Introduce cloud computing into business operation BSBSMB412

Subject Code :
BSBSMB412
University :
TAFE Queensland Management Exam Question Bank is not sponsored or endorsed by this college or university.
Country :
Australia

Introduce cloud computing into business operation

BSBSMB412

Assessment 2 of 2

Project

Introduction

This assessment assumes a simulated workplace Ace Finance. The assessment involves knowledge obtained in the learning platform, understanding workplace documents that have been provided, and additional research to be completed.

In this simulated workplace, you will assume the role of a trainee accountant. Andrew will be your manager and will provide you with the direction of the tasks in the form of an email.

As per Andrews's instruction, you will be required to engage with fictitious clients of Ace Finance. For this assessment, the client is the company S&J Real Estate. The workplace documents you need to complete this assessment have been hyperlinked within each task under 'File Attached'.

Assessment Information

Submission

You are entitled to three (3) attempts to complete this assessment satisfactorily. Incomplete assessments will not be marked and will count as one of your three attempts.

All questions must be responded to correctly to be assessed as satisfactory for this assessment.

Answers must be typed into the space provided and submitted electronically via the LMS. Hand-written assessments will not be accepted unless previously arranged with your assessor.

Reasonable adjustment

Students may request a reasonable adjustment for assessment tasks.

Reasonable adjustment usually involves varying:

the processes for conducting the assessment (e.g. allowing additional time)

the evidence gathering techniques (e.g. oral rather than written questioning, use of a scribe, modifications to equipment)

However, the evidence collected must allow the student to demonstrate all requirements of the unit.

Refer to the Student Handbook or contact your Trainer for further information.

Task Overview

For this assessment, you will play the role of Jordyn Brown, the Junior Accountant for Ace Finance. Ace Finance is a consultancy service business that provides compliance, financial, human resources, information technology support, and other business services to ensure that businesses have the expertise and support they need to be competitive and prosper.

Assessment Instructions

This assessment is divided into seven (7) tasks.

Task 1 Review current business computing resources

Task 2 Identify future computing needs and improvements

Task 3 Research cloud-based accounting software options

Task 4 (part a and b) Risk assessment and project budget

Task 5 Prepare a business case and present your findings

Task 6 (part a, b, c and d) Plan and implement a cloud computing solution

Task 7 (part a, b and c) - Organise coaching

All tasks must be completed in the template provided at the end of each task or by uploading a document.

You arerequired to:

Access and review S&J Real Estates Accounting System Business Needs document and the extract from their Policy and Procedures manual and analyse their current accounting system, use and future needs.

Research cloud-based accounting software for small businesses.

Analyse the information provided by S&J Real Estate and your research.

Develop a business case to implement a cloud-based accounting software into S&J Real Estates business operations

Prepare an implementation plan

Plan a coaching session.

Additionalresources and supportingdocuments.

To complete thisassessment, you will need:

A computer with internet and email access and a working web browser

Computer Software:

Microsoft Word

Access to Microsoft Teams or a web browser to join a Teams Meeting

Microsoft PowerPoint

An Extract from S&J Real Estate's Policy and Procedures Manual

S&J Real Estate's Accounting System Business Needs Document

Submission requirements

To be eligible to be deemed competent in this assessment, you must submit this assessment document.

Word documents will not be accepted. Please save this Word document as PDF files before submitting it.

Most modern web browsers can open and display a PDF file. However, if you have an older operating system, you may need a PDF reader installed on your device, such as the Acrobat Reader, available fromAdobe.

Windows: Word 2013 and newer

Choose File > Export > Create PDF/XPS.

Windows: Word 2010

Click theFiletab
ClickSave As

To see theSave Asdialogue box in Word 2013 and Word 2016, you have tochoose alocationandfolder

3. In theFile Namebox, enter a name for the file, if you haven't already

4. In theSave astype list, clickPDF(*.pdf).

If you want the file to open in the selected format after saving, select theOpen fileafter publishingcheck box.

If the document requires high print quality, clickStandard(publishing online and printing).

