Project Charter- Energy Efficient Home Automation
Project Charter- Energy Efficient Home Automation
Project Statement:
The goal of this project is to create and install a home automation system that intelligently manages appliances, lighting, heating, and cooling to reduce energy usage. We hope to minimize energy waste, lower utility bills, and promote environmental sustainability by utilizing smart technologies.
Targeted Information:
Scope: The goal of the project is to create a comprehensive home automation system that works with current gadgets and appliances. To automate procedures that require a lot of energy, this system will monitor occupancy, the time of day, and user preferences.
Timelines: The project is scheduled to start on January 15, 20XX, and it will hopefully be finished by June 30, 20XX.
Risks: Risks have been identified as potential consumer resistance to behavioral changes, compatibility issues with older appliances, and technical difficulties in device integration.
Stakeholders: Those who own a home, energy-saving organizations, environmentalists, and IT aficionados.
Team Members and Roles:
Project Manager: [Your Name]
Software Engineer: [Team Member A]
Hardware Engineer: [Team Member B]
User Experience Designer: [Team Member C]
Project Model: To allow for iterative development, ongoing user feedback, and the adaptability to include new energy-efficient technologies as they arise, the project will adhere to an agile paradigm.
Work Breakdown Structure (WBS):
Level 1: Project Development
Gathering and analyzing requirements
Integrating smart devices and Prototyping
Software Development for Control Interface
Receiving User Feedback
Refinement and Optimization
Deployment and educate User.
Test system
Level 2: Smart Device Integration and Prototyping
Sensor Integration for Occupancy Detection
Appliance Compatibility Assessment
Device Prototyping and Testing
Level 3: Software Development for Control Interface
Designing the user interface for mobile applications
Implementing Automation Logic
Integrating Voice Assistants
Resources for High-Level Tasks:
Project Manager: oversees the management of timelines, stakeholder communication, and project progress.
Software Engineer: able to integrate sensors, construct the control interface, and program automation logic with ease.
Hardware Engineer: knowledge of integrating sensors, smart devices, and prototype creation.
User Experience Designer: assures a straightforward and user-friendly control interface.
In Scope:
Creation of a whole home automation system.
Integration with current gadgets and appliances.
Automation of appliances such as lighting, heating, cooling, and other systems based on user preferences and occupancy.
Support and training for effective system use.
Out of Scope:
Systems for generating energy (such as solar cells and windmills).
Changes to the home's structure.
Features for home security that go beyond functionality connected to automation.
Self-Assessment of Assessment Task 1a: The project statement, planned details, scope, timeframes, risks, stakeholders, team responsibilities, project model, WBS, and resource allocation are among the crucial elements that must be covered in the project charter. The iterative nature of home automation development and the requirement for ongoing input from stakeholders are well matched by the agile strategy that was adopted. The work breakdown offered by the given WBS structure allows for efficient project management. The project charter clearly directs the project team and succinctly describes the project's purpose, scope, and objectives.
Reference list
Jacobsson, A, Boldt, M & Carlsson, B 2016, A risk analysis of a smart home automation system, Future Generation Computer Systems, vol. 56, pp. 719733.
Pujaria, U, Patil, P, Bahadure, N & Asnodkar, M 2020, Internet of Things based Integrated Smart Home Automation System, SSRN Electronic Journal.
Rajarajeswari, S, Usha Rani, S, Kataria, A & Dutta, S 2021, Home Automation through Smart Lighting, Smart Security and other Appliances, in J Kannan R., P Kommers, A S & A Quadir Md (eds), ITM Web of Conferences, vol. 37, p. 01024.
Skeledzija, N, Cesic, J, Koco, E, Bachler, V, Vucemilo, HN & Dapo, H 2014, Smart home automation system for energy efficient housing, IEEE Xplore, pp. 166171, viewed 9 July 2022, <https://ieeexplore.ieee.org/document/6859554>.
Assignment Task 1b
DESCRIPTION ACTIVITY PREDECESSOR ACTIVITY DURATION
Gathering and analyzing requirements A 10
Integrating smart devices and Prototyping B A 15
Software Development for Control Interface C A 20
Refinement and Optimization after user feedback D A 10
Documentation and Support to educate user E B, C 15
Sensor Integration for Occupancy Detection F C, D 10
Appliance Compatibility Assessment G D 10
Device Prototyping and Testing H E 20
Designing the user interface for mobile applications I F, G 15
Implementing Automation Logic and Integrating Voice Assistants J H, I 5
Precedence Diagramming Method Diagram:
ES EF
TF ACT FF
LS DUR LF
Total float : total float indicates how much time do we have to postpone to start and completion of an activity without impacting the project .float for each activity is the difference between latest start (LS) and early start(ES) .Total float of activity A is 0-0= 0 , activity B is 15-0=15,activity c is 10-10=0,activity d is 30-10=20,activity E is 30-30=0,activity f is 40-30=10, activity G is 40-20=20, , activity H is 45-45=0, activity I is 50-40=10, activity J is 65-65=0.
