Title- Project Plan
Module Code-
Module Leader-
Student name and code-
Word Count- 2500
Table of Contents
TOC h u z t "Heading 1,1,Heading 2,2,Heading 3,3,Heading 4,4,Heading 5,5,Heading 6,6,"Introduction3Project life cycle3To pick the best POS framework for Leafe's Gifts and Specialties, the accompanying variables ought to be thought of4Task 1.5Project Schedule and Cost Management Plans5Project Timetable:5Cost Administration Plan:6Task 2.7Project Resource Management Plan7Task 3.8Project Risk Management Plan8Task 4.9Project Stakeholder Management Plan9Task 511Project Communication Plan11Conclusion12References14
Introduction
Leafe's Gifts and Specialties is a family-owned business that has changed from pen and paper to internet bookkeeping, a tablet-based retail location framework, and an online business site with government help. The retail location framework is an entire apparatus for organisations to deal with their day-to-day activities, including stock administration, representative administration, and deals revealing (Marnewick and Marnewick, 2019). As per the most recent details, more than 70% of independent companies utilise conventional sales registers or pen and paper to handle their day-to-day operations. Notwithstanding, a gift shop POS framework should offer quicker Visa handling, better representative administration, limits, gift vault, and so forth.
Project life cycle
The project life cycle is a structure that guides project managers through the different phases of a venture, assisting them with overseeing assets, tracking progress, and guaranteeing that the task is finished on time, inside the spending plan, and as per the general inclination of partners. By understanding the task life cycle, project administrators can all the more likely arrange and deal with their ventures and work on their odds of coming out on top.
While the specific number of stages can differ contingent upon the association and the sort of undertaking, the conventional venture life cycle comprises four stages:
Inception
Arranging
Execution
Conclusion
Figure 01: Project Management Plan
(Source: orangescrum, 2023)
To pick the best POS framework for Leafe's Gifts and Specialties, the accompanying variables ought to be thought of:
1. Highlights: The POS framework ought to have highlights that are well-defined for the gift shop industry, like stock administration, gift library, and customisation options.
2. Cost: The expense of the POS framework ought to be OK for the spending plan of the business. A few POS frameworks offer a free application, while others charge a month-to-month fee (Ciric Lalic et al. 2022).
3. Usability: The POS framework should be easy to utilise and require little preparation for staff.
4. Mix: The POS framework ought to coordinate with other programming utilised by the business, for example, bookkeeping software (Santos et al. 2020).
When the POS framework is chosen, an undertaking timetable and cost administration plan should be created to guarantee smooth progress. The venture timetable ought to incorporate the undertakings and exercises expected to carry out the POS framework, for example, investigating and choosing the framework, preparing staff, and setting up the framework (zkan and Mishra, 2019). The board plan should incorporate the quotes for each undertaking and action, as well as ongoing expenses like upkeep and backing. Observing and controlling venture costs throughout the task lifecycle is fundamental to guaranteeing the implementation stays within budget.
Task 1.
Project Schedule and Cost Management Plans
As the project manager for Leafe's Gifts and Specialties, my initial step is to make a project contract that frames the task's objectives, goals, partners, and achievement standards (Kerzner, 2019). When the sanction is finished, I will continue fostering the venture timetable and cost administration plans.
Project Timetable:
Characterise the task scope: The undertaking degree ought to be characterised to decide the particular expectations and achievements for the venture.
Recognise project exercises: A summary of the relative multitude of undertakings and exercises expected to finish the venture should be distinguished (Tereso et al. 2019).
Grouping exercises: The undertakings and exercises ought to be sequenced in a consistent request, considering any conditions or imperatives.
Gauge movement span: A gauge of the time expected to finish every action should be created (Beyond Agile, 2021).
Foster the undertaking plan: A timetable ought to be fostered that incorporates the beginning and end dates for every movement and the general venture course of events.