If the file size is more important than print quality, clickMinimum size(publishing online).

5. ClickOptionsto set the page to be printed, to choose whether markup should be printed, and to select output options. ClickOKwhen finished.

6. ClickSave.

macOS: Office for Mac

To save your file as a PDF in Office for Mac, follow these easy steps:

Click theFile
ClickSave As
ClickFile Formattowards the bottom of the window
SelectPDFfrom the list of available file formats
Give your file aname, if it doesn't already have one, then clickExport

For more detailed instructions, refer toMicrosoft Support.

Submission Checklist.

Before submitting your assessment, please check you have completed the following:

Task 1 Requires:
		Statement of Needs- (partially completed submitted after Task 3)
Task 2 Requires:
		Role play exercise - meeting minutes
Task 3 Requires:
		Statement of Needs (fully completed)
Task 4 Requires:
		4a - Risk assessment
		4b Project budget cost comparison
Task 5 Requires:
		Business Case
Task 6 Requires:
		6a-Evidenceof consultation with at least one (1) specialist advisor
		6b - Implementation plan
		6c - Implementation budget
		6d- Staff memo
Task 7 Requires:
	7a Coaching PowerPoint presentation -Video recording of the induction session
	7b - Coaching email
	7c -Project implementation review questionnaire

Task 1- Review current business computing resources

S&J Policies and Procedures extract

S&J Business Accounting Needs

Hi Jordyn,

I require your assistance with a project. Ace Finance has been engaged to recommend a cloud-based accounting system solution for a client of ours, S&J Real Estate. Sondra Hendres is the Chief Executive Officer of S&J Real Estate, and she will be our contact throughout this engagement.

Background S&J Real Estate

S&J Real Estate is a small business. They are planning to improve their accounting systems and processes with a focus on:

streamlining their payroll, quoting, and invoicing systems

administering all accounting processes from a single application

being able to access their accounting software from remote locations.

In our initial meeting, Sondra provided a list of S&J Real Estates accounting system business needs and copies of their policies and procedures that are relevant to this project. I have attached copies of these documents to this email for you to consider.

I need you to develop a business case to introduce a cloud-based accounting software solution for S&J Real Estate. Once they decide on which system they will transition to, you will need to develop a plan and support staff to implement the new cloud-based accounting software solution.

Before making a recommendation, we need to understand S&J Real Estates business requirements. Review the attached information and in the statement of needs template below list S&J Real Estates current computer resources and use and their future requirements. You will need to add to the Statement of Needs template in Task 3.

Once we have collated this information, we will organise a follow-up meeting with Sondra to discuss.