Critical activities: all the activities with zero float are called critical activities.in this network critical activities are A, C, E, H, J.
Critical path: the line or path that connect the critical activities is called critical path. In the above network the critical path is ACEHJ.
Free float: free float is the time for how much time we can delayed an activity before we start delaying followed activity. Free float is equal to the early start of the following activity -finish time of the current activity. Free float for A is 10-10=0, for B is 30-25=5, for C is 30-30=0, for D is 30-20=10, for E is 45-45=0, for F is 40-40-0. For G is 40-30=10, for H is65-65=0, for I is 65-55=10, for J is 70-0=0.
Time Management Plan:
2.1Critical Path: The critical path in your project represents the sequence of tasks that must be completed on time to ensure the project's overall schedule. It is determined based on task dependencies and durations. Identifying the critical path helps in managing project timelines effectively. In the above network the critical path is ACEHJ.
Lag and Lead Time: Lag time refers to a delay between tasks, while lead time allows for tasks to overlap or start earlier. Properly managing lag and lead times can help optimize project schedules. For example, if you ask it to turn on a smart light and it takes a few seconds to turn on, that's lag time. For instance, if your system knows you're almost home and starts adjusting the temperature or turning on lights before you arrive, that's lead time. I
Contingencies: Contingencies are backup plans or alternative approaches to address potential delays or issues in the project. They help mitigate risks to the project timeline. For instance, the smart thermostat might have a built-in backup schedule that it follows when it can't access the internet. So, even if the internet is down, your home stays comfortable based on that schedule.
Estimating Cost: In addition to time management, it's important to estimate project costs accurately. estimating the cost of a home automation system means adding up the prices of the devices, any additional equipment or professional help, subscription fees, maintenance, and considering how it impacts your monthly bills.
IRisk Matrix:
Risk Category Impact (Severity) Likelihood Risk Rating
Consumer Resistance High Medium High
Compatibility Issues Medium High High
Technical Difficulties Medium Medium Medium
Scope Creep High Low Medium
Resource Constraints Medium Medium Medium
Risk Resolutions:
Consumer Resistance (High Impact):
Resolution: Develop a comprehensive user education and engagement plan to address behavioral change resistance. Provide user-friendly documentation and support.
Compatibility Issues (High Impact):
Resolution: Prioritize compatibility testing with a wide range of appliances and devices. Create a clear compatibility matrix and communicate limitations to users.
Technical Difficulties (Medium Impact):
Resolution: Assemble a skilled technical team (Software and Hardware Engineers) to proactively address technical challenges. Maintain a robust feedback and issue resolution process.
Scope Creep (High Impact):
Resolution: Implement strict scope control procedures, including change request forms and formal approval processes for scope changes.
Resource Constraints (Medium Impact):
Resolution: Monitor resource allocation closely and have contingency plans in place for resource shortages. Consider outsourcing or additional staffing if necessary.
These resolutions aim to mitigate the identified risks by taking proactive measures to address them. Risk management is an ongoing process throughout the project's lifecycle, and regular reviews and adjustments to risk resolutions are essential to ensure project success.
Self-Assessment of Assessment Task 1b:
Criteria Points
Time Management Plan Precedence Diagram Method 15
Time Management Plan
List of all paths highlighting the Critical path(s)
4
Time Management Plan List of all paths highlighting the Critical path(s) Time Management Plan Lead, Lag, Slack and Float with contingences Estimating costs 5
Time Management Plan Effectiveness, Craftsmanship (Spelling and Grammar, Document presentation quality, layout presentation) 4
Risk Management Plan Top 5 Risks in a Matrix by category and impact (severity and likelihood) one page 15
Risk Management Plan Discussion on Suggestion resolutions 9
Risk Management Plan Presentation Effectiveness, Craftsmanship (Spelling and Grammar, Document presentation quality, layout presentation 5
Time Management Plan Translating WBS to PDM by using the work pages to create the activities for the PDM 10
Assignment Task 1c
RACI matrix:
A RACI matrix, which stands for Responsible, Accountable, Consulted, and Informed, is a tool used in project management to figure out who does what in a project. Let's see how it can be used for a home automation project.
Responsible (R): These are the folks or teams who do the work.
