Unit Code: CHCECE041
Unit Code: CHCECE041
Unit Name: Maintain a safe and healthy environment for children.
Student Assessment Tasks 1-4
Student Name: Student Number: Assessors name: *Assessment due date: Enrolled College: Qii (RTO NO: 31353) QiiT (RTO NO: 41174)
*All assessments to be submitted in person by 5pm on the due date via the Qii/QiiT Reception desk. Assessment submission register to be completed as formal acknowledgement of the submission.
Unit of Competency Details
The unit describes the performance outcomes, skills and knowledge to monitor and maintain health and safety in the areas of individual health, hygiene, infectious disease, supervision, risk management, incident and emergency management. It includes the ability to contribute to the ongoing improvement of workplace health and safety policies and procedures.
This unit applies to educators who implement and monitor practices according to established service policies and procedures in a regulated childrens education and care service in Australia. They may also provide guidance to other workers.
The skills in this unit must be applied in accordance with Commonwealth and State/Territory legislation, Australian standards and industry codes of practice.
Performance Evidence
Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:
examine existing service policies and procedures and support materials, and document how risks are addressed in each of the following areas:
health safety and wellbeing
incidents, injury, trauma and illness
infection control
medical conditions
administration of medication
emergencies and evacuations
drop off and collection of children.
supervision
develop a risk management plan for an excursion, according to service policies and procedures and legislative requirements.
Knowledge Evidence
Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:
requirements of the following National Quality Standard and related regulation and laws applicable to this unit, including:
childrens health and safety
requirements of the Education and Care Services National Regulations in relation to childrens health and safety and specifically how these are translated into service policies and procedures:
health, safety and wellbeing of children
incidents, injury, trauma and illness
infection control
medical conditions
administration of medication
emergencies and evacuation
collection of children from premises and excursions
health and safety roles, responsibilities and interrelationships of different personnel in childrens education and care services
regulations and requirements associated with the transport of children in vehicles.
supervision planning, set up and implementation requirements and considerations for different:
age groups
areas including playground.
activities
critical reflection:
what is critical reflection?
why and how educators use critical reflection.
what makes for meaningful critical reflection?
principles of risk management
for excursions:
how to develop a risk management plan
permissions required and how they must be documented.
credentials for accompanying volunteers
insurance requirements
techniques for working with others during excursions to minimise risk.
Assessment Conditions
Skills must be demonstrated in a regulated childrens education and care service in Australia:
interactions with children must be supervised by an approved early childhood educator.
Skills related to review of policies and developing a risk management plan may be demonstrated outside of the service but must be based on work in a regulated childrens education and care service in Australia.
Assessment must ensure access to:
information technology for research and documentation
National Quality Framework:
Education and Care Services National Regulations
National Quality Standard
service standards, policies and procedures as required by National Regulations for health and safetyeducators for collaboration
children in a regulated education and care service in Australia.
Assessment Task 1: Written Knowledge Questions
Student Instruction
Specific questions are posed for which you are to respond. You must answer all questions and their parts correctly to achieve a satisfactory outcome for this task. You will need to undertake your own research, as well as reflect on the unit content. This is to enable you to correctly define, respond and fully explain different concepts, models or applications. Remember, you can revisit your learning unit/activities and learner guide at any time. The Trainer and Assessor is looking for the correct use of terms, knowledge applied, and your ability to accurately interpret and respond to specific questions within the context of this unit.
If no direction is provided, word count for each response should be approx. 30 words minimum.
Question AUTONUMLGL * Arabic e
Identify at least three (3) credible and authoritative sources for health and safety information which can be used in an Early Childhood Setting.
Provide examples and explain how they can be used to inform practice.
(30 words for each)
Question AUTONUMLGL * Arabic e
Identify ways and explain how you would keep up to date with your knowledge of health and safety issues as an educator.
Question AUTONUMLGL * Arabic e
Research and explain in your own words what the Principles of Risk Management are.
(40 words Minimum)
Question AUTONUMLGL * Arabic e
Examine the health and safety requirements under the National Quality Framework including the National Standard (NQF), Regulations and associated Law.