Warm regards,

Andrew | Manager
andrew@ace.finance

Task 1 Statement of Needs

Task 2 Identify future computing needs and improvements

	Discuss future needs
Hi Jordyn, Now that you have identified S&J Real Estate's current computing resources and use, contact Sondra and arrange a meeting. In the meeting, discuss S&J Real Estates future computing needs and the potential improvements to future business operations they want to achieve with the new cloud-based accounting software. Assessment Instructions This task is a role play. Role play instructions The role play/meeting must include at least number 3 participants, must not exceed15minutes duration and must address all elements of the Observation Checklist below. In this task you will assume the role of Jordyn the Junior Accountant for Ace Finance and participate in a roleplay meeting withSondra who will be played by your assessor and another student to take on the role of Dianne Johnson the Finance Officer for S&J Real Estate. -Please contact your assessor via the Discussion Forum to organise a suitable time. Your assessor will then schedule a session via Teams at the agreed time for this role play to occur. Assessor participant You arenotrequired to record the session. Task overview It requires you to participate in a Microsoft Teams meeting with your assessor and one other student to discuss computing needs and potential improvements to S&J Real Estates business operations. In this meeting, you will: confirm your understanding of S&J Real Estate's current computer hardware and software resources and accounting practices identify and discuss S&J Real Estates future accounting software needs and clarify your understanding of the potential improvements to business operations they want to achieve elicit from Sondra any missing information in your statement of needs to assist you in researching evaluating two different small business accounting software options. Answer two (2) questions from Diana about monthly costs associated with current cloud computing system Additional resources and supporting documents To complete this assessment, you will need: internet access and Teams meeting or access to a phone with recording capability participant assessor participant- student Statement of Needs created in Task 1 S&J Real Estates Policies and Procedures extract. Summary Report (to be completed after the role play exercise with the assessor- a quick summary of the conversation and points discussed in your meeting with Sondra) Instructions for student Prepare for the Meeting: This meeting is to be a discussion and should run for 10-15 minutes. Before your meeting, review the statement of needs that you developed in Task 1. Use the summary report template to document your consultation with Sondra. Your consultation must cover at least: one (1) point about current computer hardware and software resources two (2) future cloud accounting needs four (4) operational improvements. During the meeting: You will assume the role of Jordyn the Junior Accountant for Ace Finance. Your assessor will assume the role of Sondra from S&J Real Estate. During the meeting: use appropriate, detailed, and clear language to discuss S&J Real Estate's current computing resources and use, previously documented, to confirm the accuracy use listening and questioning skills to: o clarify your understanding of S&J Real Estate's future cloud accounting needs o identify operational improvements S&J Real Estate want to achieve use active listening to confirm points discussed, including cloud computing requirements encourage discussion and facilitate effective interactions, influencing the direction and taking a leadership role as appropriate. After the meeting: Complete the Summary Report. The report is an overview of the discussion points that were discussed in the meeting to ensure you have covered all talking points and are aware of the expectations and needs of S&J Real Estate.
		Warm regards, Andrew \| Manager andrew@ace.finance

Instructions to Student Participant (Diane):

Role: During the presentation you will be assuming the role of Dianne Johnson Finance Officer for S&J Real Estate.

During the role play the student will be discussing with Sondra and yourself will assist with clarifying their understanding of the cloud computing needs and operational improvements S&J Real Estate want to achieve. As part of this discussion, you are required to ask the following two (2) questions to the student (Jordyn).

Question 1: Jordyn can you please confirm what the monthly support fee cost that you have been provided with for AccountMe?

Question 2: Jordyn, can you please confirm what the monthly licensing fee cost you have been provided with for AccountMe?

Summary Report Template

Summary Report
Date	06/09/2022
Time	02:00pm
Meeting purpose	To Discuss S&J Real Estates future Cloud based computing system needs.
Facilitator	Nour Qasem
Notetaker	Andrea Kelly
Start and End time of the meeting	1:20pm 1:40 pm
Attendees	Jordan, Sondra & Diane

Key Point	Current Computer Hardware
Agenda Item Talking Points	Salesforce
Minutes from Agenda Item	The business currently uses salesforce for multiple uses. The new cloud-based software needs to be compatible to erase double handling.

Key Point	Cloud accounting needs
Agenda Item Talking Points	5 user access, payroll automation for 18 employees
Minutes from Agenda Item	The business is looking to facilitate all payroll management including automatic PAYG, Superannuation and leave. Its important there is access for 5 senior staff.

Key Point

Operational improvements

Agenda Item Talking Points

Accessibility via remote locations, Automation of Reports, Reconciliation

& ATO reporting

Minutes from Agenda Item

Remote accessibility is important to the business operations, to be able to work without being in the office. The ability to efficiently track costs and income from projects and report how different business areas are performing.

Task 3 Research cloud-based accounting software options

	Research options
Hi there, Now that you have met with Sondra, I need you to research two (2) alternative cloud-based accounting software packages that could potentially meet S&J Real Estates requirements. Before undertaking this research, update the Statement of Needs template used in Task 1 with any new information you obtained during your meeting. Specifically, you will need to research: MYOB Xero Include specifications relevant to the identified business needs, the cost of the software that will cover the features required to address the identified needs and a reference where you sourced this information from. To help make a decision on which would be the best accounting software solution, document your research to the Statement of Needs template.
		Warm regards, Andrew \| Manager andrew@ace.finance

Task 3

Statement of Needs

- Yes PropertyMe + Xero are integratable.