Example: The IT Team and the Installation Team
Accountable (A): This is the person who's in charge and must make sure the task gets done right.
Example: The Project Manager
Consulted (C): These are the people or groups who give advice or ideas but don't do the work.
Example: The homeowner (for what they want), and an electrician (for wiring tips)
Informed (I): These are the folks or teams who need to know what's happening but don't have to do the work.
Example: Other family members and the maintenance team.
Here's how this looks for some tasks in the home automation project:
Task Description IT and Installment Team Project Manager Homeowner, Electrician Family Member
Gathering and analyzing requirements R A C I
Install hardware R A C I
Software Development for Control Interface R A C I
Test system R A C I
Deployment and educate User. R A C I
Refinement & Optimization R A C I
Receiving User Feedback R
A C I
Stake Holder Analysis Matrix:
Stakeholder
Communication methods Power/impact
Influence What is important to stakeholder Frequency
Project
Manager Email, meeting, report High High Project completed successfully Weekly
IT and Installment team Video meetings, group chat apps Medium High System builds with latest technologies and best practices Weekly
Homeowner Meet face to face High Medium Energy saving and cost efficiency Daily
Electrician Phone call Low High Ensuring that the electrical wiring and infrastructure of the home can support automation system. Weekly
Family Member Workshops High Medium Convenience and ease of use. Daily
Contractor E mail High Medium Offering clear and transparent pricing to clients. Monthly
Maintenance team Online High High Offering maintenance & support services to keep system function optimally. Weekly
Regular Authorities Official letters Low High Promoting energy efficiency & sustainable practices Monthly
Communication method for each stakeholder:
Here are simplified explanations and alternative words for different ways to communicate with people involved in a Home Automation Project:
Homeowner:
How to Talk: Meet face-to-face
Example: Sit down with the homeowner regularly to discuss what they want the system to do in their home.
Project Manager:
How to Talk: Send weekly project updates by email
Example: Email a report every week to tell the project manager how things are going, what's been done, and if there are any problems.
IT Team:
How to Talk: Have video meetings as a team
Example: Get everyone together on a video call to talk about setting up and fixing the system.
Installation Team:
How to Talk: Use a group chat app
Example: Use a phone app where the installation team can chat together. They can share info about when and where they're working.
Electrician:
How to Talk: Call on the phone
Example: Give the electrician a ring to discuss how the system needs to be connected to the electrical stuff.
Family Members (End Users):
How to Talk: Teach them in workshops
Example: Show the family how to use the system in special classes. Answer their questions and hear what they think.
Maintenance Team:
How to Talk: Use an online system for problems
Example: When something goes wrong, people can go online to report it. Then, the maintenance team can see the issues and fix them.
Contractors/Suppliers:
How to Talk: Send orders and bills by email
Example: Instead of paper, send what you want to buy and how much it costs by email.
Regulatory Authorities:
How to Talk: Send official letters
Example: If you need permission from officials, write them formal letters to explain what you're doing.
Security Provider (if applicable):
How to Talk: Use very secure messaging apps
Example: If you need to talk about security, use special apps that make sure no one else can read your messages.
Talking to all these different people in these ways helps make sure the home automation project goes well and follows the rules.
Overall, this task shows a strong description of project management concepts and stakeholder engagement. The RACI matrix and stakeholder analysis matrix provide a structured approach to manage responsibilities and relationships in the home automation project. The communication methods mentioned are practical and tailored to each stakeholder's needs, ensuring effective and efficient communication throughout the project.
Self-assessment:
Criteria points
Communications
RACI Matrix
25
Communication method for each stakeholder with short sentence example 20
Communications Presentation
Effectiveness, Craftsmanship(Spelling and Grammar, Document presentation quality, layout presentation)
5
Project name: Medicine delivery app for elderly people
Project description: In order to meet the specific healthcare requirements of the senior population, the "Medicine delivery app for elderly people" initiative offers a practical and user-friendly platform for ordering and receiving prescribed medicines. By streamlining the process of getting necessary medications while assuring their safety and comfort, the project aims to improve the quality of life for seniors.
Project scope: The goal of this project is to design, create, and execute an e-medicine delivery system that is especially suited to the requirements of senior users. The platform will provide an accessible user interface, functionality, and a smooth medicine ordering procedure.
Project is considered successful when: The app has 5-star rating in the app store and a number of positive reviews.
The app has a high number of downloads in the app store.
Renowned pharmacies suggesting elderly customers to use the app.
