Unit- MGMT 627Student Name- Shreyansh PandeyStudent ID: S0033544Table of Contents

Unit- MGMT 627Student Name- Shreyansh PandeyStudent ID: S0033544Table of Contents

TOC o "1-3" h z u

1. Project description/scope PAGEREF _Toc150902540 h 22. Project artefacts PAGEREF _Toc150902541 h 22.1 Work breakdown structure and plan PAGEREF _Toc150902542 h 22.2 Responsibility assignment matrix PAGEREF _Toc150902543 h 42.3 Network diagram and critical path PAGEREF _Toc150902544 h 52.4 Schedule Network and Resource Allocation PAGEREF _Toc150902545 h 72.5 Gantt Chart PAGEREF _Toc150902546 h 102.6 Budget PAGEREF _Toc150902547 h 112.7 Risk Register PAGEREF _Toc150902549 h 123. Analysis of learning and insights PAGEREF _Toc150902550 h 144. References PAGEREF _Toc150902551 h 15

1. Project description/scope

Presenting the Urban Renewal and Infrastructure Enhancement Project, an organized effort to improve living conditions in our community. We will carry out extensive renovations over the following six months, focusing on important elements including infrastructure and green space development. Careful planning includes a detailed evaluation of the current infrastructure to make sure that renovations meet contemporary requirements and incorporate intelligent technologies for effective administration. We are dedicated to social growth and community involvement in addition to physical improvements. A comprehensive outreach program solicits important feedback from locals, and working with companies and organizations in the area will help create jobs and set up programs for skill development.

The project schedule is set to begin on 2-10-2023 and end on 20-03-2024 to maximize efficiency. We are requesting the assistance of our renowned project sponsor to supply the required materials and direction. This project is a calculated investment in the future development of the city, not just a list of improvements. Through obtaining the necessary resources and direction, we all work together to create a thriving, resilient, and sustainable community. The city's dedication to forward-thinking urban development and a healthy environment for the present and next generation is demonstrated by the Urban Renewal and Infrastructure Enhancement Project.

2. Project artefacts2.1 Work breakdown structure and planWORK BREAKDOWN Structure

Task Phase Start Date End Date Duration - Days Responsible Person Milestone Work Cost

Phase1 Project Initiation yes 110 hrs $ 5,530.74

1.1 Defining Project scope and objective Project Initiation 02-10-2023 04-10-2023 2 Project Manager yes 14 hr $707.74

1.2 Identifying Stakeholders and Project Sponsors Project Initiation 05-10-2023 08-10-2023 3 Project Manager yes 24 hrs $1,161.60

1.3 Develop Project Charter Project Initiation 09-10-2023 18-10-2023 9 Project Manager yes 72 hrs $3,661.40

Phase2 Infrastructure assessment yes 160/hrs $ 6,913.82

2.1 Conduct Infrastructure evaluation Infrastructure assessment 19-10-2023 22-10-2023 3 Infrastructure Team yes 24 hrs $ 707.94

2.2 Analyse Infrastructure deficiencies Infrastructure assessment 23-10-2023 31-10-2023 8 Technical Experts yes 64 hrs $ 1,185.60

2.3 Engage Technical Experts for Assessment Infrastructure assessment 01-11-2023 10-11-2023 9 Technical Experts no 72 hrs $ 5,021.22

Phase3 Planning and Designing no 64 hrs $ 2,768.80

3.1 Develop Infrastructure upgrade plan Planning and Designing 11-11-2023 13-11-2023 2 Project Manager no 16 hrs $ 607.64

3.2 Green Space Development Plan Planning and Designing 14-11-2023 16-11-2023 2 Landscape Architect yes 16 hrs $ 592.32

3.3 Budgeting Planning and Designing 17-11-2023 19-11-2023 2 Finance Team no 16 hrs $ 978.52

3.4 create outreach program framework Planning and Designing 20-11-2023 22-11-2023 2 Community Engagement no 16 hrs $ 592.32

Phase4 Resource Allocation no 64 hrs $ 2,561.20

4.1 Allocate Human Resources Resource Allocation 23-11-2023 25-11-2023 2 HR Manager no 16 hrs $ 512.80

4.2 Source Funding and Material Resources Resource Allocation 25-11-2023 27-11-2023 2 Project Manager yes 16 hrs $ 819.20