Reference

https://www.myob.com/au/pricing

https://www.xero.com/au/pricing-plans/premium-20/

Computer Hardware, Operating Systemand InternetDetails

Windows 10, & 10 Pro, Intel core i5 & i7 8 core base frequency 3.0 GHz, 2.0 GB & 16GB RAM, 10.0 GB hard disk space, 32-bit colour, 1920 x 1080 pixel screen resolution, Internet connection with an upload speed of 0.5 Mbps

Click or tap here to enter text.

Computer Software used

Salesforce, Microsoft Office 365, Excel, Adobe, Google Chrome,

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Software

- Web-based Windows desktop

- App access

Software

- Web-based, Windows desktop

- App access

Software

Microsoft Office

Microsoft Office desktop

Microsoft office desktop

Internet

Telstra Unlimited Business Broadband

Operating System

Salesforce

Integrate Salesforce and PropertyMe in the next 12 months

Integration

- Yes, able to integrate with Salesforce data

Integration

- Yes, you can integrate Xero with Salesforce by using another external data source known as Zapier. (Free usage under 5 connections)

Task 4 Risk Assessment & Project Budget

Hi Jordyn,

Thank you for collating the research information on cloud-based accounting software. Before developing a business case, I need you to undertake a risk assessment for both Xero and MYOB and prepare a project budget comparing the current accounting system with the cloud-based accounting software best suited to S&J Real Estates business needs.

Based on the information you have provided to date; I have prepared the following quote for Ace Finance to implement the new cloud-based accounting system. You will need to include this in your project budget.


Implementation Task	Number of Hours	Cost
Initial Setup (Add employees and roles and payroll setup)	5 hours	$1,000.00
Data migration	10 hours	$2,000.00
Training	4 hours	$800.00
Salesforce integration	4 hours	$800.00
Configure reports	2 hours	$400.00
Total Cost	25 hours	$5,000.00

The project budget must:

identify the monthly costs fortheexistingsystem and the monthly costs for the new system, including where relevant:

o monthly user license costs

o monthly support costs

o costs associated with manual accounting processes that could be replaced with automation in the implementation of the new systems

identify the upfront costs associated with Xero and MYOB systems, including:

o cost of upgrading existingsoftwaresystems to meet current needs, where relevant

o cost of upgrading existinghardwaresystems to meet current needs, where relevant

describe the benefits the business will receive through the recommended cloud accounting platform, OVER and ABOVE the current system benefits.

Use the Risk Assessment and Project Budget Cost Comparison template below to document your completion of this task.

Warm regards,

Andrew | Manager
andrew@ace.finance

Risk Assessment

Client: S&J Real Estate

Identify & Assess the Risks

Risk Table

LOW

MEDIUM

HIGH

Manually add the risk

Assess the risk using a colour from the risk table.

Identify the risk and change the colour for the following table sections

Risk Severity

Risk Likelihood

Risk Level

Risk MYOB	Risk Xero	Risk Severity	Risk Likelihood	Risk Level
1.Data Loss	1. Data Loss	HIGH	LOW	MEDIUM
2.Security Breach	2. Security Breach	HIGH	LOW	MEDIUM
3. Network Connectivity	3. Network Connectivity	MEDIUM	LOW	LOW
4.
5.

Control the Risks

(Please provide three risks)

1.Data backup, storage & software updates.

2. Service Encryption, Regular Employee Training for Hacker identification, System updates, Strong passwords

3.Upgrade to fibre cable connection, connect with a reputable service provider, i.e Telstra

Create a plan to continually review the control measures to make sure they are working

Create regular vulnerability assessments, Delegate jobs across employees to share responsibility to review controls. Consider external IT Management to set up Software firewalls, Work with cloud-based provider for regular software updates. Regular connection checks to Internet Provider.

Provide a risk register for regular updates.

