Jagganath, 2023). These species could be designed with the help of focus on the student's well-being and community. It has helped in signifying the evolution of a new era and the prosperity based on the student well-being. This development has been expected before the start of the next academic year and to support the community BNU in this process. In this study, the relevance of the project management has been discussed alongside the project selection and business case. A project schedule has been implemented alongside the stakeholder analysis to evaluate the alternative strategies and the stakeholder requirements (Bahadorestani, et al., 2020). The risk and issue management have been highlighted and the quality management has been determined to prepare a register for the stakeholders. It will help to understand the work management of the High Wycombe Campus and to develop the designing of strong emphasis on the student well-being and their community.
Relevance Of Project and Project Management
BNU has undertaken the modernization project due to having several reasons that are enhancing the student experience, lifelong and community skills, supporting the local community, prosperity and evolution, and transformation of the campus. This project has been considered as a part of BNUs mission to provide their students with the best possible experience within the organization. They have aimed to become a civic university and have designed a robust thread of community and accessibility based on the student well-being. Their multi-million investment has developed building contractors that could be sourced locally to help the BNU community in supporting the development significantly (Huo, et al., 2023). It has helped to signify the areas of evolution and the development of growth records over the last five years. This study has focused on the improvement of transformation that mainly involves the Rose Garden and the creative workshops for their staff and students. The foundation stage of this project has been documented in this video and will help in the development of the local community and the social media channels for the monthly updates. The exciting state development of BNU has helped the High Wycombe Campus to become a modern and vibrant hub for the staff and their students.
Project Selection and Business Case
Buckinghamshire New University has developed the construction and modernization of the High Wycombe Campus to develop the strategic direction and provide a better student experience and lifelong skills. There are other projects present that could be utilized to achieve the same desired goal such as:
Digital Transformation
Curriculum Innovation
Collaborations and Partnerships
BNU has embarked on the development of a digital transformation project and the implementation of advanced technologies towards enhancing the learning experience of the users (Gill, et al., 2023). This involves virtual classrooms, AI-powered learning and development tools, and the data-driven support systems for the students. Another option could be to consider the development of future industry trends and the needs in the job market. A strategic partnership could be established with the help of industry leaders and other institutions that will help BNU to unveil their decision-making process. In this study, the construction and modernization of the High Wycombe Campus have been developed that will help to improve the physical learning environment and the community engagement towards achieving a sustainable practice in the development. In the project management methodology, the Waterfall Method has been used towards the construction of sequential and linear design processes. The elements of Agile Project Management have been developed that have allowed for the adaptability and flexibility of the unforeseen challenges present (Marnada, et al., 2022). Critical Path Method or CPM can be considered as a useful tool in the scheduling of the tasks involved in the process. Digital Transformation will enhance the learning experience and the improvement of institutional operations. This will allow the students to conduct various aspects of their personal and professional lives. It makes the system more efficient and could use meaningful data in an ethical manner. The strategic partnerships will help BNU to strengthen their reputation and to develop the resources across various research areas. These projects can contribute potentially to the achievement of BNU and its strategic decisions in the development process.
Project Management Methodologies
Project Management Methodologies play a crucial role in the development of managing projects that will lead to an increase in efficiency and the success rates based on it. It helps to organize the project timelines and increase the efficiency rates towards improving the cost-benefit analysis of the resources available. A shared understanding could be fostered to identify certain responsibilities and the roles assigned to them based on specific individuals (Ershadi et al. 2020). Different project management methodologies have been present that have their individual weakness and strengths. The popular methods used in this study involve:
Waterfall - Traditional approaches to the project phase are required to be completed before the next process begins.
Agile - It is an iterative approach that focuses on the development of customer collaboration and to emphasize the flexibility issues.
Scrum - Agile framework that helps in organizing the small pieces with the help of a small functional team within a shorter timeframe.
Comparing these methodologies, it can be stated that Waterfall is a linear approach that does not accommodate the changes easily based on crucial customer involvements. In the BNU Project Management Plan, the Critical Path Method (CPM) has been considered as a relevant choice that will allow the project managers in the identification of important tasks and to ensure the timely delivery of the project present (Anastasiu, et al., 2023). The elements of an Agile project could also be incorporated that will allow better adaptability and flexibility towards responding to the unforeseen challenges present. It has allowed the project managers towards identifying the important tasks and to focus on the resources available to ensure the timely completion of the project. A combination of these methodologies will help to manage the flexibility of changes and to focus on the critical tasks that will aim in the development of a modern and community-focused campus process.