Provide an overview of the Quality Area 2 that is associated with Health and Safety.
(40 words Minimum)
Question AUTONUMLGL * Arabic e
Research the Education and Care Services National Regulations on the ACECQA website https://www.acecqa.gov.au/nqf/national-law-regulations/national-regulations.
Locate Part 4.2 Childrens Health and Safety.
Identify at least one (1) regulation (including the regulation number and name) for each of the divisions listed in the table below.
Division Regulation Number title of Regulation
Division 1: Health, safety and wellbeing of children Division 2: Incidents, injury, trauma and illness Division 3: Medical conditions policy Division 4: Administration of medication Division 5: Emergencies and communication Division 6: Collection of children from premises and excursions Question AUTONUMLGL * Arabic e
Explain the requirements of childrens education and care services around transporting children in vehicles.
(75 words Minimum)
Question AUTONUMLGL * Arabic e
Research the Education and Care National Regulations and list the required policies and procedures services must have for Health and Safety.
Question AUTONUMLGL * Arabic e
Describe the reporting lines of communication when there has been an incident.
Who do you report the incident to and what is their role and responsibility?
Explain the process you would follow to report and explain an incident, e.g. what might you need to do following an incident?
Describe how you would ensure that an incident, for example, a child being injured would be explained effectively to the childs parents/guardians.
Include what you think you would need to consider.
Question 9
Provide an overview of the Health and Safety topics covered by the Quality Area of the National Standard, Regulations and associated Law.
Question 10
Explain the role and responsibility of a Certified Supervisors and other educators/staff have regarding health and safety in childrens education and care services.
Include a minimum six (6)
Question 11
Explain the role and responsibility of the Occupational Health and Safety Officer in childrens education and care services.
Include minimum four (4)
Question 12
List the range of factors to be considered when determining the adequacy of supervision required.
List minimum six (6)
Question 13
Explain the concept of critical reflection and its importance for those working in regulated childrens education and care service in Australia.
Include a minimum four (4)
Question 14
Explain how and why an educator may use critical reflection.
Question 15
Explain the effects of meaningful/good critical reflection.
Assessment Task 2: Compile Workplace Health and Safety FolderStudent Instruction
1905top00Task summary For this assessment task you will be required to develop a WHS folder for an education and care service.
The purpose of the folder is to ensure the team understand what needs to happen regarding WHS and safety.
This folder would be used for new staff inductions to ensure they understand Health and Safety policies and procedures, how to fill out forms and what their roles and responsibilities are in relation to safety.
This task has four (4) parts:
Part A: For this part of the assessment task, you will be required to collate policies and procedures related to health and Safety and critically analyse and summarise the policies.
Part B: For this part of the assessment task, you will complete and maintain accurate health and safety records.
Part C: This part of the assessment is about determining and clarifying roles and responsibilities of team members in relation to Health and Safety.
Part D: This part of the assessment task will require you to assess risk, monitor risk, respond to risk and plan for safety in an education and care service.
The instructions for each part are provided below.
Part A: Health and Safety Policies and Procedureslefttop00Where and when this task will be completed You will need to do part of this task in your workplace.
You will need to do part of this task in your own time.
You will be advised of the due date for this task.
1905top00Submission requirements WHS Folder (Portfolio) including the below documents:
index of required policies under the regulations
copies of all Health and Safety Policies
Health and Safety Policy Summary template
Supervisor Confirmation Form template
lefttop00Task instructions: Part A For this part of the assessment task, you will be required to collate in your folder all health and safety policies required under the Education and Care National Regulations.
You will create a summary for each policy listed in the Health and Safety Policy Summary Template in one or two paragraphs to use when new staff are being inducted. You will be required to identify the links each policy has to the National Quality Framework and you will critically assess how risks are addressed in each of the policies areas in the Health and Safety Policy Summary Template.
Step 1: Research regulations and identify required health and safety policies and procedures.
Step 2: Confirm understanding of policies and procedures with superior.
Step 3: Summarise policies and procedures.