Activity Date Started Date finished assumed Remarks
Characterise the task scope 15-04-2023 19-04-2023 completed
Identify project exercises 17-04-2023 20-04-2023 ongoing
Sequence activities 17-04-2023 21-04-2023 completed
Estimate activity duration 25-04-2023 30-04-2023 completed
Develop project plan 16-04-2023 20-0423 completed
Cost Administration Plan:
Characterise the financial plan: A spending plan ought to be fostered that frames the entire venture cost, including any assets and costs required.
Gauge costs: A gauge of the expense for every movement should be created, considering the expense of assets and materials required (Cho and Lee, 2019).
Foster an expense gauge: An expense standard ought to be fostered that frames the planned expense for every action.
Screen and control costs: The actual expenses ought to be followed against the planned expenses to guarantee the venture stays inside the financial plan.
Oversee changes: Any progressions to the venture degree or timetable that might influence the spending plan ought to be figured out how to guarantee the undertaking stays inside the financial plan (Unegbu, Yawas, and Dan-Asabe, 2022).
With the undertaking timetable and cost, administration plans set up, the venture group can attempt to finish the task on time and inside a financial plan. Regular observing and revealing of progress against the timetable and financial plan will assist with guaranteeing that any issues are recognised and tended to as quickly as possible.
Cost of project (Assumed) $100,000 Timeframe 6 months
Compensations and Wages: $40,000 1 month
Innovation (Tablet-based retail location framework and internet business site): $30,000 4 months
Online Accounting System: $5,000 3 months
Marketing and Advertising: $10,000 6 months
Tools and materials: $5,000 1 month
Stipulation: $10,000 1 month
Figure 01: Work Breakdown Structure
(Source: self-created)
Task 2.
Project Resource Management Plan
As the project manager for Leafe's Gifts and Specialties, my following stage is to make an Undertaking Asset. The board intends to distinguish and deal with the assets expected to finish the task effectively (Kerzner, 2019). The arrangement would incorporate the accompanying vital components:
Asset Distinguishing Proof: The assets expected for the task would be recognised in light of the venture extension, goals, and timetable. This would incorporate distinguishing the number and sort of assets required, for example, project colleagues, merchants, gear, and innovation.
Asset Accessibility: The accessibility of assets would be evaluated to decide whether they are accessible when expected for the task (Willumsen et al. 2019). This would incorporate investigating the accessibility of inside assets, like colleagues and hardware, and outside assets, like sellers and project workers.
Asset Distribution: Assets would be apportioned to explicit undertaking assignments and exercises in light of their accessibility, abilities, and experience. This would include making an asset plan that frames when and where every asset will be used throughout the task.
Asset The executives: The task group would be answerable for dealing with the assets allocated to the undertaking, including observing asset use and dealing with any asset clashes that emerge (Stanitsas, Kirytopoulos, and Leopoulos, 2021).
Asset Improvement: The venture group would distinguish any abilities holes or preparing necessities and foster an arrangement to address them. This might incorporate giving preparation to colleagues or re-appropriating work to a seller with the necessary abilities and experience.
Asset Alternate course of action: An alternate course of action would be created to address any unforeseen asset limitations or deficiencies that might emerge during the undertaking (Robbins, 2019). This might include distinguishing elective assets or changing the task course of events to oblige asset limitations.
By fostering a Project Resource Management Plan, the project group can guarantee that the assets expected for the task are accessible when required and used effectively throughout the task. Regular checking and revealing of asset use will assist with guaranteeing that any issues are distinguished and tended to promptly.
Task 3.
Project Risk Management Plan
As the project manager for Leafe's Gifts and Specialties, my subsequent stage is to make a Project Risk Management Plan to recognise and deal with the dangers related to the undertaking. The arrangement would incorporate the accompanying vital components:
Risk ID: The dangers related to the venture would be distinguished in light of the undertaking degree, goals, and timetable (Smith and Merritt, 2020). This would incorporate recognising any potential dangers connected with innovation, assets, extension, timetable, and financial plan.
Risk Evaluation: The recognised dangers would be surveyed to decide the probability of the gamble happening and the likely effect on the task. This would imply fostering a gamble lattice that orders the dangers in light of their probability and effect.