Project participants: Elderly Users
Caregivers
Medical Practitioners
Local Pharmacies
Development Team
Customer Support Team
Marketing Team
Quality Assurance Team
Logistics and Delivery Partners
Potential risks: Timelines may be affected by potential software development complications.
It could be difficult for elderly users to use the software.
Missed deliveries or inaccurate orders may be the result of poor communication between users, carers, and the delivery personnel.
Project timeline: 10 September 2023 10 March 2024
Approval: Title and name: Date:
Investor: Nathan JacobProject Manager: Towsif Tazwar Zia 28 August 2023
METHODOLOGY
I will be using Agile methodology for the above project.
Suitability: Agile works well for projects that require ongoing user feedback and have changing requirements. It works especially well for apps geared toward certain user groups whose demands and preferences may evolve over time.
Benefits: It include ongoing interaction with users, flexibility to adapt to shifting needs, iterative development, and regular releases.
Considerations: The success of the project significantly depends on the effectiveness of communication with users, and elderly user comments may call for extra patience and support.
WBS
RESOURCES
User experience designerAbility: A professional UX designer may build an interface that is simple to use and precisely meets the needs of elderly users. Larger fonts, distinct labeling, and easy navigation can be designed to improve accessibility.Contribution: With the help of the UX designer's skills, the app is designed specifically with seniors in mind, making it simple for them to use, comprehend, and engage with the system.
Healthcare expert Ability: A healthcare professional offers insightful knowledge regarding the special healthcare needs of the elderly. They can give advice on how to handle medications,Contribution: The consultant's advice aids in developing a platform that not only disperses medications but also handles health issues and fosters the wellbeing of older consumers.
User research specialistAbility: A user research specialist can carry out usability testing, interviews, and surveys specifically with seniors. They gather information on user preferences, behaviors, and pain areas to make sure the app lives up to their expectations.Contribution: The specialist does user research to make sure that the app's functionalities and features are in line with what older users actually need, giving useful feedback for iterative changes.
Software developer with accessibility expertiseAbility: The app can be checked to see if it complies with accessibility requirements by a software developer with knowledge of the standards. They can use functions like voice controls, high contrast modes, and screen readers.Contribution: Because of the developer's abilities, the software is usable by senior citizens of various physical abilities and levels of digital literacy, which improves their entire experience.
Elderly user testersAbility: It provides personal knowledge of their difficulties and preferences to directly involve senior users as testers. Their feedback aids in identifying usability problems and directs the creation of user-friendly solutions.Contribution: Elderly user testers offer practical feedback that enables the development team to better align the app's features, interface, and functionalities with the needs and skills of the intended user group.
Precedence Diagramming Method (PDM) Diagram:Task Durations (in days):
1. Project Initiation: 14 daysES = 1, EF = 14LS = 7, LF = 44
1.1 Researching: 7 days ES = 1, EF = 7 LS = 7, LF = 14
1.2 Planning: 7 days ES = 8, EF = 14 LS = 14, LF = 44
2. System Development: 60 daysES = 15, EF = 74LS = 44, LF = 94
2.1 Developing platform: 30 days ES = 15, EF = 44 LS = 44, LF = 74
2.2 Verifying and uploading prescriptions: 30 days ES = 45, EF = 74 LS = 74, LF = 94
3. User Experience Enhancement: 45 daysES = 75, EF = 119LS = 94, LF = 166
3.1 Implementing accessibility features: 20 days ES = 75, EF = 94 LS = 94, LF = 119
3.2 Integrating customer support helpline: 25 days ES = 95, EF = 119LS = 119, LF = 166
4. Testing and Quality Assurance: 40 daysES = 120, EF = 159LS = 149, LF = 166
4.1 Testing all features: 30 days ES = 120, EF = 149 LS = 149, LF = 166
4.2 Testing usability by elderly users: 10 days ES = 150, EF = 159 LS = 159, LF = 166
5. Deployment and Launch: 7 daysES = 160, EF = 166LS = 160, LF = 166
5.1 Monitoring performance: 1 dayES = 160, EF = 160LS = 160, LF = 166
5.2 Fixing bugs and updating: 6 daysES = 161, EF = 166LS = 166, LF = 166
The critical path is: 1 - 2 - 2.1 - 2.2 - 3 - 3.2 - 4 - 5 - 5.2
Risk Matrix:
Risk Category Risk Description Likelihood Impact (Severity) Risk Level
Technical/Development The technical complexity of app development High
High High
Financial Budget overruns due to unforeseen costs Medium High Medium
Stakeholder/Requirements Changing requirements during development Medium High Medium
Resource Key team member unavailable Low High Medium
Market Competitive market changes Medium Medium Medium
Risk Resolution:
Technical/Development Risk Resolution:
Before beginning development, a thorough complete assessment of the technical feasibility should be conducted.