Step 4: Link required policies and procedures to the National Quality Framework
Step 5: Critical assessment of policies
Step 1: Research regulations and identify required health and safety policies and procedures
You must:
research National Regulations and identity required Health and Safety policies.
create an index for your WHS folder with each policy and procedure
source these policies in your workplace and make a copy for your WHS folder.
Step 2: Confirm understanding of policies and procedures with superior
You must:
read through the policies/procedures and interpret their meaning and content.
seek feedback from your supervisor/colleagues on your understanding of the policies and procedures including:
asking relevant open and closed questions to seek information and confirm understanding.
Step 3: Summarise policies and procedures
Formulate an email encouraging employees to read the collated/up to date, health and safety policies, procedures and related information contained in the WHS folder created in Step 1.
Your email must include:
a summary (one or two paragraphs) for each of the policies outlined in the Health and Safety Policy Summary Template.
appropriate information to be used in a staff member induction and skills/knowledge upgrade to provide an overview of:
the main points of the policy or procedure
their role and responsibilities related to the policy.
Submit a copy of the created email as evidence for this assessment.
Step 4: Link required policies and procedures to the National Quality Framework
You must:
In the Health and Safety Policy Summary Template identify at least two ways each policy or procedure relates to the National Quality Framework including (National Law, National Regulations and National Quality Standard).
Step 5: Critical assessment of policies
You must:
For each of the policies in the Health and Safety Policy Summary complete a critical assessment, identifying how risk is addressed under each policy.
Provide a paragraph detailing the ways risk is assessed and provide commentary about how effective you think this is. Offer strategies and suggestions you would implement to further reduce risk.
Part B: Complete and Maintain Accurate Health and Safety Records
lefttop00Where and when this task will be completed You will need to do part of this task in your workplace.
You will need to do part of this task in your own time.
You will be advised of the due date for this task.
1905top00Submission requirements WHS Folder (Portfolio) including the below documents:
Completed forms for all policies in index.
Supervisor Confirmation Form template
lefttop00Task instructions: Part B For this task you are required to identify and gather the forms the service uses for each of the policies identified in Part A.
You must complete an example form for each policy in Part A and include this in your WHS folder.
The forms should be completed in a way which would demonstrate to a new inducting staff member, what the expectations are for filling in the form.
Step 1: Collect forms associated with service policies.
Step 2: Complete forms
Step 3: Hazard identification and reporting.
Step 1: Collect forms associated with service policies
For each of the policies in Part A, identify any forms required for the policy and procedure.
Ask for a blank copy of these from your workplace supervisor.
Have supervisor sign the supervisor confirmation and consent form? For example, ensuring you have permission prior to taking copies of all policies and procedures and forms. Collect and collate in your folder all associated forms with the following policies
health, safety and wellbeing policies/procedures
incidents, injury, trauma and illnesses policies/procedures
medical conditions policies/procedures
administration of medication policies/procedures
emergencies and communication policies/procedures
collection of children policies/procedures
excursion policies/procedures.
Step 2: Complete forms
Complete one of each form with an example scenario.
These example forms would be used to provide new staff members with an example of how to fill out the forms required.
Where you can seek information about a real situation e.g., a child with an allergy or medication, please ask team members about the detail and fill in the form. De-identify the child.
Step 3: Hazard identification and reporting
Identify one (1) hazard in the centre and report this on the appropriate form.
You must source the form from the workplace.
Report this hazard to your workplace supervisor and the appropriate person based on the policy (i.e., the WHS officer or Centre Director).
Document who you reported the hazard to (this might be included on the service form).
Assess the risk associated with the hazard (this might be included on the service form).
Identify and report the training needs to the appropriate person and documented this.
Keep a copy in the folder.
Part C: Determining Health and Safety Responsibilities and Roles
lefttop00Where and when this task will be completed You will need to do this task in your workplace.
You will be advised of the due date for this task.
1905top00Submission requirements WHS Folder (Portfolio) including the below documents:
Workplace Health and Safety Role and Responsibilities Template
Supervisor Confirmation Form template
lefttop00Task instructions: Part C For this task you are required to Interview the WHS officer/representative of the workplace to understand more about their role and responsibilities.
You must document the meeting and list the main points of the role.
