Student Name Student Number Unit Code/s & Name/s CPCCBC6003 - Establish, maintain and review contract administration procedures and frameworks
Student Name Student Number Unit Code/s & Name/s CPCCBC6003 - Establish, maintain and review contract administration procedures and frameworks
Cluster Name If applicable NA
Assessment Type Case Study Assignment Project Other (specify)
Assessment Name Contract administration in context (contractor or principal roles) Assessment Task No. 2 of 2
Assessment Due Date Date Submitted / /
Assessor Name Student Declaration: I declare that this assessment is my own work. Any ideas and comments made by other people have been acknowledged as references. I understand that if this statement is found to be false, it will be regarded as misconduct and will be subject to disciplinary action as outlined in the TAFE Queensland Student Rules. I understand that by emailing or submitting this assessment electronically, I agree to this Declaration in lieu of a written signature.
Student Signature Date / /
PRIVACY DISCLAIMER: TAFE Queensland is collecting your personal information for assessment purposes. The information will only be accessed by authorised employees of TAFE Queensland. Some of this information may be given to the Australian Skills Quality Authority (ASQA) or its successor and/or TAFE Queensland for audit and/or reporting purposes. Your information will not be given to any other person or agency unless you have given us written permission or we are required by law.
Instructions to Student General Instructions:
This assessment requires you to demonstrate the skills and knowledge required to contribute to establish, maintain and review contract administration procedures and frameworks.
Answer all questions satisfactorily:
Reference all sources of information
Provide examples and descriptions from your workplace and/or experience, do not copy and paste from the learning resources or reference materials
Dot point answers / explanations are acceptable where appropriate
Follow organisational requirements and standards for formatting and presenting information including spelling, grammar and punctuation
All assessment items unless otherwise specified will be word processed using Arial 11 or 12 point font.
Information / Materials provided: Assessment Task
Work, Health and Safety:
Consider the safety and ergonomics of your work station whilst you complete this assessment task.
Follow all Student Rules in the development and submission of assessments.
Follow all instructions from your assessor including and feedback received.
Consider internet safety and copyright/referencing requirements throughout all research activities.
Assessment Criteria:
To achieve a satisfactory result, your assessor will be looking for your ability to demonstrate the following key skills/tasks/knowledge to an acceptable industry standard:
Complete all assessment tasks in their entirety, satisfactorily and in a timely manner.
Complete all assessment tasks as representative of real world conditions, expectations and outcomes.
Complete all assessment tasks safely, using the correct techniques and methods and ensuring your own safety and the safety of others at all times.
Working with others, where necessary, to safely, effectively and efficiently achieve all outcomes of the tasks and activities.
Number of Attempts:
You will receive up to two (2) attempts at this assessment task. Should your 1st attempt be unsatisfactory (U), your teacher will provide feedback and discuss the relevant sections / questions with you and will arrange a due date for the submission of your 2nd attempt. If your 2nd submission is unsatisfactory (U), or you fail to submit a 2nd attempt, you will receive an overall unsatisfactory result for this assessment task. Only one re-assessment attempt may be granted for each assessment task.
For more information, refer to the Student Rules.
Submission details Insert your details on page 1 and sign the Student Declaration. Include this template with your submission.
Due Date: Assignment can be submitted at any time prior to 30 days before close of study date.
Assessment to be submitted via
TAFE Queensland Learning Management System: Connect url: https://connect.tafeqld.edu.au/d2l/loginUsername; 9 digit student number
For Password: Reset password go to https://passwordreset.tafeqld.edu.au/default.aspx>
Instructions for the Assessor The student should have access to techniques, procedures, information, resources and aids which would normally be available in the workplace.
This is an open book / take home assessment. Students should be aware of the requirements for assessment in the TAFE Queensland Student Rules.
Use the Marking Criteria provided to assess the submission and provide feedback accordingly.
Note to Student An overview of all Assessment Tasks relevant to this unit is located in the Unit Study Guide.
Assessment Task 2: Contract administration in context (contractor or principal roles)
Introduction
Administering a contract occurs at multiple levels. Considering the administrative issues from different perspectives can assist understanding of the process.
In this task you are required to consider some contract administration scenarios from the perspectives of:
Site manager (person responsible for managing a construction site eg site level programming, ordering materials, supervising sub-contractors, monitoring progress, quality and reviewing requests for payment, project reports, etc.)
Project manager (contractor side often person responsible for managing complex/multiple sites, more strategic role in contracting organisation, often with important role managing client relationship, etc.).
Client side project manager/superintendent (not party to the contract but often engaged by principal to administer contract on their behalf. Required to be impartial and consider the issues of both the contractor and the principal in discharging their duties).
