BSBTWK503Manage Meetings Assessment

Section 1: Planning your meetings

Meeting 1

Meeting purpose

1. Outline the purpose and objectives of this meeting

Meeting requirements

1. Outline the requirements of the meeting including timing, location and type of meeting?
2. What organisational requirements need to be considered?
3. Who needs to be consulted and how in relation to suitable dates and times or catering requirements etc?

Legal and ethical requirements

1. Outline all legal and ethical requirements and considerations here

Meeting attendees

1. Who is required to attend this meeting? Which attendees will be listed as optional? Can a proxy attend in place?
2. How will you inform attendees of the meeting and confirm attendance?

Meeting papers

1. Which documents do you need to prepare in advance of the meeting?
2. How and when will these be distributed?

Agenda outline

1. Outline your agenda here. What items and timings need to be considered?

Chair

1. Summarise anything you need to consider as the chair of this meeting (physical or virtual) considerations, issues that could arise etc and how you might deal with these

Minutes

1. How will these be recorded?
2. Who will record them?
3. What are the timeframes for delivery and review by you and delivery to attendees?

Meeting 2

Meeting purpose

1. Outline the purpose and objectives of this meeting

Meeting requirements

1. Outline the requirements of the meeting including timing, location and type of meeting?
2. What organisational requirements need to be considered?
3. Who needs to be consulted and how in relation to suitable dates and times or catering requirements etc?

Legal and ethical requirements

1. Outline all legal and ethical requirements and considerations here

Meeting attendees

1. Who is required to attend this meeting? Which attendees will be listed as optional? Can a proxy attend in place?
2. How will you inform attendees of the meeting and confirm attendance?

Meeting papers

1. Which documents do you need to prepare in advance of the meeting?
2. How and when will these be distributed?

Agenda outline

1. Outline your agenda here. What items and timings need to be considered?

Chair

1. Summarise anything you need to consider as the chair of this meeting (physical or virtual) considerations, issues that could arise etc and how you might deal with these

Minutes

1. How will these be recorded?
2. Who will record them?
3. What are the time frames for delivery and review by you and delivery to attendees?

Section 2: Chairing your meetings

1. In this section, you only need to attach evidence as your assessor will be observing the meetings either in person, online or via a video recording and will complete the assessment checklist based on their observations.

Section 3: Meeting follow up

1. In this section, you need to attach evidence as you work through activity step 5 in your student instructions. You will also complete some reflections.
2. Write down two problems you faced during this project and the ways you managed them.

Problem 1: How did you manage this problem? Explain.

Problem 2:How did you manage this problem? Explain.

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