You will also explain why you believe the role is important in an Education and Care service.
Step 1: Conduct interview with WHS officer of the service
Step 2: Document and reflect on the role.
Step 1: Conduct interview with WHS officer of the service
Conduct an interview with the current WHS officer of the service to ask about their role and responsibilities.
Document your meeting in the Work Health and Safety Role and Responsibilities template.
Step 2: Document and reflect on the role
Document your reflections about the value of the role in the Work Health and Safety Role and Responsibilities template.
Ask the WHS representative to sign your form.
Ensure your supervisor signs the confirmation and consent form.
Keep this recorded in your WHS Folder.
Part D: Assessing, Monitoring and Responding to Risklefttop00Where and when this task will be completed You will need to do part of this task in your workplace.
You will need to do part of this task in your own time.
You will be advised of the due date for this task.
1905top00Submission requirements WHS Folder (Portfolio) including the below documents:
Four (4) completed play area risk assessments.
risk monitoring procedure.
lefttop00Task instructions: Part D For this task you are required to demonstrate your ability to assess, monitor and respond to risks in an education and care setting to provide safe and healthy environment for children.
Keep all elements of this task in your WHS Folder.
Step 1: Conduct risk assessments of play areas both indoors and outdoors
Step 2: Respond to hazards and risks identified.
Step 3: Plan for safety
Step 4: Monitor risk with procedure.
Step 1: Conduct risk assessments of play areas both indoors and outdoors
Ask for blank copies of your workplace play area risk assessment form (you will have already collected this for Part B).
Conduct two risk assessments for the Indoor space you are working in based on your observations of childrens activities and physical areas.
one must be for an activity or planned experience
one must be about the learning environment/play space and how this is utilised.
Conduct two risk assessments for the outdoor space you are working in based on your observations of childrens activities and physical areas.
one must be for an activity or planned experience
one must be about the learning environment/play space and how this is utilised and designed.
For each of the hazards, assess the safety risk associated with the hazard according to the service risk management procedures and risk matrix.
Step 2: Respond to hazards and risks identified
Describe in detail what action you would take or if you did act:
what action you took to mitigate the safety risk
what action you took to eliminate the safety risk with your supervisors permission.
Identify the line of communication you must follow to report this hazard and the safety risk. i.e. who would you report to based on the service risk management procedures?
Step 3: Plan for safety
For each of the risk assessments conducted include the following information within the risk assessment:
supervision planning to mitigate or eliminate risk
seek feedback from the supervisor on the implementation requirements for the experience or space, what must be considered for implementation including:
any gaps in knowledge and skills to be addressed
how you would access the information required to upskill/maintain your knowledge of these health and safety issues.
considerations for age group of children in the service for relevant room.
Step 4: Monitor risk with procedure
Create a procedure for the team to follow in order to monitor hazards and identify risks. Your procedure must include the following:
How often will risk assessments be completed and reviewed?
Why should risk assessments be completed?
Who is responsible for identifying hazards?
Who is responsible for assessing the risk associated with a hazard?
How are risk assessments communicated across the team?
Where are risk assessments stored?
What types of things should risk assessments be conducted for?
Health and Safety Policy SummaryHealth, Safety and Wellbeing Policies/Procedures
Policy Summary
Create a summary in one or two paragraphs of the Health, Safety and wellbeing policies and procedures.
Ensure the summary provides appropriate information to be used in a staff member induction to provide an overview of:
the main points of the policy or procedure
their role and responsibilities related to the policy.
Link required policies and procedures to the National Quality Framework
Identify at least two (2) ways the policy or procedure relates to the National Quality Framework including, National Law, National Regulations and National Quality Standard.
Critical Assessment of Policies
Complete a critical assessment, identifying how risk is addressed under each policy. Provide a paragraph detailing the ways risk is assessed and provide commentary about how effective you think this is.
Offer strategies and suggestions you would implement where you believe risk is not assessed well.
Incidents, Injury, Trauma and Illnesses Policies/procedures
Policy Summary
Create a summary in one or two paragraphs of the incidents, injury, trauma and illnesses policies and procedures.
