Unit Title

Unit Code

Student name

Student ID number

Student signature

Date

Task Number

------OFFICE USE ONLY-----

For Trainer and Assessor to complete:

?Student requested reasonable adjustment for the assessment

Completed successfully

Did the student satisfactorily:

Comments

Y

N

DNS

The student has satisfactorily completed and submitted the following:

Briefing session notes in Task 2.1A1

Risk Identification -Team Meeting Notes in Task 2.1A2

Risk Identification Table in Task 2.1B

Outline of risk identification methods in Task 2.1C

Risk Analysis Draft in Task 2.2A

Meeting Minutes in Task 2.2B

Risk Register PART 1 in Task 2.2B

Reflection on risk analysis in Task 2.2C

List of existing risk controls in Task 2.3A

Project Risk Management Plan in Task 2.3B

List of agreed changes to the Project Risk Management Plan in Task 2.3B

Updated Project Risk Register Task 2.3 (excel), in Task 2.3C

Implementation of risk treatment table in Task 2.3C

Risk Management Plan -Project Team Work in Task 2.4

Risk Treatment Table in Task 2.4

?

?

?

The student actively participated in the briefing session with the project sponsor in week 1 of class:

Gathered inputs from the Project Sponsor to determine the project risk context and identify project risks

Took notes

Asked questions

Listened actively

Used appropriate conventions and protocols when liaising with the PS

Feedback in Comments.

?

?

?

The student actively participated in a project team meeting in week 2 of class:

Reviewed notes from the briefing session

Discussed the project risk context and risk identification

Encouraged team collaboration

Asked and responded to questioned

Shared information

Listened actively

Collaborated effectively

Reached an agreement on the project risk objectives, standards, context, categories, and individual risks

Feedback in Comments.

?

?

?

Demonstrated ability to:

Identify risk objectives and standards, with input from stakeholders

Identify project risk context to inform risk management processes

This is evidenced by:

Briefing session notes in Task 2.1A1

Risk Identification -Team Meeting Notes in Task 2.1A2

Participation in briefing session and project team meeting (Refer to Marking Sheet)

Risk Management Plan -Project Team Work in Task 2.4

Participation in a team meeting in Task 2.4 (Refer to Marketing Sheet)

?

?

?

Demonstrated ability to:

Identify project risks using valid and reliable risk identification methods

This is evidenced by:

Briefing session notes in Task 2.1A1

Risk Identification -Team Meeting Notes in Task 2.1A2

Risk Identification Table in Task 2.1B

Outline of risk identification methods in Task 2.1C

Risk Management Plan -Project Team Work in Task 2.4

?

?

?

The student conducted a meeting with the PS and the project team to discuss and agree on project risk analysis and risk priorities:

Presented own work on project risk analysis and prioritisation

Illustrated own work with confidence

Demonstrated knowledge of risk assessment processes

Collaborated actively with the group of stakeholders

Asked questions

Listened actively

Answered questions

Encouraged participation in the consultation process

Used appropriate conventions and protocols when liaising with the group of stakeholders

Feedback in Comments.

?

?

?

Demonstrated ability to:

Identify risk analysis classification criteria and apply to agreed risk ranking system

Use risk analysis processes, within delegated authority, to analyse and qualify any risks, threats and opportunities

This is evidenced by:

Risk Analysis Draft in Task 2.2A

Meeting Minutes in Task 2.2B

Risk Register PART 1 in Task 2.2B

Reflection on risk analysis in Task 2.2C

?

?

?

Demonstrated ability to:

Identify risk priorities in agreement with project client and other stakeholders

Document risk analysis outcomes for inclusion in risk register and risk management plan

This is evidenced by:

Meeting Minutes in Task 2.2B

Risk Register PART 1 in Task 2.2B

Participation in a project team meeting (Refer to Marking Sheet)

Participation in briefing session and project team meeting (Refer to Marking Sheet)

Risk Management Plan -Project Team Work in Task 2.4

Participation in a team meeting in Task 2.4 (Refer to Marketing Sheet)

?

?