Prepare for any unanticipated difficulties that may arise with the technology by setting aside extra time and resources.
Financial Risk Resolution:
Maintain consistent oversight of project costs and make frequent comparisons to the allocated funds.
Establish reserve money in the event that unforeseen bills arise, and organize your spending accordingly.
Stakeholder/Requirements Risk Resolution:
Create a comprehensive procedure for change control to evaluate and sanction any changes to the requirements.
Make sure that all requirements are clearly documented and express the impact any changes will have on the project's timeframe and budget.
Resource Risk Resolution:
Train members of the team to handle different roles within the team.
Determine the resources that can fill in for important members of the team if they are unavailable.
Market Risk Resolution:
Maintain an up-to-date awareness throughout the project of both the market trends and your competitors' activity.
Create an adaptable and flexible marketing and adaption plan to react swiftly to changes in the market.
RACI MATRIX
Task Project Manager (PM) Technical Lead (TL) Quality Assurance (QA) UX Designer (UX) System Admin (SA) Developer (Dev) Customer Support Lead (CSL)
Project Initiation A I I I I I I
System Development A R C C C R C
User Experience Enhance A C I R I C C
Testing & Quality Assurance A C R C I C I
Deployment and Launch A C C I R C C
Communication Method
Elderly Users
Communication Method: The application interface is designed to be easily navigable and accessible to users, using intuitive design elements and providing explicit instructions for usage. Additionally, a comprehensive help center is available, offering a dedicated hotline for users to seek assistance and support.Example: The application has been created with a focus on user-friendliness. In the event of any inquiries, users are encouraged to contact our hotline, which always remains accessible.
Caregivers
Communication Method: The provision of email updates and the establishment of a dedicated portal for the purpose of monitoring and administering drugs.Example: Frequent email notifications will be provided to apprise you of the pharmaceutical regimen pertaining to your beloved one. Please access the online portal to receive up-to-date information.
Medical PractitionersCommunication Method: The proposed platform is a secure messaging system designed specifically for the purpose of facilitating medical inquiries and the exchange of medical information.Example: Kindly utilize the secure messaging channel to make inquiries regarding patient meds or to obtain access to reports.
Local PharmaciesCommunication Method: The utilization of an electronic prescription transfer system facilitates the seamless transfer of prescriptions between healthcare providers and pharmacies. Additionally, the implementation of weekly inventory updates ensures that accurate and up-to-date information regarding medication stock levels is maintained.Example: The prescription has been electronically transmitted. Regular inventory updates on a weekly basis can significantly contribute to effective stock management.
Development TeamCommunication Method: The team conducts daily stand-up meetings to discuss progress and address any issues. Additionally, an issue tracking system, such as Jira, is utilized for the purpose of reporting bugs and submitting feature requests.Example: Let us engage in a discourse pertaining to any impediments encountered throughout our routine stand-up meeting. It is recommended to utilize Jira as a platform for submitting bug reports and feature requests.
Customer Support Team Communication Method: The organization utilizes an internal chat tool to facilitate communication and address support-related inquiries. Additionally, weekly meetings are conducted to deliberate on client feedback.Example: Please utilize our internal chat platform for any inquiries related to assistance. The topic of discussion at our weekly meeting will be client feedback.
Marketing TeamCommunication Method: The marketing plan presentations encompassing the app promotions will be supplemented by regular email updates.Example: The marketing plan will be presented during the current week. In addition, users will receive periodic email notifications regarding promotional offers for the application.
Quality Assurance TeamCommunication Method: A bug tracking system, such as Bugzilla, is utilized to report issues, while daily quality assurance (QA) meetings are conducted.Example: Bugzilla should be utilized for the purpose of reporting any issues. The daily quality assurance (QA) meeting is scheduled for 4 PM to facilitate discussions on project progress.
Logistics and Delivery PartnersCommunication Method: The implementation of a real-time tracking system and the conduct of monthly performance reviews are two key strategies employed in contemporary organizational management.Example: The implementation of our real-time tracking system is anticipated to enhance the efficiency of delivery processes. Let us proceed with the arrangement of the monthly performance evaluation.
