Section 1: Briefing report
Section 1: Briefing report
Introduction
State the purpose of the report, including current organisational sustainability practices.
Attach copies of any relevant, current policies and procedures or company information to this section of your portfolio. Sustainability facts and figures
Include information on sustainability facts and figures, as well as the benefits to businesses.
Attach links to relevant research, company information etc to this section of your portfolio. Business planning, opportunities and sustainability
Describe how sustainability can be built into business planning and can inform business opportunities to reflect the organisations commitment to sustainability.
Example sustainability policies and procedures
Report on three sustainability policies and procedures that you have identified and reviewed. Summarise the areas that they address.
Include copies of the policies (or links) to this section of your portfolio. Policy 1
Policy 2
Policy 3
Life cycle mapping
Explain life cycle mapping as it relates to one of your policy areas (using Sustainability Victoria resources from their website), including lifestyle stages, life cycle map, life cycle matrix and identify and selecting the most effective strategies to reduce environmental impact.
Legal requirements in relation to workplace sustainability
List and explain key legislation related to sustainability and that is relevant to the business. Sustainability actions
Include example sustainability actions to inform the sustainability action plan for the next 12 months. You should identify at least five ideas initially, including identifying priority actions and longer-term actions. Performance indicators
Provide recommendations on suitable performance indicators that can be used to measure environmental performance once the policies and procedures are implemented. Continuous improvement
Discuss possible strategies for ensuring that resource efficiency continues to occur.
Policy options
Recommendations for policy options including discussion on likely effectiveness, timeframes and any costs.
Proposed scope
Provide a scoping of the Sustainability Policies and Procedures, including a list of headings to be included and a brief description of each heading. Policy 1 Policy 2 61859414351000 Attach: Current policies and procedures
Links to research
Links to review procedures
Section 2: Stakeholder meetingSummarise the stakeholder feedback
How will you implement the stakeholder feedback in your policies and procedures?
Attach a recording of the meeting if your assessor did not observe or participate in the meeting.
Attach any notes from the meeting to this section of your Portfolio. Scope
Use the feedback from the meeting to finalise the scope of your sustainability policies and procedures including:
required outcomes
KPIs
methods of implementation. Policy 1
Policy 2
Recording of meeting (if relevant)
Notes from meeting (if relevant)
Policy and Procedure 1 Section 3: Policies and proceduresPurpose statement
Explain the main reason for the policy and the issue it is designed to manage. Scope
Outline overarching policy principles, for example, organisational commitment and compliance with legislation. Procedures
Procedures will contain enough detail to enable action, so the procedure is supported and applied. If there are consequences relating to not following a procedure, these must be stated clearly in this section.
Roles and responsibilities should be documented.
The following table should be used. Numbering should be used. Procedure title Responsibility
Policy and Procedure 2 Section 3: Policies and proceduresPurpose statement
Explain the main reason for the policy and the issue it is designed to manage. Scope
Outline overarching policy principles, for example, organisational commitment and compliance with legislation. Procedures
Procedures will contain enough detail to enable action, so the procedure is supported and applied. If there are consequences relating to not following a procedure, these must be stated clearly in this section.
Roles and responsibilities should be documented.
The following table should be used. Numbering should be used. Procedure title Responsibility
Section 4: Action planSustainability Action Plan
Current: (insert month & year here)
Issues Comments
1 Insert into this section the current situation and issues which you would like to resolve.
2 3 4 5 Future: (insert month & year here)
No. Objectives Measures of Performance
1 Insert into this section the objectives which you would like to achieve based on the issues listed above. Insert into this section the measurements which will be used to assess whether the objectives have been successfully achieved.
2 3 4
Strategy for Achieving Objectives
Strategies Step by Step Plan Due Date Name
Insert into here each of the objectives which you listed above. Break down each objective into clear and ordered steps which need to be taken to achieve the objective that you have set. Insert here the date by which each step should be completed. Insert here the person(s) responsible for completing each step.
Resourcing plan
Strategies Resources required Source Name
Insert each strategy here. Describe resources required (human, financial, material). Insert the source of the resources. Insert the person responsible for sourcing.
Continuous improvement
Explain your strategy for continuous improvement
Tracking and monitoring success
Outline your strategy for tracking and monitoring the success of the policy Supporting implementation
What support will you provide to others during implementation? Reviewing implementation
Describe your strategy for reviewing implementation. How will outcomes be documented? How will feedback be provided? How will trends be identified and recorded? Feedback
Describe the process that you used to seek feedback on your action plan.
Summarise the feedback that you received and describe how you incorporated it.
Attach a copy of the feedback that you received to this section of your portfolio.
Project Portfolio Part B Grow ConsultantsUse this section of the Project Portfolio with Assessment Task 3
Section 5: RTO Inspection (Grow Consultants)Areas of RTO and practices reviewed Use of consumables/ materials/ technology/ equipment
Identify equipment that use energy and determine which equipment uses the most/least energy?
Are switches left on overnight/weekend?
Do staff use the sleep mode/screen saver?
What practices are currently in place to help minimise energy wastage? Energy usage e.g. water, electricity gas
How is energy used on a daily basis?
What things/tasks use up the most energy?
Are switches left on overnight/weekend?
Are staff using energy sensibly?
What practices are in place to support effective energy use? Waste
Describe workplace waste.
How is it disposed of?
Are staff conscious of waste management practices e.g. recycling, reuse, disposal? Date of inspection/review: Completed by:
Section 6: Best practice memoMemorandum
To From Section 7: Sustainability registerDevelop a sustainability register here. Remember that your sustainability register will be used for recording and tracking all continuous improvements in resource efficiency. Your register should be able to include, as a minimum:
the ability to record the reported opportunity
the action to be taken
the person with responsibility for the action
timelines
outcomes.
Section 8: Sustainability Implementation ReportAnalysis of staff survey results and achievements against targets
Analysis of energy audit data and achievements against targets Recommendations for additional actions that need to be taken based on a review of the data Summary of success of sustainability policy and procedure based on analysis. Updates to sustainability policy and procedure to account for recommended improvements