Date Completed

28/09/2022

Name of person completing the Risk Assessment

Andrea Kelly

Project Budget Cost Comparison
Completed By	Andrea Kelly
Completed For	SJ Real Estate
Date Completed	05/10/2022

Monthly Cost Comparison
Item	Current Costs AccountMe	Cloud-Based Costs Xero	Cloud-Based Costs MYOB
Internet Telstra Broadband	$80	$80	$80
Software Support fees	$200	$0	$0
License fees	$85	$100	$130
Salesforce	$75	$75	$75
Sales team data entry cost	$342	$0	$0
Payroll data entry cost	$900	$0	$0
Bank reconciliation data entry	$225	$0	$0
Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.
Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.
Total	$1907	$255	$285
Implementation Costs
Initial set up	N/A	$1000	$1000
Migration	N/A	$2000	$2000
Training	N/A	$800	$800
Salesforce integration	N/A	$800	$800
Configure reports	N/A	$400	$400
Additional computer for sales staff	$6000	$6000	$6000
Total Implementation Costs	$6000	$11000	$11000

Project Benefits

Changing to a new cloud-based software system streamlines multiple facets of a business including Payroll, Bank reconciling, quotes, invoicing, reports.

After the initial set up, the obvious money saving capabilities on a continuous monthly basis alone should be enough to make the switch.

Zero support fees

Removing the double handling, manual labour data entries.

Software integration with Salesforce

Accessibility for multiple users on any devise that has access to the internet web base.

Task 5- Prepare a business case and present your findings

	Business Case
Hi Jordyn, Based on: the statement of needs (Task 3) your research (Task 3) the risk assessment (Task 4a) the project budget cost comparison (Task 4b) Make a formal recommendation to the CEO of S&J Real Estate to implement Xero as their cloud-based accounting software solution. Use the business case template to record your findings and make your recommendations. Your business case must include the following: an executive summary background information, including a description of S&J Real Estates current accounting system in use and any limitations or inefficiencies impacting the business the business objective in moving to the cloud-based accounting system benefits and risks of moving to a new system three (3) year cost-benefit analysis calculation a recommendation in which you provide a clear business case for implementing the new cloud accounting platform. Your business case must be convincing and address all the following points: o identify the cloud accounting platform you recommend o discuss why you believe the new system should be implemented o present the three (3) most significant benefits for the business in moving to this new cloud accounting platform o discuss why the benefits and opportunities outweigh the risks o discuss why you have recommended this platform over and above the other services o compare the total cost of the current system and the new system over three years. Include all monthly and upfront costs in your total o where the cost of the cloud accounting system is greater than the current system, explain why the benefits outweigh the new costs.
		Warm regards, Andrew \| Manager andrew@ace.finance

Business Case
Completed by	Andrea Kelly
For Name & Title	Sondra Chief Executive Officer (CEO)
Organisation/ Workplace	S&J Real Estate
Date Completed	07/10/2022

Executive Summary

The creation of this project is a result of an old poorly built account application called Account Me. S&J Real Estate cannot continue to service the clients in an effective/organised manor for the near future. This project will solve the problems established by S&J Real Estate in the form of efficient bookkeeping, payroll, Reconciliation, and Integration with Salesforce. Upon completion of the project S&J Real Estate as a whole business will be able to have multiple users manage their departments under the cloud-based software. This means all current difficulties within S&J Real Estate, in particular the extra labour costs included in the double handling and entries of all data-based information will be eliminated and all data will be stored in a secure software accessible by all employees.

Background Information

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Business Objective

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Risks

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Benefits

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Cost-Benefit Analysis

	0	Year 1	Year 2	Year 3
Benefits	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.
Upfront	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.
Ongoing	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.
Total Costs	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.
Net Cash Flow	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.
Discount Rate	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.
Discount Factor	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.
Discounted net cash flow	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.
NPV	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.
IRR	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.

