Principles of Document Production & Information Management Assessment

Section A

LO1: Understand how to prepare business documents?

AC 1.1 - Describe different types of business documents that may be produced and the format to be followed for each

· Minutes

· Agenda

· Memos

· Letters

· Presentation

AC 1.2 - Explain the use of different types of information communication technology (ICT) for document production

· Printers

· Fax machines

· Computers

· projectors

AC 1.3 - Explain the reasons for agreeing the use, content, layout, quality standards and deadlines for document production

· Use

· Layout

· Content

· Quality standards

· Deadlines

AC 1.4 - Explain the importance of document version control and authorisation

· Document version control

· Authorisation

AC 1.5 - Explain how the requirements of security, data protection, copyright and intellectual property legislation may affect the production of business documents

· Security

· Data protection legislation

· Copyright legislation

· Intellectual property legislation

You should research the above legislations and explain how they may affect the production of business documents

AC 1.6 - Explain how to check the accuracy of business documents

Section B

LO2: Understand the distribution of business documents

AC 2.1 - Explain how the requirements of security, data protection, copyright and intellectual property legislation may affect the distribution and storage of business documents

· Security

· Data Protection

· Copyright

· Intellectual Property

AC 2.2 - Describe different types of distribution channels

· Paper

· Electronic

Section C

LO3: Understand how information is managed in business organisations

AC 3.1 - Describe the types of information found in business organisations

AC 3.2 – Explain the need for safe storage and efficient retrieval of information

AC 3.3 – Describe the features of different types of systems used for storage and retrieval of information

· Paper

· Electronic

AC 3.3 – Describe the legal requirements for storing business information

Section D

LO4: Understand the essential requirements of business documents

AC 4.1 - Explain the requirements for language, tone, image and presentation for different documents

AC 4.2 - Explain how to integrate images into documents

AC 4.3 - Describe how corporate identity impacts upon document production

AC 4.4 - Explain the requirements of data protection, copyright and intellectual property legislation relating to document production

· Data protections

· Copyright

· Intellectual property

AC 4.5 - Describe organisational procedures for version control

· Preparation

· Production

· Dissemination

AC 4.6 - Describe security requirements relating to document production