Risk Reaction Arranging: An arrangement would be created to answer the distinguished dangers, including techniques to stay away from, relieve, move, or acknowledge the gamble. This would include creating alternate courses of action for high-risk occasions and recognising the people in question for carrying out the reaction plan.
Risk Checking and Control: The undertaking group would be answerable for observing and controlling the recognised dangers through the task (Kliem and Ludin, 2019). This would imply following the gambling status, refreshing the gamble lattice, and conveying risk status and alleviation methodologies to partners.
Risk Revealing: Normal writing about risk status and moderation methodologies would be given to partners to guarantee that dangers are overseen properly, and partners are educated regarding any likely effects on the undertaking.
Risk Survey: Standard audits of the venture dangers would be led to guarantee that the gamble board plan is compelling and modern (Wideman, 2022). This would imply investigating the gamble lattice and refreshing the gamble reaction plan depending on the situation.
By fostering a Project Risk Management Plan, the task group can distinguish and deal with the dangers related to the undertaking, guaranteeing that potential dangers are tended to in an ideal and productive way. Regular checking and detailing of hazard status will assist with guaranteeing that any issues are recognised and tended to sooner rather than later, limiting the possible effect on the task.
Task 4.
Project Stakeholder Management Plan
As the project manager for Leafe's Gifts and Specialties, I would deliver a Task Partner. The board intended to distinguish and deal with the interests and assumptions of the venture partners. The arrangement would incorporate the accompanying vital components:
Stakeholder ID: All partners, including clients, representatives, providers, government organisations, and other pertinent gatherings, would be distinguished (Ofori, 2019). This would include leading a partner investigation to decide the degree of premium, impact, and possible effect of every partner on the undertaking.
Stakeholder Commitment: The arrangement would recognise the techniques for drawing in partners all through the venture. This would include deciding the correspondence channels, strategies, and recurrence of correspondence, as well as any potential issues that might emerge.
Stakeholder Assumptions: The arrangement would incorporate an unmistakable comprehension of the assumptions for every partner bunch, including their necessities, needs, and prerequisites (BusinessGovAu, 2021). This would include directing overviews or meetings to decide the assumptions for critical partners.
Stakeholder Management: The arrangement would frame the procedures for overseeing partner connections all through the task (Attarzadeh and Ow 2021). This would include recognising the fitting partners, guaranteeing that their assumptions are made due, and tending to any worries or issues that emerge.
Stakeholder Correspondence: The arrangement would distinguish the correspondence methodology for partners, including the recurrence, content, and channels of correspondence (BusinessGovAu, 2021). This would include giving regular reports on the task status, dangers, and issues to partners.
Stakeholder Analysis and Reporting: The arrangement would include routine investigation and writing about the situation with the partner connections (Fabi and Pettersen, 2019). This would consist of observing partner fulfilment and commitment levels, breaking down criticism, and making a move to develop relationships where essential further.
By fostering a Project Stakeholder Management Plan, the task group can guarantee that the interests and assumptions of partners are successfully made due and that correspondence is straightforward and robust (Marnewick and Marnewick, 2019). Viable partners, the executives can assist with alleviating chances, further develop project results, and guarantee that the undertaking is finished effectively.
Stakeholders required for the project Role of stakeholders
Leafe's Gifts and Specialties proprietors and supervisory group: They are the essential partners who have an immediate interest in the progress of the venture. They will give the general vision and course for the venture and guarantee that it lines up with the business system.
Workers: They will be answerable for carrying out the new frameworks and cycles, and their feedback will be necessary during the preparation and execution stages. They will give input on the ongoing cycles and recognise regions for development, aid the execution of the new frameworks, and get prepared on the most proficient method to utilise them (Marnewick and Marnewick, 2019).
Clients: They will be the end-clients of the new frameworks, and their fulfilment is essential to the progress of the task (Marnewick and Marnewick, 2019). They will give input on the new frameworks and cycles and will expect a consistent change with negligible interruption to their shopping experience.