4.3 Coordinate with the project sponsor for support Resource Allocation 28-11-2023 01-12-2023 4 Project Manager yes 32 hrs $ 1,229.20

Phase5 Implementation no 672 hrs $ 32,477.00

5.1 Begin Physical Infrastructure upgrade Implementation 02-01-2024 18-02-2024 47 Construction Team no 376 hrs $ 21,053.52

5.2 Commence Green Space Development Implementation 19-02-2024 15-03-2024 25 Landscape Team no 200 hrs $ 4,000.00

5.3 Install Smart Technologies Implementation 16-03-2024 26-03-2024 10 IT Team no 80 hrs $ 6,400.00

6.4 Launch Community Programmes Implementation 27-03-2024 29-03-2024 2 Community Engagement no 16 hrs $ 1,024.00

Phase5 6 Monitoring and Evaluation no 72 hrs $ 2,518.00

5.1 Implement Progress Tracking System Monitoring and Evaluation 30-03-2024 04-04-2024 5 Project Manager no 35 hrs $ 1,776.50

5.2 Monitor work quality Monitoring and Evaluation 05-04-2024 08-04-2024 3 Quality Assurance Team no 21 hrs $ 445.50

5.3 Evaluate Community Engagement Impact Monitoring and Evaluation 09-04-2024 11-04-2024 2 Community Engagement no 16 hrs $ 296.00

Phase7 Project Closure no 64 hrs $ 3,665.84

6.1 Finalize Project Documentation Project Closure 12-04-2024 15-04-2024 3 Project Manager no 40 hrs $ 2,020.00

6.2 Conduct a thorough project review Project Closure 16-04-2024 19-04-2024 3 Project Team no 24 hrs $ 1,443.84

6.3 Handover Documentation to Stakeholders Project Closure 20-04-2024 20-04-2024 0 Project Manager no 4 hrs $ 202.00

Total 150 DAYS $ 57,962.54

We have outlined everything in this project using a thorough road map that we call the Work Breakdown Structure (WBS). Consider it as a methodical roadmap that guides us through various stages. To begin with, we collaborated with our project manager to establish the purpose of the project and the parties who must be involved during Phase 1 (Project Initiation).

As we moved on to Phase 2 (Infrastructure Assessment), our Infrastructure Team and Technical Experts carefully examined our configuration, identifying and resolving any problems they found. To ensure that everything is in working order for the upcoming phases, this step is essential.

Our multidisciplinary team, which includes experts in project management, landscape architecture, and finance, came together for Phase 3 (Planning and Designing). We planned to create green places, update our infrastructure, and determine how much money we could afford. It resembles drawing out a blueprint for our undertaking.

As we go into Phase 4 (Resource Allocation) and Phase 5 (Implementation), our team is working hard to allocate resources, get the necessary funding, and carry out the scheduled modifications. With assistance from the Finance and Community Engagement teams, the Construction and IT teams are working diligently.

The next phasesMonitoring and Evaluation (Phase 6) and Project Closure (Phase 7)involve closely monitoring development, ensuring that our work meets quality standards, and assessing the effectiveness of our community participation. At last, we are bringing everything to a close, checking that all of our paperwork is in order, carefully examining the project, and efficiently completing Project Closure.

We're closely monitoring our expenses during this process to make sure we're making the most use of our resources. The aim is not only to complete tasks but also to accomplish the project's larger goals.