Ensure the summary provides appropriate information to be used in a staff member induction to provide an overview of:
the main points of the policy or procedure
their role and responsibilities related to the policy.
Link required policies and procedures to the National Quality Framework
Identify at least two (2) ways the policy or procedure relates to the National Quality Framework including, National Law, National Regulations and National Quality Standard.
Critical Assessment of Policies
Complete a critical assessment, identifying how risk is addressed under each policy.
Provide a paragraph detailing the ways risk is assessed and provide commentary about how effective you think this is.
Offer strategies and suggestions you would implement where you believe risk is not assessed well.
Medical Conditions Policies/procedures
Policy Summary
Create a summary in one or two paragraphs of the medical conditions policies and procedures.
Ensure the summary provides appropriate information to be used in a staff member induction to provide an overview of:
the main points of the policy or procedure
their role and responsibilities related to the policy.
Link required policies and procedures to the National Quality Framework
Identify at least two (2) ways the policy or procedure relates to the National Quality Framework including, National Law, National Regulations and National Quality Standard.
Critical Assessment of Policies
Complete a critical assessment, identifying how risk is addressed under the policy.
Provide a paragraph detailing the ways risk is assessed and provide commentary about how effective you think this is.
Offer strategies and suggestions you would implement where you believe risk is not assessed well.
Administration of Medication Policies/procedures
Policy Summary
Create a summary in one or two paragraphs of the administration of medication policies and procedures.
Ensure the summary provides appropriate information to be used in a staff member induction to provide an overview of:
the main points of the policy or procedure
their role and responsibilities related to the policy.
Link required policies and procedures to the National Quality Framework
Identify at least two (2) ways the policy or procedure relates to the National Quality Framework including, National Law, National Regulations and National Quality Standard.
Critical Assessment of Policies
Complete a critical assessment, identifying how risk is addressed under the policy.
Provide a paragraph detailing the ways risk is assessed and provide commentary about how effective you think this is.
Offer strategies and suggestions you would implement where you believe risk is not assessed well.
Emergencies and Communication Policies/procedures
Policy Summary
Create a summary in one or two paragraphs of the emergencies and communication policies and procedures.
Ensure the summary provides appropriate information to be used in a staff member induction to provide an overview of:
the main points of the policy or procedure
their role and responsibilities related to the policy.
Link required policies and procedures to the National Quality Framework
Identify at least two ways the policy or procedure relates to the National Quality Framework including, National Law, National Regulations and National Quality Standard.
Critical Assessment of Policies
Complete a critical assessment, identifying how risk is addressed under the policy.
Provide a paragraph detailing the ways risk is assessed and provide commentary about how effective you think this is.
Offer strategies and suggestions you would implement where you believe risk is not assessed well.
Collection of Children Policies/procedures
Policy Summary
Create a summary in one or two paragraphs of the collection of children policies and procedures.
Ensure the summary provides appropriate information to be used in a staff member induction to provide an overview of:
the main points of the policy or procedure
their role and responsibilities related to the policy.
Link required policies and procedures to the National Quality Framework
Identify at least two (2) ways the policy or procedure relates to the National Quality Framework including, National Law, National Regulations and National Quality Standard.
Critical Assessment of Policies
Complete a critical assessment, identifying how risk is addressed under the policy.
Provide a paragraph detailing the ways risk is assessed and provide commentary about how effective you think this is.
Offer strategies and suggestions you would implement where you believe risk is not assessed well.
Excursion Policies/procedures
Policy Summary
Create a summary in one or two paragraphs of the excursion policies and procedures.
Ensure the summary provides appropriate information to be used in a staff member induction to provide an overview of:
The main points of the policy or procedure
Their role and responsibilities related to the policy.
Link required policies and procedures to the National Quality Framework
Identify at least two (2) ways the policy or procedure relates to the National Quality Framework including, National Law, National Regulations and National Quality Standard.
Critical Assessment of Policies
Complete a critical assessment, identifying how risk is addressed under the policy.
Provide a paragraph detailing the ways risk is assessed and provide commentary about how effective you think this is.