Providers: They should be educated regarding the progressions and may have to give new items or administrations to help the undertaking. They should be educated regarding any progressions in processes and may have to change their production network to satisfy new needs.
Government offices: They gave help with the change to web-based bookkeeping and Internet business, and their guidelines and prerequisites should be considered during the venture.
They should be kept educated regarding any progressions that influence consistency and guidelines (Smith and Merritt, 2020).
IT-trained professionals: They will be answerable for setting up and keeping up with the new frameworks (Smith and Merritt, 2020). They will be liable for planning and executing the new frameworks and offering progressing help and support.
Task 5
Project Communication Plan
As the project manager for Leafe's Gifts and Specialties, I would deliver a Task Correspondence Intent to guarantee that all partners are kept informed about the venture's advancement, targets, and expected changes. The arrangement would incorporate the accompanying vital components:
Correspondence Targets: The arrangement would frame the key correspondence goals for the venture, including the key messages that should be imparted to partners, the crowd, and the planning of the correspondence (Cho and Lee, 2019).
Specialised Strategies: The arrangement would distinguish the different specialised techniques that will be utilised to keep partners informed about the task, for example, messages, pamphlets, virtual entertainment updates, gatherings, and status reports.
Correspondence Timetable: The arrangement would frame the timetable for correspondence and recognise the recurrence of updates to be given to partners, like the week after week or month-to-month reports and explicit task achievements that require extra correspondence (Cho and Lee, 2019).
Correspondence Jobs and Obligations: The arrangement would distinguish the key partners who will be liable for correspondence inside the task, including the venture group, partners, and the board, and recognise their particular jobs and obligations.
Correspondence Channels: The arrangement would frame the different correspondence channels that will be utilised to speak with partners, including email, web-based entertainment, online cooperation instruments, and other specialised strategies.
Correspondence Observing: The arrangement would distinguish how correspondence viability will be checked through the venture, for example, input studies, partner commitment measurements, and other pertinent markers (Unegbu, Yawas, and Dan-Asabe, 2022).
By fostering a Project Communication Plan, the project team can guarantee that partners are educated about the venture's advancement, targets, and dangers and that correspondence is clear, ideal, and successful. Viable correspondence can assist with moderating dangers, fabricate entrust with partners, and guarantee that the undertaking is finished effectively.
Conclusion
Leafe's Gifts and Specialties project is pointed toward working on the business by progressing from manual to computerised frameworks to increment productivity, further, develop client experience, and lift benefits. Through undertaking the board plans created, the task group can really deal with the venture's degree, plan, assets, dangers, correspondence, and partners to guarantee its prosperity. It is vital to screen and control the venture progress consistently and make essential acclimations to guarantee that the undertaking stays affordable and timetable. By carrying out these plans, Leafe's Gifts and Claims to Fame can accomplish its objectives and stay serious in the market while proceeding to give clients quality items and administrations. Moreover, the outcome of Leafe's Gifts and Fortes undertaking will rely upon the powerful cooperation of all partners included. The undertaking group, entrepreneurs, representatives, providers, and clients should cooperate to guarantee the task's prosperity. It is significant to keep all partners educated and connected all through the venture, from wanting to execute and assessment stages. Their criticism and commitment can assist in working on the task's results and guarantee its arrangement with business objectives.
In summary, Leafe's Gifts and Claims to Fame project is a vital stage towards working on the business tasks and upgrading the client experience. Excellent project management plans and partner commitment assist the venture with gathering to come by the best outcomes and ensure the task succeeds.
References
Attarzadeh, I., and Ow, S. H. (2021). Project management practices: the criteria for success or failure. Communications of the IBIMA, 1(28), 234-241.http://ibimapublishing.com/uploads/articles/CIBIMA/2008/149039/149039.pdfBeyond agile. (2021). PMI. Retrieved April 13, 2023, from https://www.pmi.org/learning/thought-leadership/pulse/pulse-of-the-profession-2021
BusinessGovAu, 2021. Leafes Gifts and Crafts - Digital Case Study. YouTube.