Network Diagram
Crashing:
Crash Cost Per Day = Crash cost - Normal cost / Normal time - Crash time
Stakeholder Analysis
Identification - The stakeholders for the BNU project could involve both the internal and external shareholders. The internal shareholders have been classified as BNU management, MARIS and Fulkers and the staff. External shareholders involve the local community and the regulatory bodies for the students and their suppliers (Li, et al., 2023).
Analysis - Stakeholders can be grouped into both the external and internal shareholders who are involved directly in this project. External shareholders on the other hand could be affected by the analysis of the projects.
The stakeholders can also be grouped based on their interests and power and have been categorized into both High and Low power. The High Power involves -
BNU management and their contractors
Regulatory Bodies
Low Power involves:
Staff and students
Suppliers
Stakeholder engagement and communication plan
A stakeholder plan will help in outlining the delivery of essential information and the development of individual platforms effectively. It involves both the high and low powers and their delivery of essential information in the process.
High Power - Regular meetings and updates and the development of detailed reports.
Low Power - Community meetings and the generation of newsletters.
Alternative strategies will help to meet the stakeholder requirements that involve:
Tailoring the communication styles and the development of stakeholder needs
Involving in the decision-making process of the stakeholders
Providing regular updates to the stakeholders and to determine their project progress effectively.
Transparency could be ensured to identify the clarity in various aspects of communication.
The communication process will be required to be tailored to ensure the involvement of stakeholders and the development of positive relationships between the project team. Transparency will help in the development of trust and to determine a positive relationship between the stakeholders and the project team (Li, et al., 2022). In this study, a combination of these strategies has been observed towards tailoring the specific needs and interests of the various stakeholders. This will ensure the effective management of the shareholders and their successful completion of BNU projects. The individual strategies have their own benefits that will help the stakeholders in developing an effective strategy and the commitment to an honest communication process that will help to specify the needs of this project. The power interest matrix has been developed in this study that helps in analyzing the objectives and the internal politics present in the organization. People maintain the impact towards the stakeholder analysis (Xu, et al., 2021). The lower interest rates will help to identify the impact on the success of the project. It will also help to combine the interest classification and to determine two different categories and their support level that will be required in the process.
No Stakeholders Internal/External Power Communication process Frequency
1 Buckinghamshire County Council Internal H Meetings Weekly
2 Bucks New University board members Internal H Meetings Weekly
3 Employees Internal L Emails and circulars Monthly
4 Faculties Internal L Emails and circulars Monthly
5 Compliance officer Internal H Meetings Weekly
6 Main Contractor External H Meetings and mails Daily
7 Material supplier for construction External L Phones, meetings, mails Weekly
8 Garden material supplier External L Phones, meetings, mails Weekly
9 Furniture material supplier External L Phones, meetings, mails Weekly
10 New machines supplier for canteen and coffee shop External L Phones, meetings, mails Weekly
11 Project manager Internal H Meetings and mails Daily
12 Financial manager Internal H Meetings and mails Daily
13 Project sponsors Internal H Meetings and mails Daily
14 Risk manager Internal H Meetings and mails Daily
15 Quality manager Internal H Meetings and mails Daily
16 Students Internal H Meetings and mails Daily
17 Grass supplier for garden External L Phones, meetings, mails Weekly
18 Trees supplier for Garden External L Phones, meetings, mails Weekly
19 Consultant External L Phones, meetings, mails Weekly
20 Stakeholders relations manager Internal H Phones, meetings, mails Weekly
21 Electrician External/ L Phones, meetings, mails Weekly
22 Plumber External L Phones, meetings, mails Weekly
23 Carpenter External L Phones, meetings, mails Weekly
24 Gardener External L Phones, meetings, mails Weekly
25 Vendors External L Phones, meetings, mails Weekly
Project Organizational Structure
Figure 1: Work Breakdown Structure
(Source: Self-Developed)
Figure 2: BNU Organogram
(Source: Self-Developed)
Gantt Chart:
Figure 3: Gantt Chart
(Source: Self-Developed)
Risk And Issue Management
In BNU Project Management, modernization of the High Wycombe Campus mainly involves:
Project Delays - Delays in the construction that happen due to unforeseen issues such as weather conditions and the disruption in the supply chain.