2.2 Responsibility assignment matrix

ROLES

Deliverable or Task Stakeholders/Leadership Project Manager Team Members

PHASE ONE- PROJECT INITIATION

Definition of Project I A R

Stakeholder Identification I A R

Develop Project Charter I A R

PHASE TWO- INFRASTRUCTURE ASSESSMENT

Infrastructure Evaluation I A R

Analysing Infrastructure Deficiencies I A R

Technical Experts for Assessment I A R

PHASE THREE- Planning and Designing

Infrastructure Upgrade plan I A R

Green Space Development I A R

Budgeting I A R

Create Outreach Program Framework I A R

PHASE FOUR- Resource Allocation

Allocate Human Resource I A R

Source Funding and Material Resources C A I

Coordinate with Project Sponsors C A I

Implementation

Begin Physical Infrastructure Upgrade I A R

Commence Green Space Development I A C

Install Smart Technologies I A C

Launch Community Programs C I I

Monitoring and Evaluation

Implement Progress Tracking System I A R

Monitor Work Quality I A R

Evaluate Community Engagement Impact C A I

PROJECT Closure

Finalise Project Documentation R R C

A thorough Project Review A A C

Handover Documents I A I

2.3 Network diagram and critical pathActivity Project Plan Project Duration A Project Initiation Month 1 B Infrastructure Assessment Month 1 to2 C Planning and Designing Month2 D Resource Allocation Month 2 to3 E Implementation Months 3 to 5 F Monitoring and Evaluation Months 5 to 6 G Project Closure Month 6 B -58420175895 Infrastructure Design E A 1 to 2M Implementation Project Initiation 2209803492500 3 TO 5M B 15240-317500 G

c 3810010350500 Project Closure

Planning and Designing 6M

2M F 243840-46101000 -137160-119634000 Monitoring and Evaluation D 5 to 6M Resource Allocation 2 to 3M The network diagram maps the project's sequential actions and dependencies graphically, acting as a strategic blueprint. The key patha primary trajectory that determines the project's temporal courseemerges inside this complex network. This is a rigors route that requires careful attention to detail and includes duties that directly affect the project's timeframe.

This careful examination is really important:

Temporal Accuracy: By highlighting important activities, the critical route guarantees careful temporal control.

Resource Optimisation: Allocating resources in a way that best suits important activities increases productivity.

Proactive Risk Mitigation: Proactive risk mitigation is facilitated by the early detection of possible delays (Sapountzaki, K. & Sapountzaki, K. 2022).

Clear Communication: By promoting a common knowledge of project dynamics, the visual language facilitates smooth communication Pritchard, C. L.2020).

Infrastructure design, project initiation, resource allocation, implementation, monitoring and evaluation, and project closure are all included in our project plan and are coordinated along this critical path.

2.4 Schedule Network and Resource AllocationTask Phase Start Date End Date Duration - Days Responsible Person

Phase1 Project Initiation

1.1 Defining Project scope and objective Project Initiation02-10-2023 04-10-2023 2 Project Manager

1.2 Identifying Stakeholders and Project Sponsors Project Initiation05-10-2023 08-10-2023 3 Project Manager

1.3 Develop Project Charter Project Initiation09-10-2023 18-10-2023 9 Project Manager

Phase2 Infrastructure assessment

2.1 Conduct Infrastructure evaluation Infrastructure assessment 19-10-2023 22-10-2023 3 Infrastructure Team

2.2 Analyze Infrastructure deficiencies Infrastructure assessment 23-10-2023 31-10-2023 8 Technical Experts

2.3 Engage Technical Experts for Assessment Infrastructure assessment 01-11-2023 10-11-2023 9 Technical Experts

Phase3 Planning and Designing

3.1 Develop Infrastructure upgrade plan Planning and Designing 11-11-2023 13-11-2023 2 Project Manager

3.2 Green Space Development Plan Planning and Designing 14-11-2023 16-11-2023 2 Landscape Architect

3.3 Budgeting Planning and Designing 17-11-2023 19-11-2023 2 Finance Team

3.4 create outreach program framework Planning and Designing 20-11-2023 22-11-2023 2 Community Engagement