Cho, Y. J., and Lee, S. (2019). The effect of communication competence on project performance in global project management. International Journal of Project Management, 37(2), 294-306. https://doi.org/10.1016/j.ijproman.2018.12.004Ciric Lalic, D., Lalic, B., Deli, M., Gracanin, D., and Stefanovic, D. (2022). How does the project management approach impact project success? From traditional to agile. International Journal of Managing Projects in Business, 15(3), 494-521.https://www.emerald.com/insight/content/doi/10.1108/IJMPB-04-2021-0108/full/htmlFabi, B., and Pettersen, N. (2019). Human resource management practices in project management. International Journal of Project Management, 10(2), 81-88.https://www.sciencedirect.com/science/article/pii/026378639290060M
Kerzner, H. (2019). Using the project management maturity model: strategic planning for project management. John Wiley and Sons.https://books.google.com/books?hl=enandlr=andid=4vyGDwAAQBAJandoi=fndandpg=PR11anddq=project+management+communication+planandots=UbEgD-85mZandsig=FIZ-oLVglAnN-69KLv-MrJcNVpUKerzner, H. (2019). Using the project management maturity model: strategic planning for project management. John Wiley and Sons.https://books.google.com/books?hl=enandlr=andid=4vyGDwAAQBAJandoi=fndandpg=PR11anddq=Project+managementandots=UbEgD-83mYandsig=lu-fd6N4KQtA5OQkR1-i69H34wwKliem, R. L., and Ludin, I. S. (2019). Reducing project risk. Routledge.https://books.google.com/books?hl=enandlr=andid=8D73DwAAQBAJandoi=fndandpg=PP1anddq=project+management+risk+planningandots=d8AnY2lExcandsig=D-6uSkX4dCsKPvzR3I-TIlXKYzMMarnewick, A. L., and Marnewick, C. (2019). The ability of project managers to implement industry 4.0-related projects. IEEE Access, 8, 314-324.https://ieeexplore.ieee.org/iel7/6287639/8948470/08939367.pdfOfori, D. F. (2019). Project management practices and critical success factors-A developing country perspective. International Journal of Business and Management, 8(21), 14.https://pdfs.semanticscholar.org/5851/d209da26663f2921a02d30d0c502febd80eb.pdfzkan, D., and Mishra, A. (2019). Agile Project Management Tools: A Brief Comparative View. Cybernetics and Information Technologies, 19(4), 17-25.https://sciendo.com/downloadpdf/journals/cait/19/4/article-p17.pdfRobbins, T. R. (2019). A multipart project planning and tracking exercise. Decision Sciences Journal of Innovative Education, 17(2), 104-125.https://onlinelibrary.wiley.com/doi/abs/10.1111/dsji.12176Santos, C., Santos, V., Tavares, A., and Varajo, J. (2020). Project management in public health: A systematic literature review on success criteria and factors. Portuguese Journal of Public Health, 38(1), 37-48.https://www.karger.com/Article/PDF/509531Smith, P. G., and Merritt, G. M. (2020). Proactive risk management: Controlling uncertainty in product development. CRC Press.https://questionnaire.app.co.id/portal.nsf/7071d3d6f7f1af93472571b60034412b/c9292c58d0ac76c947256c60003ce5d9/$FILE/Proactive%20Risk%20Management.pdfStanitsas, M., Kirytopoulos, K., and Leopoulos, V. (2021). Integrating sustainability indicators into project management: The case of the construction industry. Journal of Cleaner Production, 279, 123774.https://www.academia.edu/download/64660997/1-s2.0-S0959652620338191-main.pdfTereso, A., Ribeiro, P., Fernandes, G., Loureiro, I., and Ferreira, M. (2019). Project management practices in private organisations. Project Management Journal, 50(1), 6-22.https://journals.sagepub.com/doi/pdf/10.1177/8756972818810966