Use a risk assessment model to assist working through the following scenarios and consider in your answer:
Context
Communication and consultation
Identifying, analysing and evaluating risk
Controls and contingency planning (e.g. to keep a project on track/risk controlled) and possible consequences
Use of performance indicators
Monitoring resolve where required and review
The scenarios provided are generic only and you may apply them to any type of project, real or made up. The purpose of the assessment is for you to demonstrate your understanding of different levels of contract administration and how to apply a systematic approach to minimising risk. An example is provided below.
Task 2.1 - Scenario 1
Weather risk, tight program, substantial penalties for late completion
Site manager
Project manager
Superintendent
Task 2.2 - Scenario 2
Poor performance of key specialist sub-contractor whose work is on the critical path. Which leads to a dispute.
Site manager
Project manager
Superintendent
Task 2.3 - Scenario 3
High value components fabricated off site.
Site manager
Project manager
Superintendent
Task 2.4 - Scenario 4
Ensuring supply of materials to site in remote location.
Site manager
Project manager
Superintendent
Task 2.5 - Scenario 5
Volatile labour relations. Labour agreement in place after work tendered.
Site manager
Project manager
Superintendent
Task 2.6 - Scenario 6
Financial instability of principal.
Site manager
Project manager
Superintendent
Example:
Task 2.1 - Scenario 1
Weather risk, tight program, substantial penalties for late completion.
1. Site Manager
Context - The client requires the project completed by a set date. The contract has been tendered and won on the basis of meeting a completion date. There are heavy financial penalties for late completion. The contractor has taken on all risk with the weather. Site manager required to report twice weekly to project manager on program. The site is already heavily resourced with labour, plant and materials.
Communication and consultation - Communication and consultation required with project manager and other senior management within contracting organisation. Depending on issue, communication/consultation with design team and superintendent. Site manager to communicate within agreed lines of communication.
Identifying, analysing and evaluating risk - Impending storm cell and prolonged poor weather predicted.
Areas of impact: Timing of forecast weather event set to cause delayed completion of excavations/foundations/retaining structures.
Potential consequences include damage to partial excavations, newly poured concrete; unstable ground, increased WHS risks, impact on critical path etc. Risk to contract completion is high. Risk of financial penalties is high. Risk of damage to partially completed works and rework is high.
Controls and contingency planning (e.g. to keep a project on track/risk controlled) and possible consequences -Consult with senior management. Consider changes to methodologies, e.g. complete smaller section rather than try and complete larger section with risk of damage etc. and revisit project programming and impact on follow on trades.
Use of performance indicators - The main performance indicator is the program. The master program shows the overall contractual requirement, site level programming providing greater detail. This will be used to understand the impact of the risks and also to try and devise controls/contingencies.
Monitoring and review once a contingency plan has been devised, regular checks need to be made to ensure project is still on track. More frequent reporting may be required. Potential opportunities for future acceleration of program may be required.
Now complete the remainder of Task 2.1 - Scenario 1 for Project manager and Superintendent and then Scenarios 2- 6.
State any assumptions made.
2. Project manager
3. Superintendent
Student Name Student Number Unit Code/s & Name/s CPCCBC6003 Establish, maintain and review contract administration procedures and frameworks
Cluster Name If applicable NA
Assessment Type Case Study Assignment Project Other (specify)
Assessment Name Establish, maintain contract administration procedures and frameworks Assessment Task No. 1 of 2
Assessment Due Date Date Submitted / /
Assessor Name Student Declaration: I declare that this assessment is my own work. Any ideas and comments made by other people have been acknowledged as references. I understand that if this statement is found to be false, it will be regarded as misconduct and will be subject to disciplinary action as outlined in the TAFE Queensland Student Rules. I understand that by emailing or submitting this assessment electronically, I agree to this Declaration in lieu of a written signature.
Student Signature Date / /
PRIVACY DISCLAIMER: TAFE Queensland is collecting your personal information for assessment purposes. The information will only be accessed by authorised employees of TAFE Queensland. Some of this information may be given to the Australian Skills Quality Authority (ASQA) or its successor and/or TAFE Queensland for audit and/or reporting purposes. Your information will not be given to any other person or agency unless you have given us written permission or we are required by law.
Instructions to Student General Instructions:
This assessment requires you to demonstrate the skills and knowledge required to contribute to establish, maintain and review contract administration procedures and frameworks.
Answer all questions satisfactorily:
Reference all sources of information
Provide examples and descriptions from your workplace and/or experience, do not copy and paste from the learning resources or reference materials
Dot point answers / explanations are acceptable where appropriate
Follow organisational requirements and standards for formatting and presenting information including spelling, grammar and punctuation
All assessment items unless otherwise specified will be word processed using Arial 11 or 12 point font.