Budget Overrun - The costs that will exceed the unexpected expenses and the underestimation of the costs associated.
Regulatory Compliance - Non-compliance with the building regulations and the environmental standards associated.
Quality Issues - A compromise in the construction quality due to the poor material and the inadequate supervision in the process.
Stakeholder Dissatisfaction - Dissatisfaction is present among the students and the local community mainly due to disruptions caused by the construction process.
There are several contracts that could be present in the building process and will develop a proper care of the individual details based on the contractual agreements. The rights and responsibilities of the parties could be decreased significantly based on the legal risks (Rodrigues, 2020). The work on sites requires an understanding of the project management process and the development phase of the project. The unnecessary risks could be utilized for a better risk management and to develop the digital technologies to identify potential risks.
Risk RegisterRisk ID Risk Description Likelihood Impact Mitigation Strategy Responsible Party
1 Project Delays Medium High Regular monitoring of project progress, contingency planning for delays Project Manager
2 Budget Overruns Low High Detailed budget planning, regular financial reviews Financial Manager
3 Regulatory Compliance Low High Regular compliance checks, consultation with regulatory bodies Compliance Officer
4 Quality Issues Low High Regular quality checks, use of high-quality materials Quality Assurance Manager
5 Stakeholder Dissatisfaction Medium Medium Regular communication with stakeholders, addressing concerns promptly Stakeholder Relations Manager
Table 1: Risk Register
(Source: Self-Developed)
Risk MatrixHigh Impact Medium Impact Low Impact
High Likelihood Project Delays Stakeholder Dissatisfaction -
Medium Likelihood - - -
Low Likelihood Budget Overruns, Regulatory Compliance, Quality Issues - -
Table 2: Risk Matrix
(Source: Self-Developed)
Quality Management
Quality Specifications refers to the standards that the project is expected to meet that involves:
Maintaining compliance with the regulations and the environmental standards.
Using high-quality materials and the different techniques of construction.
Development of the spaces that could be considered accessible and will help in developing the well-being of the project.
Quality Expectation for the Stakeholders
Quality expectations mainly refers to the development of project quality and the timely completion of the project effectively (Aluko, et al., 2021). It will help to develop the standards and the timeline of the project in determining the outcomes effectively.
Quality RegisterQuality Activity Responsible Party Date Outcome Stakeholder Feedback
Building regulation compliance check Compliance Officer TBD TBD TBD
Material quality check Quality Assurance Manager TBD TBD TBD
Accessibility audit Project Manager TBD TBD TBD
Table 3: Quality Register
(Source: Self-Developed)
This project is required to utilize the use of high-quality materials that will employ the best practices in the construction process. The new facilities will reflect the commitment to providing a high-quality learning process and the working environments associated with it. The project will be required to meet the regulatory standards and the legal issues thereby damaging the reputation of the university.
Conclusion
The BNU Project Management have been utilized for the modernization of the High Wycombe Campus which involves the careful execution and the planning process. Success hinges on the stakeholder management will help in the quality control of the risk management. In this study, Stakeholder analysis has helped in determining the parts that are involved towards foreseeing the potential issues and to track the activities of developing the standards and expectations. The choice of project management methodology plays a vital role in the recommendation of this project and their requirements accordingly. This project has helped to signify the BNU prosperity and the development of learning environments that will also become beneficial to the local community present in the process. The potential risks have been identified in this study that have allowed for the development of certain mitigation strategies and the development of quality issues for the based-on stakeholder dissatisfaction. A risk register will help to track the development of certain risks This combination has helped in providing a structured approach and the timely completion of the community engagement plans. In the present time, it has benefited the local community and their careful consideration of prosperity and evolution in the BNU.
Recommendations
Based on the analysis, it could be recommended that a modernization of the High Wycombe Campus will ensure the stakeholder management and the quality control measures. A combination of the Waterfall and Critical Path Methods could be used in the project management purpose. It has helped the project in aligning with the strategic goals and has enhanced the learning environments of the local community. Furthermore, the learning environment could be enhanced to improve the learning environment significantly. It could be considered as a testament to the continuous improvement and the engagement of the community process.
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