Unegbu, H. C. O., Yawas, D. S., and Dan-Asabe, B. (2022). An investigation of the relationship between project performance measures and project managehttps://www.sciencedirect.com/science/article/pii/S1018363920303226Wideman, R. M. (2022). Project and program risk management a guide to managing project risks and opportunities. Project Management Institute, Inc..http://portal.belesparadisecollege.edu.et:8080/library/bitstream/123456789/3396/1/1.%28The%20PMBOK%20handbook%20series%29%20Wideman%20R.M.%20-%20Project%20and%20Program%20Risk%20Management_%20A%20Guide%20to%20Managing%20Project%20Risks%20and%20Opportunities-Project%20Management%20Institute%20%281992%29.pdfWillumsen, P., Oehmen, J., Stingl, V., and Geraldi, J. (2019). Value creation through project risk management. International Journal of Project Management, 37(5), 731-749.https://fardapaper.ir/mohavaha/uploads/2019/06/Fardapaper-Value-creation-through-project-risk-management.pdf
CASE SCENARIO ANALYSIS
ASSESSMENT 1
Table of Contents
TOC o "1-3" h z u Introduction PAGEREF _Toc132217719 h 3Answer to Question (a) PAGEREF _Toc132217720 h 3Objectives of an ERP System: PAGEREF _Toc132217721 h 3Objectives of a Functional Area Information System: PAGEREF _Toc132217722 h 3Answer to Question (b) PAGEREF _Toc132217723 h 4Benefits of ERP Systems: PAGEREF _Toc132217724 h 4Limitations of ERP Systems: PAGEREF _Toc132217725 h 4Answer to Question (c) PAGEREF _Toc132217726 h 5Core Modules of an ERP System: PAGEREF _Toc132217727 h 51.Financial Management: PAGEREF _Toc132217728 h 52.Human Resource Management: PAGEREF _Toc132217729 h 53.Sales and Distribution Management: PAGEREF _Toc132217730 h 54.Inventory Management: PAGEREF _Toc132217731 h 55.Manufacturing Management: PAGEREF _Toc132217732 h 5Extended Modules of an ERP System: PAGEREF _Toc132217733 h 51.Customer Relationship Management (CRM): PAGEREF _Toc132217734 h 52.Supply Chain Management: PAGEREF _Toc132217735 h 53.Project Management: PAGEREF _Toc132217736 h 54.Quality Management: PAGEREF _Toc132217737 h 6Answer to Question (d) PAGEREF _Toc132217738 h 61.On-Premises Implementation: PAGEREF _Toc132217739 h 62.Cloud-Based Implementation: PAGEREF _Toc132217740 h 63.Hybrid Deployment: PAGEREF _Toc132217741 h 7Answer to Question (e) PAGEREF _Toc132217742 h 71.Production/Operations: PAGEREF _Toc132217743 h 72.Finance and Accounting: PAGEREF _Toc132217744 h 83.Human Resources: PAGEREF _Toc132217745 h 84.Marketing and Sales: PAGEREF _Toc132217746 h 8Answer to Question (f) PAGEREF _Toc132217747 h 8Conclusion PAGEREF _Toc132217748 h 9References PAGEREF _Toc132217749 h 11
IntroductionThe fundamental modules of an Enterprise Resource Planning system have been covered in this paper, along with suggestions, on which modules to implement first. It also makes advice, for which implementation model would work best for Williamstown Cupcakes while outlining the many options, which are available.
Answer to Question (a)The functions of an ERP (Enterprise Resource Planning) system and a functional area information system (FAIS) differ within an organisation, while there may be some areas of overlap. Following are each system's primary goals:
Objectives of an ERP System:A supply chain management, finance, production and other departments in Williamstown Cupcakes Company can all share data and business activities using an ERP system (Abdullayev, 2020). An ERP system offers a solitary source of accurate and reliable data, removing data duplication and discrepancies that might arise when using various systems. An ERP system offers real-time data and analytical capabilities that support managers in making timely decisions that are well informed.
Objectives of a Functional Area Information System:A FAIS provides tools for data gathering, analysis and decision-making to assist certain functional areas such as finance, marketing, or production. Within the functional area it supports, the FAIS offers precise and consistent data that can be combined with information from other systems (Faccia et al., 2019). A FAIS offers reports and analysis tools for Williamstown Cupcakes company aid in decision-making within the functional area it supports.