?

The student meets with the project team to discuss the Project Risk Management Plan:

Illustrate the project risk management plan-draft

Gathers feedback and inputs to finalise the plan

Discuss assigned roles and responsibilities for project risk management

Reach a consensus on the project risk management plan

Use active listening and questioning to confirm understanding

Lead the meeting as a PM

Demonstrates knowledge of risk management methods and practices

Encourage a collaborative work environment in the team

Feedback in Comments.

?

?

?

Demonstrated ability to:

Identify and document existing risk controls

This is evidenced by:

List of existing risk controls in Task 2.3A

Risk Management Plan -Project Team Work in Task 2.4

?

?

?

Demonstrated ability to:

Analyse risk treatment options using agreed consultative methods

This is evidenced by:

Project Risk Management Plan in Task 2.3B

List of agreed changes to the Project Risk Management Plan in Task 2.3B

Participation in a consultation meeting with the project team (Refer to Marking Sheet)

Risk Management Plan -Project Team Work in Task 2.4

Participation in a team meeting in Task 2.4 (Refer to Marketing Sheet)

?

?

?

Demonstrated ability to:

Record and implement agreed on risk treatments

Update risk plans and allocate risk responsibilities to project team members

Establish a risk review process

This is evidenced by:

Project Risk Management Plan in Task 2.3B

List of agreed changes to the Project Risk Management Plan in Task 2.3B

Updated Project Risk Register Task 2.3 (excel), in Task 2.3C

Implementation of risk treatment table in Task 2.3C

Risk Management Plan -Project Team Work in Task 2.4

Participation in a team meeting in Task 2.4 (Refer to Marketing Sheet)

Risk Treatment Table in Task 2.4

?

?

?

The student collaborated with the team to develop a risk management plan to support the work of the project team and implemented risk treatment options:

Developed a risk management plan for teamwork

Worked on the implementation of risk treatment options and calculated residual risks and RPN

Collaborated actively with the team

Agreed on roles and responsibilities

Demonstrated knowledge and skills required in planning for risk management processes

Used active listening and questioning to confirm understanding

Encourage a collaborative approach to work

Demonstrated he/she can take the lead in project management related tasks

Feedback in Comments.

?

?

?

When collaborating with the group, the student has actively participated in group work with a substantial contribution that can be assessed individually for all this task's requirements.

?

?

?

Task Outcome: Satisfactory ?Not Yet Satisfactory?

Student Name:

Assessor Name:

Assessor Signature:

Date:

Task summary and instructions

What is this assessment task about?

Refer to and read the documents saved in a separate folder:

MMI company profile and project task

Policies and Procedures

You have been recently engaged by XYZ Pty Ltd trading as MMI as aProject Manager(PM) to develop and implement a project to open a new campus in Sydney (refer to MMI strategic objectives).

The Board of Directors (BoD) has allocated 3 million dollars to the project.

Project duration: 1 year.

You can employe four new staff members to be part of the project team for its duration. Source the rest of the project team from existing MMI personnel (flexible work arrangements will be needed)

The project includes:

Finding premises in Sydney CBD ( 800-1000 square metres, onsite parking for staff, natural light)

Ideally, there will be enough room for 5-7 classes, one meeting room, one computer lab, 1 x student kitchen, student lounge, 1 x staff kitchen, three offices for staff, toilet facilities

Rent the premise

Obtain necessary permits

Source architect and building company

Source and buy furniture and equipment

Liaise with the architect and building company

Theproject steering committeeis composed of:

Mr Eli Brown Non-executive Director

Mr Leonard Black - CFO

Academic Manager (Jacob Graham)

Theproject sponsoris Taylor Varin (Client Service Manager), played by the trainer and assessor.

You will have to:

Determine the project requirements

Work in collaboration with pertinent stakeholders

Scope the project

Cost and resource the project

Develop the project plan

Execute the project

Finalise the project

Each unit covered in your Diploma of Project Management will address a part of the project:

Scope

Time

Quality

Cost

Human Resources

Information system and communication

Risk

Project Integration

Communicate with influence

Facilitate continuous improvement in project work

Develop project workplace policy and procedures for sustainability

Lead and manage project team effectiveness

BSBPMG536 addresses project risk.