Information / Materials provided: Assessment Task
Work, Health and Safety:
Consider the safety and ergonomics of your work station whilst you complete this assessment task.
Follow all Student Rules in the development and submission of assessments.
Follow all instructions from your assessor including and feedback received.
Consider internet safety and copyright/referencing requirements throughout all research activities.
Assessment Criteria:
To achieve a satisfactory result, your assessor will be looking for your ability to demonstrate the following key skills/tasks/knowledge to an acceptable industry standard:
Complete all assessment tasks in their entirety, satisfactorily and in a timely manner.
Complete all assessment tasks as representative of real world conditions, expectations and outcomes.
Complete all assessment tasks safely, using the correct techniques and methods and ensuring your own safety and the safety of others at all times.
Working with others, where necessary, to safely, effectively and efficiently achieve all outcomes of the tasks and activities.
Number of Attempts:
You will receive up to two (2) attempts at this assessment task. Should your 1st attempt be unsatisfactory (U), your teacher will provide feedback and discuss the relevant sections / questions with you and will arrange a due date for the submission of your 2nd attempt. If your 2nd submission is unsatisfactory (U), or you fail to submit a 2nd attempt, you will receive an overall unsatisfactory result for this assessment task. Only one re-assessment attempt may be granted for each assessment task. For more information, refer to the Student Rules.
Submission details Insert your details on page 1 and sign the Student Declaration. Include this template with your submission.
Due Date: Assignment can be submitted at any time prior to 30 days before close of study date.
Assessment to be submitted via
TAFE Queensland Learning Management System: Connect url: https://connect.tafeqld.edu.au/d2l/loginUsername; 9 digit student number
For Password: Reset password go to https://passwordreset.tafeqld.edu.au/default.aspx>
Instructions for the Assessor The student should have access to techniques, procedures, information, resources and aids which would normally be available in the workplace.
This is an open book / take home assessment. Students should be aware of the requirements for assessment in the TAFE Queensland Student Rules.
Use the Marking Criteria provided to assess the submission and provide feedback accordingly.
Note to Student An overview of all Assessment Tasks relevant to this unit is located in the Unit Study Guide.
Task 1.1
You are required to develop a generic contracts administration framework that can be adapted to a range of projects. This should include.
Introduction. An over view of what is in the framework and its purpose.
Establish a contracts administration team describing the roles and responsibilities of each person.
Document control and handling including security. Including types of documentation that is required. Including record keeping, storage and security.
Internal and external communication models
Risk management.
How the framework would tie into the financial management and business administration systems of the business.
Industrial relations management
For employees
Managing sub-contractors. Make reference to Building Industry Fairness (Security of payment) Act 2017 how this impacts your management system.
How the framework manages
WHS
Environmental practices
Quality assurance
Monitoring process for contractual performance which is designed as a quality assurance system and includes.
Include benchmarks for contract performance.
Communication, internal and external
Complying with organisational policy
Managing finances
Complying with legislation
A schedule for reviewing and monitoring contract administration procedures.
A final evaluation process. Which describes how information and data is gathered and a process for dealing with feedback. How will these things be managed?
Task 1.2
Using the generic framework you have developed you are to adapt and apply it to the following two (2) projects. There will be some duplication, but given the different contractual arrangements there will also be differences.
Project 1
This is a design and construct project. The brief for the project is outlined as a multi residential high rise complex with the ground floor consisting of shops and a caf which will be leased to independent businesses. To align with the neighbourhood plan the maximum height of the building is 8 storeys. The project has a time frame of 24 months which includes the design phase.
Project 2
This project is a sports stadium for a regional municipal authority. It will have a capacity of 10,000 people with seating for 1000. This seating consists of stands on one side of the oval that are to be constructed from formed and precast concrete. Using portal frames construction for the roof over the seating. It will contain all the required amenities and change rooms on the ground level. With the upper level mostly consisting of enclosed private boxes and board casting booths. All other sides of the oval will have grassed mounds with shade sails. The time frame for construction is twelve months with a completion date two months prior to a planned grand final game.
Each of the two projects will have their own unique risks contractually as well as physically. Take this into consideration while applying the management framework.
In completing this assignment you will reference where possible to following Australian standards, Codes of practice, legislation /regulations. Note you are not limited to this list:
Building and construction Code of practice 2000
Building Industry Fairness (Security of Payment) Act 2017
AS4000 A-1997 General conditions of contract
AS 4917-2003 Construction management trade contract - General conditions
AS 4902-2000 General conditions of contract for design and construct
AS 4903-2000 Subcontract conditions for design and construct
AS/NZS ISO 10006:2018 Quality management - Guidelines for quality management in projects
ISO31000:2009 - Risk Management Principles