Offer strategies and suggestions you would implement to further reduce risk.
wORKPLACE hEALTH and sAFETY role and responsibilities
Interview with WHS Officer/Representative
Conduct an interview with the current WHS officer of the service to ask about their role and responsibilities. For example, asking the following questions:
What are your main responsibilities?
How do you ensure the tasks required in your role are being done?
Why do you think its an important role?
Document your meeting below).
Identifying the main responsibilities of the WHS Officer/Representative role
(List below the main responsibilities of the WHS officer/representative).
Document your reflection on the role of WHS Officer/Representative
(Outline below why you believe this role is important in a service).
Supervisor Confirmation and Consent Form
The student is required to gather a range of documentation from your workplace and submit as a portfolio. Documentation includes:
Policies and procedures related to Health and Safety including:
health, safety and wellbeing policies/procedures
incidents, injury, trauma and illnesses policies/procedures
medical conditions policies/procedures
administration of medication policies/procedures
emergencies and communication policies/procedures
collection of children policies/procedures
excursion policies/procedures.
Blank forms related to the above polies and procedures
Hazard notification form
Play area risk assessment forms.
This form confirms that you, as the students supervisor:
approve the removal of each piece of documentation from the workplace
confirm the students accounts of their experiences including:
interviewing the WHS Officer/Representative.
If there are any issues with the student adding documents to their portfolio, please contact their assessor immediately so that other arrangements can be made.
By signing this form you agree that:
the documentation included in their portfolio belongs to your organisation
the students accounts are a true and accurate reflection of their work experiences and performance.
Student name:
Supervisor name:
Supervisor signature:
Date: //
Assessment Task 3: Design, Risk Assess and Participate in an Excursion1905top00Task summary For this task you are required to design a walking excursion. You must reconnoitre the location, facilities and activities prior to the excursion to identify hazards.
You must prepare the risk assessment on the Excursion Risk Management Plan template which includes assessing risk, preparing for the excursion, planning and facilitating group learning discussion with children and critically reflecting on the excursion.
If your workplace chooses not to conduct the excursion, you may conduct a pretend walking excursion in the yard with a small group of children and your workplace supervisor.
The Excursion Risk Management Plan template must reflect the real excursion that you have planned.
lefttop00Resources and equipment required Educators to ensure safety for the excursion and volunteers (where applicable).
Your workplace supervisor to observe your group learning discussion with the children.
Access to National Quality Framework for Early Childhood Education and Care including:
Education and Care Services National Regulations
National Quality Standard
service standards, policies and procedures as required by National Regulations for health and safety.
lefttop00Where and when this task will be completed You will need to do some of this task on the planned route for the excursion.
You will need to do some of this task in your own time.
You will need to do this task in your workplace.
You will be advised of the due date for this task
1905top00Submission requirements Completed Excursion Risk Management Plan.
lefttop00Task instructions For this task you are required to design a walking excursion for the room in the service you are doing your work placement in.
Step 1: You must access the location, facilities and activities prior to the excursion to identify hazards. Document the notes you take and safety considerations in the Excursion Risk Management Plan template.
Step 2: You must write the details of the excursion in a parent communication format to ensure they are aware of what to expect for their childs involvement in the excursion. Write the communication to families in the Excursion Risk Management Plan template. Ask your supervisor to send the communication to families. Use the permission forms to gather permission for each child who is going to attend the excursion.
Step 3: You must plan for an prepare the excursion on the Excursion Risk Management Plan template and complete all sections of the template.
Step 4: You must complete the excursion checklist on the Excursion Risk Management Plan template by collecting and/or checking all items on the list. If you complete the excursion, all items required to be taken on the excursion, must be present for the excursion.
Step 5: You must complete the risk assessment using the risk matrix on the Excursion Risk Management Plan template, you must complete a risk assessment for at least seven identified hazards and may add additional lines where necessary. Where hazards are identified which pose too great a risk, the excursion must be cancelled.
Step 6: Prior to the excursion, you must plan and prepare a group learning discussion with children prepare them for the excursion. Document your plan for the discussion and your intentional teaching strategies on the Excursion Risk Management Plan template. Prior to the excursion, you must facilitate the discussion with children and use the intentional teaching techniques to prepare them for the excursion. Your supervisor must observe this group learning discussion.