Having a clear vision of the project and its structure will help you plan and implement it in simulated work conditions.

Your trainer and assessor will provide support and mentorship in the role of Project Sponsor (PS).

You will work in a project team of max four students. You will both lead the team and be a part of it to experience different project roles in the simulated work environment, project manager being the main one.

Take turns playing the role of PM when the task requires project team collaboration. The trainer and assessor will observe project work and provide feedback on the Marking Sheet.

Form or join a project team (3-4 students in the team).

Document the name of the students in the table below:

You will collaborate with the project team in a simulated work environment to carry out the responsibility of your role as a PM relevant to risk management.

Although you will lead and collaborate with the project team, the work on your assessment must be individual, and it will be marked as such.

Please note that the performance evidence for this unit of competency, require you to demonstrate the ability to manage project risk in at least two occasions. This assessment has been designed to meet that requirement.

This task comprises of the following assessment methods:

oProduct-based?

oDirect observation of Role-Play?

oCase Study?

oOther (specify)?

It has been designed to evaluate your ability to/competency in:

Identify risk objectives and standards, with input from stakeholders

Identify project risk context to inform risk management processes

Identify project risks using valid and reliable risk identification methods

Identify risk analysis classification criteria and apply to agreed risk ranking system

Use risk analysis processes, within delegated authority, to analyse and qualify any risks, threats and opportunities

Identify risk priorities in agreement with project client and other stakeholders

Document risk analysis outcomes for inclusion in risk register and risk management plan

Identify and document existing risk controls

Analyse risk treatment options using agreed consultative methods

Record and implement agreed risk treatments

Update risk plans and allocate risk responsibilities to project team members

Establish risk review process

Your assessor will be looking for demonstrated evidence of your competency in the above.

You are required to address the following:

Task 2.1 Identify project risks

oAttend a briefing session with the PA to inform risk identification

oReview risk identification process with the project team

oFinalise risk identification

Task 2.2 Analyse project risks

oAnalyse and prioritise project risks

oConsult with pertinent project stakeholders to finalsie project risk analysis and prioritarisation

oReflect on project risk analysis process

Task 2.3 Establish risk treatments and control

oIdentify existing risk controls

oDevelop a project risk management plan

oConsult with the project team

oImplement risk treatment options

oUpdate the project risk register

Task 2.4 Project risk plan for team work

oDevelop a risk plan and a risk register to manage risks related to the project team work

oImplement risk treatment process

Although the assessment requires group collaboration to simulate a work environment, the assessment submission is individual, and it will be marked as such.

What do I need to do to complete this task satisfactorily?

submit the completed assessment tasks, according to instructions,

complete the tasks with sufficient detail and present them in a professional manner,

use your own words and reference sources appropriately,

meet the word count where required,

use the scenario provided,

use the templates provided where required,

for your performance to be deemed satisfactory in this assessment task you must satisfactorily address all of the assessment criteria,

if part of this task is not satisfactorily completed you will be asked to complete further assessment to demonstrate satisfactory performance.

Specifications

You must deliver/participate in:

Briefing session with PS in week 1

Project team meeting (ref: risk identification) in week 2

Meeting with the project team and PS (ref; risk analysis and prioritisation) in week 3

Meeting with the project team about the project risk management plan in week 4

Meeting with the project team to collaboratively develop a risk management plan for project teamwork

You must submit to GOALS

Briefing session notes

Risk Identification -Team Meeting Notes

Risk Identification Table

Outline of risk identification methods

Risk Analysis Draft

Meeting Minutes

Risk Register PART 1

Reflection on risk analysis

List of existing risk controls

Project Risk Management Plan

List of agreed changes to the Project Risk Management Plan

Updated Project Risk Register Task 2.3 (excel)

Implementation of risk treatment table

Risk Management Plan -Project Team Work

Risk Treatment Table in Task 2.4

Resources and equipment

Computer with Internet access

Access to Microsoft Office suites or similar software

Learning material

Scenario for assessment as provided

Relevant policies and procedures as provided

Templates as provided

Re-submission opportunities

You will be provided feedback on your performance by the Assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task. If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Re-assessment attempt(s) will be arranged at a later time and date. You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with unfairly or have other appropriate grounds for an appeal. You are encouraged to consult with the assessor prior to attempting this task if you do not understand any part of this task or if you have any learning issues or needs that may hinder you when attempting any part of the assessment.