Recommendations

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Task 6 - Plan and implement a cloud computing solution

Hi Jordyn,

S&J Real Estate Cloud-Based Accounting System Implementation Quote
Implementation Task	Number of Hours	Cost
Initial Setup (Add employees and roles and payroll setup)	5 hours	$1,000.00
Data migration	10 hours	$2,000.00
Training	4 hours	$800.00
Salesforce integration	4 hours	$800.00
Configure reports	2 hours	$400.00
Total Cost	25 hours	$5,000.00

The project budget must:

identify the monthly costs fortheexistingsystem and the monthly costs for the new system, including where relevant:

o monthly user license costs

o monthly support costs

o costs associated with manual accounting processes that could be replaced with automation in the implementation of the new systems

identify the upfront costs associated with Xero and MYOB systems, including:

o cost of upgrading existingsoftwaresystems to meet current needs, where relevant

o cost of upgrading existinghardwaresystems to meet current needs, where relevant

describe the benefits the business will receive through the recommended cloud accounting platform, OVER and ABOVE the current system benefits.

Use the Risk Assessment and Project Budget Cost Comparison template below to document your completion of this task.

Warm regards,

Andrew | Manager
andrew@ace.finance

Risk Assessment

Client: S&J Real Estate

Identify & Assess the Risks

Risk Table

LOW

MEDIUM

HIGH

Manually add the risk

Assess the risk using a colour from the risk table.

Identify the risk and change the colour for the following table sections

Risk Severity

Risk Likelihood

Risk Level

Risk MYOB	Risk Xero	Risk Severity	Risk Likelihood	Risk Level
1.Data Loss	1. Data Loss	HIGH	LOW	MEDIUM
2.Security Breach	2. Security Breach	HIGH	LOW	MEDIUM
3. Network Connectivity	3. Network Connectivity	MEDIUM	LOW	LOW
4.
5.

Control the Risks

(Please provide three risks)

1.Data backup, storage & software updates.

2. Service Encryption, Regular Employee Training for Hacker identification, System updates, Strong passwords

3.Upgrade to fibre cable connection, connect with a reputable service provider, i.e Telstra

Create a plan to continually review the control measures to make sure they are working

Provide a risk register for regular updates.

Date Completed

28/09/2022

Name of person completing the Risk Assessment

Andrea Kelly

Project Budget Cost Comparison
Completed By	Andrea Kelly
Completed For	SJ Real Estate
Date Completed	05/10/2022

Monthly Cost Comparison
Item	Current Costs AccountMe	Cloud-Based Costs Xero	Cloud-Based Costs MYOB
Internet Telstra Broadband	$80	$80	$80
Software Support fees	$200	$0	$0
License fees	$85	$100	$130
Salesforce	$75	$75	$75
Sales team data entry cost	$342	$0	$0
Payroll data entry cost	$900	$0	$0
Bank reconciliation data entry	$225	$0	$0
Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.
Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.
Total	$1907	$255	$285
Implementation Costs
Initial set up	N/A	$1000	$1000
Migration	N/A	$2000	$2000
Training	N/A	$800	$800
Salesforce integration	N/A	$800	$800
Configure reports	N/A	$400	$400
Additional computer for sales staff	$6000	$6000	$6000
Total Implementation Costs	$6000	$11000	$11000

Project Benefits

Changing to a new cloud-based software system streamlines multiple facets of a business including Payroll, Bank reconciling, quotes, invoicing, reports.

After the initial set up, the obvious money saving capabilities on a continuous monthly basis alone should be enough to make the switch.

Zero support fees

Removing the double handling, manual labour data entries.

Software integration with Salesforce

Accessibility for multiple users on any devise that has access to the internet web base.

Task 5- Prepare a business case and present your findings

	Business Case
Hi Jordyn, Based on: the statement of needs (Task 3) your research (Task 3) the risk assessment (Task 4a) the project budget cost comparison (Task 4b) Make a formal recommendation to the CEO of S&J Real Estate to implement Xero as their cloud-based accounting software solution. Use the business case template to record your findings and make your recommendations. Your business case must include the following: an executive summary background information, including a description of S&J Real Estates current accounting system in use and any limitations or inefficiencies impacting the business the business objective in moving to the cloud-based accounting system benefits and risks of moving to a new system three (3) year cost-benefit analysis calculation a recommendation in which you provide a clear business case for implementing the new cloud accounting platform. Your business case must be convincing and address all the following points: o identify the cloud accounting platform you recommend o discuss why you believe the new system should be implemented o present the three (3) most significant benefits for the business in moving to this new cloud accounting platform o discuss why the benefits and opportunities outweigh the risks o discuss why you have recommended this platform over and above the other services o compare the total cost of the current system and the new system over three years. Include all monthly and upfront costs in your total o where the cost of the cloud accounting system is greater than the current system, explain why the benefits outweigh the new costs.
		Warm regards, Andrew \| Manager andrew@ace.finance