Step 7: Following the excursion you must critically reflect on how the excursion went.
You must reflect on the following points and document your reflection on the Excursion Risk Management Plan template:
How effective were the safety measures put in place?
How effective your planning for the excursion improvements?
What did the children learn?
Ideas to enhance safety for future excursions based on your reflections
Suggestions or ideas based on the reflection to contribute to the improvement of service policies and procedures.
If your workplace chooses not to conduct the excursion, you may conduct a pretend walking excursion in the yard with a small group of children and your workplace supervisor.
The Excursion Risk Management Plan template must reflect the real excursion that you have planned.Excursion Risk
Management PlanExcursion details
Excursion reconnoitre notes
Student to go for a walk and make notes about the potential hazards, facilities, such as toilets, and possible activities.
Communication to families about excursion.
Write a communication piece to families, describing what their child will be doing on the excursion and seeking permission from families for their child to attend the excursion. Date of excursion Excursion destination, route and plan details Age group of children Excursion learning objective Departure and arrival times What checkpoints will we conduct a head count?
For example: as you leave the centre, when you arrive at the first traffic light and when you arrive at the park. Transport requirements, including proposed walking route
Will you require any transport including a pram? Review service policy and procedure to ensure you are following guidelines. Proposed activities
Water hazards? If yes, detail in risk assessment below. Yes/No
Name of excursion co-ordinator Contact number of excursion co-ordinator (M)
Number of children attending excursion Number of educators/ parents/volunteers Staffing requirements
Educator to child ratio, including whether this excursion warrants a higher ratio?
Please provide details of policy and procedure requirements related to staffing.
Will the children eat during the excursion? Yes/No Is there a suitable place to eat and appropriate hygiene facilities?
Describe what hygiene and care needs will be maintained throughout the excursion. Yes/No
Roles and responsibilities of educators during the excursion.
List the required responsibilities of educators during the excursion so they are prepared.
Roles and responsibilities of parents and volunteers during the excursion.
(List the required responsibilities of the volunteers during the excursion so they are prepared) Excursion checklist
Student to ask workplace supervisor about all of these things and where to access them prior to the excursion. If the excursion is facilitated, these things must be present.
First aid kit List of adults participating in the excursion
List of children attending the excursion Contact information for each adult
Contact information for each child Mobile phone/other means of communicating with the service and emergency services
Medical information (and medicine if required) for each child All staff, volunteers, parents attending have working with children approval and appropriate credentials
Insurance currency certificate checked prior to excursion Mobile phone/other means of communicating with the service and emergency services
Permission forms completed for every child Items you must take on the excursion. List below:
For example: excursion bag, soap, reflector jackets
Risk assessment
Activity Seven hazards identified Risk assessment
Use matrix Elimination/control measures Who When
Plan prepared by student and can be in collaboration with educator. Date Prepared in consultation and collaboration with:
Ensure you consult with educators and volunteers to minimise risk.
Ask questions and seek their input as to how the excursion can be conducted in the safest possible way. Communicated to who? i.e. workplace supervisor/director Venue and safety information reviewed and attached Yes/No
Comment if needed:
Reminder: Monitor the effectiveness of controls and change if necessary. Review the risk assessment if an incident or significant change occurs.
Risk Matrix
Consequence
Likelihood Insignificant Minor Moderate Major Catastrophic
Almost certain Moderate High High Extreme Extreme
Likely Moderate Moderate High Extreme Extreme
Possible Low Moderate High High Extreme
Unlikely Low Low Moderate High High
Rare Low Low Low Moderate High
Excursion group learning discussion plan
Prior to the excursion, plan and prepare a group learning discussion with children prepare them for the excursion.
Describe what intentional teaching you will use to prepare children for the excursion.
Describe what you will discuss, and if there are any resources you will need for your discussion.
Facilitate this discussion with children.
Your engagements with children must be supervised by your workplace supervisor.
Excursion critical reflection
Following the excursion, critically reflect on the following:
How effective were the safety measures put in place?