In summary, enhancing data accuracy, judgement and business operations are goals shared by ERP systems and FAIS. FAIS, on the other hand, concentrates on particular functional areas, whereas ERP systems have a wider reach and integrate data and processes across numerous functional areas.
Answer to Question (b)Benefits of ERP Systems:ERP systems integrate and streamline Williamstown Cupcakes company processes, lowering manual labour requirements and mistakes and enhancing productivity. By giving all departments the access to a single, reliable source of data, ERP systems do away with data duplication and discrepancies (Faccia & Petratos, 2021). ERP systems offer managers speedy, informed decision-making through real-time information availability. ERP systems promote departmental communication and collaboration, boosting teamwork and productivity.
Limitations of ERP Systems:The cost of purchasing, implementing and maintaining ERP systems can be high. Configuring and customising ERP systems takes a lot of time and effort, which can cause delays and errors (Hasan et al., 2019). Changing corporate operations to implement an ERP system may be met with resistance from personnel. ERP systems can be exposed to data breaches and cyber-attacks since they store important Williamstown Cupcakes business data that is not properly protected.
In conclusion, ERP systems can be very helpful for businesses, but they also have a number of disadvantages, such as cost, complexity and resistance to change. Companies must carefully consider the benefits and drawbacks of implementing an ERP system, as well as the risks associated with data security and dependence on vendor support.
Answer to Question (c)Core Modules of an ERP System:Financial Management:This module oversees the general ledger, financial reporting, accounts payable and accounts receivable.
Human Resource Management:This module oversees the management of personnel information, payroll, benefits, time and attendance and performance reviews.
Sales and Distribution Management:This module controls shipping, billing, pricing and sales orders (Rainer & Prince, 2021).
Inventory Management:This module controls stock transfers, order fulfilment and inventory levels.
Manufacturing Management:This module oversees the planning of material requirements, capacity and production processes.
Extended Modules of an ERP System:Customer Relationship Management (CRM):This module oversees client relationships, sales leads and marketing initiatives.
Supply Chain Management:This module oversees logistics, procurement and connections with suppliers (Faccia et al., 2019).
Project Management:This module controls resource allocation, budgeting and project planning.
Quality Management:This module oversees compliance, inspection and quality control.
As a fundamental module that offers essential financial data for decision-making, I would advise adopting the Financial Management module first. For controlling cash flow, making budgets and evaluating financial performance, financial data is crucial (Abdullayev, 2020). Furthermore, putting the Financial Management module in place first might offer a strong framework for putting other modules in place. Organisations can implement additional modules, such as Human Resource Management, Sales and Distribution, after Financial Management is implemented and stabilised.
Answer to Question (d)There are three main implementation models, which the businesses can consider for their ERP implementation:
On-Premises Implementation:This entails setting up the ERP system on the business's own servers and handling system administration internally. More system control, more options, which are configurable and possibly reduced long-term expenses are all advantages of this paradigm (Abdullayev, 2020). However, it could be more expensive up front and it requires substantial IT resources, upkeep and regular upgrades.
Cloud-Based Implementation:In this case, the ERP system is hosted on the servers of a cloud provider and users connect to the system online. Lower initial costs, simpler scaling and better accessibility are advantages of this paradigm (Zadeh et al., 2020). However, a steady internet connection is necessary and organisations can have fewer customisation and system control options.
Hybrid Deployment:This combines on-premises and cloud-based deployment options. This architecture has the advantages of allowing system customisation and control, as well as utilising the scalability and accessibility of a cloud-based system Surung et al., 2020). However, it can be more difficult to handle and may call for more integration work.
As a growing company, Williamstown Cupcakes should consider a cloud-based implementation since it provides reduced initial expenses, simpler scaling and greater accessibility. Furthermore, cloud-based solutions often offer more strong security features, which can assist reduce the risks associated with data security (Zadeh et al., 2020). Williamstown Cupcakes may concentrate on their core company processes with a cloud-based ERP system rather than worrying about system upkeep and upgrades. To make sure that the chosen provider can satisfy the needs of the organisation, it is crucial to compare various cloud providers and their service-level agreements carefully.