Business Case
Completed by	Andrea Kelly
For Name & Title	Sondra Chief Executive Officer (CEO)
Organisation/ Workplace	S&J Real Estate
Date Completed	07/10/2022

Executive Summary

Background Information

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Business Objective

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Risks

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Benefits

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Cost-Benefit Analysis

	0	Year 1	Year 2	Year 3
Benefits	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.
Upfront	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.
Ongoing	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.
Total Costs	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.
Net Cash Flow	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.
Discount Rate	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.
Discount Factor	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.
Discounted net cash flow	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.
NPV	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.
IRR	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.

Recommendations

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Task 6 - Plan and implement a cloud computing solution

Hi Jordyn,

Congratulations, your business case was accepted by S&J Real Estate, and they would like to proceed with the proposal. I need you to develop a plan to implement the cloud-based accounting system to facilitate the smooth transition from S&J Real Estates current system to Xero.

Use the template below to develop your implementation plan.

a. While completing the implementation plan, you must seek the assistance of at least one (1) specialist advisor. You need to consult with them to guide you in identifying the activities and the steps required to complete each goal outlined in your plan.

A specialist advisor is anyone who can provide advice relevant to the implementation of the plan and may include but not be limited to accounting personnel, tech support or product support.

After completing this task, you will need to submit evidence of your consultation with at least one (1) specialist advisor.

The evidence you submit may be:

if the consultation was done through a meeting, either online or face to face:

o meeting minutes if the consultation was done through a meeting

o video/audio recording of the meeting.

These must clearly show you have consulted with the specialist advisor, and they have provided you with advice relevant to the activities and steps in your implementation plan.

if the consultation was done in writing:

o email correspondence with the specialist advisor

o a screenshot of your inquiry posted on an internet forum

o a screenshot of a chat with Xero support.

These must clearly show you have sent or posted an inquiry on the activities and steps in your assessment plan and have received the relevant advice from the specialist advisor.

b. YourImplementation Planmust include:

at least two (2) short-term goals for up to one (1) month

at least two (2) long-term goals for up to three (3) months

o atleast one (1) activity thatneedsto be completed to achieveeach short-term and long-term goal

o a step-by-step process forcompleting each activity(must include at leastone (1) step or action itemfor each activity)

timeframe or date for each activity

training required to achieve at least one (1) goal

coaching required to achieve at least one (1) goal.

Both the training and coaching you organise must assist the business in maximising its cloud accounting potential. They must alignwiththe needs of the business you identified in Task 1 and the business objectives you identified in Task 5.

c. Create an implementation budget that includes:

an itemised list for all costs associated with implementing the plan for months one (1), two (2), three (3) and four (4) and beyond

all activities, training, coaching included in the training plan and costs included in the project budget you developed in Task 4b.

The budget must align with the business format and requirements.

d. Write a memo to all staff named in S&J Real Estate Accounting System Business Needs statement to communicate the implementation of the new cloud accounting system and the key points of your implementation plan. In the memo, ensure that you demonstrate:

supporting the work teams to becoming more efficient using cloud computing

encouraging the work teams to become more efficient using cloud computing

using clear language and workplace conventions to convey information

you have considered S&J Real Estate's collaborative culture.

Warm regards,

Andrew | Manager
andrew@ace.finance

Implementation Plan
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Short Term Goals (Within 1 Month)
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Long Term Goals (Within 3 Month)
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Implementation Budget
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Monthly Total	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.	Click or tap here to enter text.
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Task 6d

Memo

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From:	Click or tap here to enter text.
CC:	Click or tap here to enter text.
Date:	Click or tap here to enter text.
Re:	Click or tap here to enter text.