How effective your planning for the excursion improvements?
What did the children learn?
Ideas to enhance safety for future excursions based on your reflections
Suggestions or ideas based on the reflection to contribute to the improvement of service policies and procedures.
Assessment Task 4: Undertake Role of Workplace Health and Safety Officer1905top00Task summary For this task you are required to read the case study and then answer the questions to demonstrate your knowledge of:
Health and Safety policies and procedures in Early Childhood Education and Care settings
how you model and monitor compliance with procedures
how to assist colleagues to meet Health and Safety requirements.
1905top00Submission requirements Your answers to all questions.
Staff meeting agenda.
lefttop00Task instructions Read the case study below.
You must answer all questions correctly to be marked as Satisfactory for this task.
Taking on the role of Workplace Health and Safety Representative
You have been appointed the WHS officer for the service.
Since being appointed, you have observed the following things:
Staff have not been adhering to all health and safety procedures, children have not been wearing hats outside and UV rating has not been documented daily in all rooms.
The medication (an epi pen and allergy medication) in two rooms was expired and one Asthma plan has expired.
You noticed that staff have been filling out accident forms but have not been getting the Nominated Supervisor to sign them prior to the parents reading and signing, this is a risk because if something is not written correctly this is a legal document.
Food handling training is out of date for all staff, its been over three years since the team have completed it and you have noticed some unhygienic practices such as staff not washing hands prior to serving meals and staff tapping the communal serving spoon into childrens bowls when serving seconds, creating cross-contamination.
Staff are using Milton to sanitise childrens dummies and bottles, however the policy states that the bottles will be sterilised in boiling water in the microwave.
Your Centre Director has asked you to ensure all staff are aware of their responsibilities and are provided with information from recognised authorities to guide their practice.
The Director has informed you that at each staff meeting (monthly) you will be given 30 minutes to talk through WHS issues or areas for improvement including conducting training for the team.
You have also been asked to provide a newsletter piece to team members each month.
You will be provided with five hours monthly to audit the service, observe practice and update required documentation.
You are also a Lead Educator in the Toddler room, your Director has encouraged you to be a role-model to the whole team in relation to health and safety.
Question 1
Describe how you would model compliance with service health and safety policies and procedures.
Question 2
Given your observations of the lack of compliance with policies and procedures, describe what processes you would put in place to monitor the whole service compliance with health and safety policies and procedures.
Question 3
Explain how you encourage and assist colleagues to meet health and safety requirements through regular communication and providing up-to-date information.
You will need to prepare a summary covering the National Quality Standards for the following points, for the staff meeting:
Remind staff about incident forms being filled out correctly and how to follow the procedure for reporting (based on policy).
Remind staff about the administration of medication and children with allergies (based on policy).
Remind staff about keeping medication up to date and ensuring it has not expired who is responsible (based on policy).
Remind staff about sun safety practices (based on policy).
Identify and report health and safety training needs to relevant supervisors.
For each point, provide a link to a credible authoritative sources for the team to access.
Please fill out the Little.ly SD Meeting Agenda (available via the Little.ly website), ensuring that you cover all points listed above.
Attach a copy.
Question 4
Describe how you would facilitate the meeting/training and what you would do to ensure the team are capable to be compliant with health and safety policies and procedures.
Question 5
As the WHS Representative, explain how you plan to seek feedback from colleagues on health and safety practices and potential issues through formal and informal communication.
Question 6
Identify actions you would take regarding the sterilising of bottles and dummies where a practice is not aligned with the policy.
Question 7
You have sourced a new food handling training, who do you notify of the requirement for this to and how do you ensure all staff are accessing this and completing it?
Question 8
Explain how you would use feedback from staff and your own reflections to contribute to service improvement related to health and safety policies and procedures.
Document Version Control Information DATE CHANGES MADE APPROVED BY
11/09/2022 Addition of information required by DESBT as per feedback:
Process for directing Assessor to check submitted assessments against UoC requirements and benchmarking Zoe Hartnett
24/08/2023
CHCECE041 updated Eduworks original documents.
MDeC
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