Answer to Question (e)Many functional departments of Williamstown Cupcakes will be impacted by the switch to an ERP system. The following departments are some of those that could be affected:
Production/Operations:The ERP system will have an impact on the production function since it will make production planning and control, inventory management and supply chain management more effective and simplified (Faccia & Petratos, 2021). The technology will also allow for real-time production and quality control monitoring, improving both production efficiency and resource use.
Finance and Accounting:The ERP system's ability to offer real-time financial data, provide more accurate and effective financial reporting and assist with budgeting and forecasting will have an impact on the Finance and Accounting departments. In addition, the solution will improve decision-making by enabling improved visibility into financial transactions.
Human Resources:The ERP system will facilitate better management of employee data, including payroll and benefits administration, time and attendance tracking and performance management, which will have an impact on the HR function (Hasan et al., 2021).
Marketing and Sales:The ERP system's ability to deliver real-time customer data, support more effective and efficient marketing campaigns and promote improved customer relationship management will have an impact on the marketing and sales activities.
Overall, the cross-functional and cross-departmental procedures supported by the ERP system will improve departmental collaboration and communication. It will make it possible for business operations to be more effective and efficient, which will boost output, reduce costs and improve customer satisfaction.
Answer to Question (f)Williamstown Cupcakes should consider these moral and professional concerns before implementing an ERP system. When an ERP system is put in place, sensitive and private information about employees, clients and the company will be kept in one single database (Faccia et al., 2019). In particular, if the system is not sufficiently secured, this could lead to issues about data privacy and security.
Employees will need to be trained on the new system before an ERP system is implemented. To guarantee that staff can utilise the system successfully and efficiently, it is crucial to give proper training. Failure to do so may result in annoyance, mistakes and reduced productivity. The consultants in charge of the project must uphold ethical and professional standards when implementing the ERP system.
This entails protecting client privacy, making sure the system is installed promptly and effectively and giving reliable guidance (Zadeh et al., 2020). The company must make sure that the ERP system has clear processes and procedures in place and that it is accountable and visible. As part of this, make sure the system is auditable and has detailed logs of all transactions and operations.
Hence, Williamstown Cupcakes must think carefully about the moral and professional ramifications of deploying an ERP system. The company can make sure that the implementation is successful and that the system is used properly and efficiently by addressing these challenges.
ConclusionIn conclusion, for a developing company such as Williamstown Cupcakes, implementing an ERP system can be a crucial step. Businesses can gain a lot from the use of an ERP system, including enhanced operational effectiveness, greater decision-making abilities and increased profitability. Many advantages of the system include better decision-making, enhanced visibility and increased efficiency. Yet, putting an ERP system into place can also be a difficult and complicated process that needs careful management, collaboration and planning.
Some of the important factors that Williamstown Cupcakes must take into account when installing an ERP system have been identified by our investigation. They include the system's advantages and disadvantages, the various modules that are offered, the various implementation models to take into account and the potential effects on various functional departments. We have also highlighted some of the moral and professional norms that can be harmed by the implementation procedure, such as data security and privacy, employee growth and training, professional conduct and transparency and accountability.
In order to ensure that the ERP system is used effectively, the report underlines the significance of offering employees proper training and growth opportunities. Additionally, it identifies potential ethical and professional problems that can emerge during the implementation process and offer solutions.
Overall, we advise Williamstown Cupcakes to properly plan and manage the ERP deployment by working with a knowledgeable expert. The company should think about starting with a core module that will offer the biggest advantages and progressively adding more modules over time. The company must also make sure that proper security measures are in place to safeguard private and sensitive information and that staff members have received the necessary training to operate the system efficiently. Cumberland Cupcakes may guarantee a successful ERP system adoption that supports the expansion and development of the company by heeding these suggestions.
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