Task 7 - Organise coaching

S&J Real Estate Policy Extract

Hi Jordyn,

Now that S&J Real Estate has finished implementing Xero, they want to encourage and support users to become more efficient using the new cloud-based accounting software and maximise the accounting systems' potential whilst working remotely. Sondra has asked us to deliver a coaching session for all staff on the WHS aspects of working remotely.

Assessment Instructions:

This task is a role play. You will assume the role as Jordyn the Junior Accountant for Ace Finance. You will be assisting with the induction of two new Property Managers for S& J Real Estate, WH&S whilst working remotely at home.

a. I would like you to undertake this task. To do this effectively, you need to develop a coaching resource in a PowerPoint presentation or similar (maximum 12 slides including title page) that can be delivered online via teams. The PowerPoint presentation must include the following:

aim of the coaching session

Work Health and Safety Act

WHS risks of working from home

setting up your workstation and work environment

communication

work practices

mental health

where to go for further information

privacy and security of data.

Student Role play instructions:

The role play/meeting must include three (3) participants, must not exceed 15 minutes duration, and must address all elements of the presentation above.

In this task you will participate in a role play meeting with two others. These participants may be resourced using one of the following options:

1. Peers / Friends

2. Fellow students

Prior to the role play that you need to record for submission you are required to create a PowerPoint addressing the elements outlined in task 7a.

If you are unable to find participants to play the role of the other team members, contact your assessor via the Discussion Forum who will discuss options for pairing up with other students to complete this task.

During the Role Play:

You are to deliver a training session using the PowerPoint presentation that you have created for task 7a. This is to be presented as part of the induction training for the two (2) new Property Managers for S&J Real Estate who will be working remotely. During the role play you are required to explain the workplace health and safety requirements for working from home and maximise the companys initiative.

During the role play you must ask two (2) questions to the property managers to illicit their understanding of the S&J Real Estate workplace health and safety requirements and to facilitate group interactions.

Participants Role play instructions:

The participants will assume the role of the new Property Managers that are being inducted to S&J Real Estate. The participants are going to take part in an offsite remote induction session, explaining S&K Real Estates workplace health and safety requirements when working from home. Clarify and ask any questions about S&J Real Estate working from home requirements.

Recording instructions

Your role play must be recorded with all participants captured in a virtual room using a system such as Zoom, Skype or Microsoft Teams.

Consent to participate in the recording must be captured for all participants at the start of the meeting. This is achieved by the student reading the following statement at the start of the recording, with all participants replying their name and job title to inform consent.

This session/presentation is being recorded for assessment purposes for my course with Swinburne Open Education. This session will be recorded and submitted through my course online learning platform to my Assessor for grading. All participants in this session indicate their consent to be included in this recording by stating their name and job title."

The time taken to capture consent at the start of the recording does not count towards the recording time limit.

Include this recording as part of your assessment submission.

b. Using the template provided, draft an email to all staff to organise the coaching sessions.

In your email, ensure you:

introduce yourself and the reason for you contacting them

confirm the date and time of the training

outline what will be covered in the training

confirm what equipment and resources are needed for the training

use clear language and workplace conventions to convey information, and the tone and language are appropriate for the audience.

c. Create a questionnaire for Sondra to complete to enable Ace Finance to reflect on the success of implementing the cloud-based accounting system and identify future improvements.

Use the template provided to create five questions:

determine whether the project goals were achieved

determine the satisfaction of S&J Real Estate with the project outcome

identify future improvements.

The questionnaire should include the name of the client and a one (1) sentence description of the project.

Warm regards,

Andrew | Manager
andrew@ace.finance

Coaching Email

	To: Cc: Subject:

		Warm regards,

Task 7c

Project Implementation Review Questionnaire

Client name
Project description
Name of person completing the questionnaire
Question 1:
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Question 2:
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Question 3:
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Question 4:
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Question 5:
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Congratulations, you have reached the end of Assessment

GDFGG

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Introduce cloud computing into business operation BSBSMB412