Phase4 Resource Allocation

4.1 Allocate Human Resources Resource Allocation 23-11-2023 25-11-2023 2 HR Manager

4.2 Source Funding and Material Resources Resource Allocation 25-11-2023 27-11-2023 2 Project Manager

4.3 Coordinate with the project sponsor for support Resource Allocation 28-11-2023 01-12-2023 4 Project Manager

Phase5 Implementation

5.1 Begin Physical Infrastructure upgrade Implementation 02-01-2024 18-02-2024 47 Construction Team

5.2 Commence Green Space Development Implementation 19-02-2024 15-03-2024 25 Landscape Team

5.3 Install Smart Technologies Implementation 16-03-2024 26-03-2024 10 IT Team

6.4 Launch Community Programmes Implementation 27-03-2024 29-03-2024 2 Community Engagement

Phase5 Monitoring and Evaluation

5.1 Implement Progress Tracking System Monitoring and Evaluation 30-03-2024 04-04-2024 5 Project Manager

5.2 Monitor work quality Monitoring and Evaluation 05-04-2024 08-04-2024 3 Quality Assurance Team

5.3 Evaluate Community Engagement Impact Monitoring and Evaluation 09-04-2024 11-04-2024 2 Community Engagement

Phase6 Project Closure

6.1 Finalize Project Documentation Project Closure 12-04-2024 15-04-2024 3 Project Manager

6.2 Conduct a thorough project review Project Closure 16-04-2024 19-04-2024 3 Project Team

6.3 Handover Documentation to Stakeholders Project Closure 20-04-2024 20-04-2024 0 Project Manager

2.5 Gantt Chart

2.6 Budget

Our budget breakdown provides a clear picture of the expenditures related to each step of the project and throws light on its financial specifics. Interestingly, the Implementation phase is the most expensive, costing $50,000 for technology installations, $40,000 for the building crew, and $20,000 for the landscape crew. The project manager, quality assurance team, and community engagement are in charge of the Monitoring and Evaluation phase, which has budgets of $5,000, $4,000, and $2,000, respectively. This shows our dedication to careful supervision and evaluation.

With projected expenses of $2,000 each, the Project Manager and Project Team assume leadership roles as we get closer to the Project Closure phase. This financial breakdown offers a thorough insight of the strategic resource allocation across different project areas. The $146,000 total estimated cost emphasises the financial factors that are essential to the effective completion of every project phase, which helps to create an open and well-structured budget framework

2.7 Risk Register

First off, there was the challenge of having unclear project scope and objectives (R1). Our Project Manager tackled this head-on by making sure everyone understood the project's goals and specifics, and we can happily mark this one as closed.

Then, we faced delays in developing the project charter (R2). To overcome this, we improved our charter development process by getting more input from stakeholders, and that worked like a charm another closed risk.

When it came to infrastructure evaluation (R4), the risk of incomplete or inadequate assessment was managed well by our Infrastructure Team. They did a thorough analysis to ensure everything was up to snuff.

Human Resource Allocation (R6) presented a unique set of difficulties, but we managed to guarantee that resources were distributed effectively and with the appropriate abilities in mind by making some astute decisions and receiving advice from our HR Manager.

Budgeting (R5) is still a problem today. It serves as a reminder to use caution while allocating cash and handling our finances. To make sure we don't go off course, the Finance Team is closely monitoring it.

3. Analysis of learning and insights

working on the Urban Renewal and Infrastructure Enhancement Project. It involves more than merely mending roads and developing green areas; it also entails careful planning, collaboration, and frugal resource management.

Similar to our project map, the Work Breakdown Structure (WBS) demonstrated to us that effective projects need more than merely completing tasks. It made us realise how crucial it is to plan things out, have several specialists collaborate, and involve everyone who may be impacted.

The Responsibility Matrix helped us identify the project's leaders for each section. It was made evident that while the project manager is important, other specialised teams are also To successfully navigate the various project phases, teamwork is essential.

The critical route and network diagram served as a kind of manual, guiding us in understanding when to use resources and how to handle unforeseen issues. It demonstrated to us the need to prepare forwards to maintain momentum. It turns out that resource allocation was significant. It's not only about assigning jobs; it's also about planning, forming cross-functional teams, and ensuring that everyone is completing their assigned duties with competence.

The Gantt chart served as a visual representation of our project's funding allocation, much like a financial plan (Sharon, A. & Dori, D. (2017). It made us realise how important it is to set aside money for our goals, monitor our spending, and create a budget.

Managing the Risk Register taught me to always be prepared for the unexpected. Overcoming obstacles like hazy objectives and persistent budgetary problems showed us the value of remaining adaptable and prepared for anything.

Simply said, working on this project taught us that project management is about smart planning, teamwork, and caring about the community we're helping, not simply about doing tasks.

4. ReferencesSapountzaki, K. & Sapountzaki, K. (2022) Risk Mitigation, Vulnerability Management and Resilience under Disasters. Basel: MDPI - Multidisciplinary Digital Publishing Institute.

Pritchard, C. L. (2020) The Project management communications toolkit. Second edition. Boston: Artech House.

Sharon, A. & Dori, D. (2017) ModelBased ProjectProduct Lifecycle Management and Gantt Chart Models: A Comparative Study. Systems engineering. [Online] 20 (5), 447466.