Principles of Document Production & Information Management Assessment

Section A

LO1: Understand how to prepare business documents?

AC 1.1- Describe different types of business documents that may be produced and the format to be followed for each

Minutes

Agenda

Memos

Letters

Presentation

AC 1.2- Explain the use of different types of information communication technology (ICT) for document production

Printers

Fax machines

Computers

projectors

AC 1.3- Explain the reasons for agreeing the use, content, layout, quality standards and deadlines for document production

Use

Layout

Content

Quality standards

Deadlines

AC 1.4- Explain the importance of document version control and authorisation

Document version control

Authorisation

AC 1.5- Explain how the requirements of security, data protection, copyright and intellectual property legislationmay affect the production of business documents

Security

Data protection legislation

Copyright legislation

Intellectual property legislation

You should research the above legislations and explain how they may affect the production of business documents

AC 1.6- Explain how to check the accuracy of business documents

Section B

LO2: Understand the distribution of business documents

AC 2.1- Explain how the requirements of security, data protection, copyright and intellectual property legislation may affect the distribution and storage of business documents

Security

Data Protection

Copyright

Intellectual Property

AC 2.2- Describe different types of distribution channels

Paper

Electronic

Section C

LO3: Understandhow information is managed in business organisations

AC 3.1- Describe the types of information found in business organisations

AC 3.2 Explain the need for safe storage and efficient retrieval of information

AC 3.3 Describe the features of different types of systems used for storageand retrieval of information

Paper

Electronic

AC 3.3 Describe the legal requirements for storing business information

Section D

LO4: Understand the essential requirements of business documents

AC 4.1- Explain the requirements for language, tone, image and presentation for different documents

AC 4.2- Explain how to integrate images into documents

AC 4.3- Describe how corporate identity impacts upon document production

AC 4.4- Explain the requirements of data protection, copyright and intellectual property legislation relating to document production

Data protections

Copyright

Intellectual property

AC 4.5- Describe organisational procedures for version control

Preparation

Production

Dissemination

AC 4.6- Describe security requirements relating to document production