ASSESSMENT
Criteria Ratings
Communications
RACI Matrix HD
Communications
Communication method for each stakeholder with short sentence examples HD
This criterion is linked to a Learning OutcomeCommunications Presentation
Effectiveness, Craftsmanship
(Spelling and Grammar, Document presentation quality, layout presentation) HD
Project Title AI Generated Art Exhibition Project Manager Alvee Islam
Project Timeline 01-09-2023 to
15-04-2024 Budget AUD 175,000 Project sponsor Bruce Wayne
Project description The project launches an Art Exhibition where AI-produced pieces of art take the spotlight at the crossroads of creativity and technology. The exhibition displays a fresh mix of human brilliance, algorithmic research, allowing guests a glimpse into a future where art is reinvented through the prism of computational innovation.
Project objectives The project intends to spark the correlation between human imagination and artificially produced art. The initiative intends to develop a market niche, boost presence, and generate revenue by prospective partnerships with tech and art-related organizations by utilizing the unique blend of AI and artistic creation.
Successful Criteria Recognition from well-known tech writers, art critics, and cultural influencers, emphasizing the project's creativity and its potential to encourage discussions about the relationship between art and technology.
Collaborations, requests from potential customers, and invitations to upcoming exhibitions, demonstrating industry interest and commercial viability.
Project Scope
Scope In Scope Out
Collaborating with human artists to produce AI-generated artworks, creating an exhibition venue, advertising the event, and engaging the audience through interactive activities. AI algorithm technical development, significant venue modifications, independent artist works, and intensive hardware/software development.
Potential risks AI-generated artworks might not have the same emotional resonance and depth as human-created artwork, which would weaken the audience's connection.
The mimicking of current artistic styles or content by AI may lead to disputes in ownership and possibly copyright violations.
Assumptions and constraints AI systems can successfully mimic a variety of artistic genres and work in harmony with human artists. The intended audience will be interested in the event and is open to the idea of AI-generated art.
Limited by the difficulty of retaining true emotional depth in artworks produced by AI in comparison to artworks made by humans. Potential legal challenges relating to copyright and ownership of works created by artificial intelligence.
Project Participants Investor, Project Manager, Event Coordinator, Artists and Designers, AI Developers, Legal and Copyright Experts, Collaborative Partners, Security and Safety Personnel, Logistics Manager
Investor Project Manager Finance Manager
Bruce Wayne Signature: Wayne
Date: 26-08-23 Alvee Islam Signature: AlveeDate: 26-08-23 Peter Parker Signature: Parker Date: 26-08-23
Project Model
For this project, I want to use Agile methodology. A brief discussion on why Agile a top contender for this type of project is:
Iterative Development: Agile encourages iterative development and ongoing improvement. Iterations are essential for improving AI algorithms, adding creative input, and obtaining the ideal visual results in the context of AI-generated art.
For example, Agile was utilized to create AI-driven imaging solutions for medical diagnosis by IBM's Watson Health division. The iterative methodology allows for continuous algorithm improvement, adjusting to medical professionals' feedback and changing needs.
Flexibility: Agile approaches place a strong emphasis on adaptability and flexibility. Continuous improvement, experimentation, and collaboration are key components of the creation of AI art. The project can change and adapt thanks to agile's iterative cycles as the AI-generated artworks are created and included in the exhibition.
Collaboration: Cross-functional team collaboration is prioritized by agile approaches. Collaboration between AI professionals, artists, curators, and other stakeholders is crucial to this project's success in balancing technical and artistic goals. For instance, OpenAI's GPT Models use Agile methodology for effectively handling their projects, appointments, and interactions.
Managing Complexity: The combination of technology and creativity in AI-generated art leads to complexity. Agile's incremental methodology enables the project team to handle complexity step-by-step while making necessary adjustments.
Feedback Loop: Regular reviews and feedback loops are a part of agile processes. This is especially useful for AI-produced art, as ongoing input from creators and experts helps the created works be improved and ensures that they live up to artistic standards.
Customer-Centric Approach: Agile places a strong emphasis on providing value to the user. The experience and engagement of the guests are crucial in the case of an art exhibition, and Agile's iterative methodology makes sure that the exhibition meets audience expectations. For instance, Netflix's Recommendation System where Netflix uses Agile to improve their recommendations system over time.
-494030121285000A Work Breakdown Structure (WBS) up to three levels for the project -
AI Generated Art Exhibition
Resource and their abilities to contribute to the project.
In an AI-generated art exhibition project, these resources jointly play crucial roles, merging technical expertise, creative vision, expertise in business, and academic expertise to produce a captivating and complete experience for the audience.
Visual Artists and Curators: To establish the project'svision, direct the AI's creative process, and choose artworks that fit with the exhibition's theme, artists and curators work together. Their knowledge guarantees the authenticity of the art and the audience's deep involvement.
AI Specialists: AI experts contribute by creating and educating AI models, modifying algorithms for better artistic outcomes, and working with artists to improve the art that is generated. They make sure the AI's artistic output satisfies the project's objectives and standards.