Briefing Session Notes

Risk objectives (3)

Risk standards (3)

Project risk context (30-50 words)

Agreed risk categories (5-8)

Project risks (5-8)

Risk Identification - Team Meeting Notes

Risk objectives (3)

Risk standards (3)

Project risk context (30-50 words)

Agreed risk categories (5-8)

Project risks (15)

Risk Identification Table

Risk Category

Risk

Risk description

Risk Analysis -Draft

Risk

Likelihood (1-5)

Impact(1-5)

RPN -Priority (Likelihood x Impact) = High, Medium or Low risk.

Date

Participants

Item 1 Risk analysis

Item 2 Risk priorities

Action items

Risk

Category

Risk

Risk Description

Likelihood (1-5)

Impact (1-5)

RPN High , Medium or Low

Project Risk Management Plan

Overall Approach

Address the following:

oDetermine and list the major inputs into the plan (4-6)

oDescribe the project risk context that informs the risk management processes

oList any risk management standard that is taken into consideration when developing the plan

oList any organisational policy and procedures that are consulted/used/referred to when developing the plan

oOutline the purpose and importance of the risk management plan.

(80-120 words)

Risk identification

Outline the project risk identification process. (30-50 words)

Risk assessment and prioritisation

Outline the project risk assessment and prioritisation process. (30-50 words)

Risk treatment

Outline the approach followed when determining the risk treatment strategy. (30-50 words)

Risk monitoring and control

Address the following:

oOutline how the risks will be monitored, when and by whom

oMention any tools and techniques used to control and monitor risks

oOutline how risk plans and documentation will be reviewed and updated

(80-120 words)

Roles and responsibilities'

Roles and responsibilities. Consider risk management, risk identification, analysis, treatment and monitoring. (4-6 roles).

Name or Role

Responsibility for Risk Management

Risk

Risk treatment

Risk Owner

Residual risk

Residual RPN

Not to complete at this stage

Not to complete at this stage

Risk

Implementation of risk treatment

Project Risk Management Plan Team Work

Overall Approach

Address the following:

oIdentify the risk objectives (2-3)

oDescribe the project risk context that informs the risk management processes

oList any risk management standard that is taken into consideration when developing the plan

(50-100 words)

Risk identification

Outline the project risk identification process. (30-50 words)

Risk assessment and prioritisation

Outline the project risk assessment and prioritisation process. (30-50 words)

Risk treatment

Outline the approach followed when determining the risk treatment strategy. (30-50 words)

Risk monitoring and control

Address the following:

oIdentify existing risk controls

oOutline how the risks will be monitored, when and by whom

oMention any tools and techniques used to control and monitor risks

oOutline how risk plans and documentation will be reviewed and updated

(80-100 words)

Roles and responsibilities'

Roles and responsibilities. Consider risk management, risk identification, analysis, treatment and monitoring. (2-3 roles).

Name or Role

Responsibility for Risk Management

Risk Register PART 1

(3-4 key risks)

Risk

Category

Risk

Risk Description

Likelihood (1-5)

Impact (1-5)

RPN High , Medium or Low

Risk Register PART 2

(3-4 key risks)

Risk

Risk treatment

Risk Owner

Residual risk

Residual RPN

Not to complete at this stage

Not to complete at this stage

Risk Treatment Table Task 2.4

Risk

Implementation of risk treatment

Residual risk

Residual RPN

Please include your references below:

(Please refer to thisreferencing guideif needed or speak to your trainer for any specific referencing requirements for this assessment)