Marketing and PR Professionals: Marketing and PR experts participate by developing engaging narratives around the idea of AI-generated art, running social media campaigns, connecting with the tech and art communities, and promoting exhibition attendance.
Visitor Interaction Facilitator: These members help invisitors'involvement with AI-generated works, walking through the process and giving them the chance to interact with the art first-hand.
Data Analysts: Analysing attendees' responses, preferences, and recommendations for future modifications, data analysts process visitor feedback.
Documentation Specialist: Documentation experts maintain records of the exhibition, comprising descriptions of the artwork, visitor comments, and lessons gained that can guide future projects.
Precedence Diagramming Method Diagram
Timeline and tasks are
Pre-event planning (34 days)
1.1 Identifying artists & collaborators.
1.2 Selecting the exhibition venue.
Curating Artwork (56 days)
2.1 Selecting featured artworks.
2.2 Providing feedback to creators.
2.3 Designing exhibition art flow.
Promoting and setting up the exhibition (42 days)
3.1 Preparing the venue.
3.2 Developing marketing and outreach strategies.
Executing the exhibition (14 days)
4.1 Scheduling each session.
4.2 Showcasing the featured artworks.
4.3 Engaging visitors with different activities
Post-event evaluating (14 days)
5.1 Analysing visitors' feedback.
5.2 Matching the success criteria.
5.3 Compiling event records
Activity Precedence Duration
1.1 - 34
1.2 - 34
2.1 1.1 56
2.2 2.1 56
2.3 2.1 56
3.1 1.2 42
3.2 2.3 42
4.1 2.2 14
4.2 4.1 14
4.3 4.1 14
5.1 4.2 14
5.2 5.1 14
5.3 5.2 14
Fig: Precedence Diagramming Method Diagram
Forward pass, Backward pass
Critical Path is 1.1>2.1>2.2>4.1>4.2>5.1>5.2>5.3 and 1.2>3.1Lag and Lead Time:
Lag time represents the delay between the finish of one task and the start of its successor.
Lead time is the amount of time a successor task can be advanced concerning its predecessor.
Contingencies:
Contingencies are important to manage uncertainties and risks in the project schedule. They can be introduced by adding buffer times to critical tasks or by allocating additional resources.
In this project, critical tasks include selecting 1.1>2.1>2.2>4.1>4.2>5.1>5.2>5.3 and 1.2>3.1. Contingency funds and time should be allocated to critical tasks to account for potential delays or issues. For example, allocating a 10% buffer to critical tasks can help mitigate risks.
Cost Estimation:
Cost estimation involves allocating the budget across various tasks based on resource requirements, materials, and other expenses.
The budget of AUD 175,000 should be distributed among the tasks according to their resource needs and cost estimates. Detailed cost estimates should be developed for each task.
A portion of the budget should be reserved as contingency funds to address unexpected expenses or scope changes.
Cost Estimation Example:
Task 1 (Pre-event planning): AUD 20,000
Task 2 (Curating Artwork):
2.1 (Selecting featured artworks): AUD 40,000
2.2 (Providing feedback to creators): AUD 15,000
2.3 (Designing exhibition art flow): AUD 10,000
Task 3 (Promoting and setting up the exhibition):
3.1 (Developing marketing and outreach strategies): AUD 25,000
Task 4 (Executing the exhibition):
4.1 (Scheduling each session): AUD 5,000
4.2 (Showcasing the featured artworks): AUD 30,000
4.3 (Engaging visitors with different activities): AUD 10,000
Task 5 (Post-event evaluating):
5.1 (Analysing visitors' feedback): AUD 5,000
5.2 (Matching the success criteria): AUD 5,000
5.3 (Compiling event records): AUD 5,000
Total Estimated Cost: AUD 175,000 (including a 10% contingency buffer)
Top 5 Risks in a Matrix by category and impact
Risk Category Likelihood (High/Low) Impact (High/Low) Risk Rating (High x High, High x Low, Low x High, Low x Low)
Risk 1: Funding Shortage Financial High High High x High = High
Risk 2: Artist Unavailability Human Resources High Low High x Low = Medium
Risk 3: Technical Issues with AI Art Generation Technical High High High x High = High
Risk 4: Marketing Campaign Not Effective Marketing High Low High x Low = Medium
Risk 5: Venue Availability Issues Logistics Low High Low x High = Low
Within the context of this risk assessment matrix:
Risk 1: One of the risks that projectmay face is a funding shortage, which falls under the category of financial risk. The probability and impact of the event are both assessed as high, leading to a high assessment of risk.
Risk 2, referred to as Artist Unavailability, falls under the classification of a human resources risk. The probability of occurrence is high, while the potential consequences are modest, leading to a medium assessment of risk.
Risk 3: Technical Issues Associated with AI Art Generation falls under the classification of a technical risk. The probability of occurrence is High, andthe potential consequences are considerable, leading to a high-risk assessment.
Risk 4: Marketing Campaign One potential risk that organisations may encounter is the implementation of a marketing campaign. The classification of "Not Effective" falls under the category of marketing risk. The probability of occurrence is high, while the potential consequences are modest, leading to a mediumrisk assessment.
Risk 5: Limited Availability of Venues Issues are classified as a logistical risk. The probability of occurrence is low, yet the potential consequences are considerable, leading to a low risk assessment.
The matrix shown above offers a graphical depiction of the most significant hazards associated with the project, considering their probability of occurrence and potential consequences. Items that are classified as high-risk, indicated by a "High" rating in terms of both likelihood and impact, should be given precedence in terms of attention and efforts towards risk reduction.
Risk Resolution
Risk 1: Insufficient Funding
Resolution: To mitigate the potential danger of insufficient finance, it is recommended that the project team take into consideration the following resolutions:
To enhance the financial resources, it is advisable to consider diversifying the financing sources by exploring alternative avenues such as securing sponsorships, obtaining grants, or establishing partnerships with organisations that are involved in the field of arts. This approach will serve to augment the existing budgetary allocation.
Budget Contingency: It is advisable to provide a specific amount of the budget as a contingency reserve, which serves the purpose of addressing unforeseen expenses or probable cost overruns.
Cost Reduction Strategies: Employing tactics to minimise expenses while maintaining the exhibition's quality, such as engaging in negotiations with vendors or seeking economically efficient alternatives for certain project components.
Continuous financial monitoring is essential to assess the ongoing financial status of the project and to compare the actual expenses with the predetermined budget. This will enable the rapid identification of any deviations in the budget and facilitate prompt remedial measures.
The 2nd risk that needs to be considered is the unavailability of artists.
Resolution: To address the potential issue of artist unavailability, it is advisable to examine the following resolutions:
Backup Artists: Establishing and managing a comprehensive roster of backup artists or collaborative partners capable of assuming the responsibilities if the initially chosen artists are unavailable due to unforeseen circumstances.
The objective is to establish a flexible exhibition timetable that can effectively handle any potential delays arising from the unavailability of artists. Implementing this strategy can effectively mitigate potential disruptions to the project timeframe.
Effective Communication: It is crucial to establish and maintain a culture of open and honest communication with artists and collaborators, ensuring that they are adequately informed about project requirements and deadlines well in advance.
The 3rd risk associated with AI art generation is to technical issues that may arise during the process.
Resolution: To effectively mitigate technological challenges associated with AI art generation, it is imperative to consider the following resolutions:
Comprehensive Testing: Prior to the exhibition, it is imperative to perform thorough testing of the AI art generation tools and software to discover and address any potential technical issues that may arise.
Technical Assistance: It is advisable to establish a professional connection with technical support or artificial intelligence (AI) specialists who possess the expertise to offer guidance and support in the event of encountering technical difficulties.
Contingency Planning: Formulate alternative strategies for situations in which the development of AI-generated art encounters failures. This could entail employing human artists as contingencies or utilising pre-existing artwork.
Risk 4: Ineffectiveness of Marketing Campaign
Resolution: To minimise the potential for an inefficient marketing effort, it is advisable to consider the following resolutions:
Market research should be conducted to gain a comprehensive understanding of the target population and their preferences. Customise the marketing campaign to effectively connect with the target demographic.
The implementation of a multi-channel marketing approach is recommended, encompassing several channels such as social media, email marketing, internet advertising, and traditional marketing techniques, to effectively engage a broader target audience.
Continuous Evaluation: The marketing campaign's impact may be continuously monitored and evaluated by utilising key performance indicators (KPIs) such as website traffic, social media interaction, and ticket sales. Modify the campaign as necessary in accordance with the outcomes obtained.
Risk 5: Challenges Related to Venue Availability
Resolution: To mitigate the potential challenges associated with venue availability, it is advisable to contemplate the following resolutions:
To mitigate the potential challenges of schedule conflicts or unavailability, it is advisable to make an early booking for the exhibition space.
Backup locations: This section aims to identify alternate locations that can be utilised if the primary venue becomes unavailable due to unforeseen circumstances.
Contractual Agreements: It is imperative to ensure that the contract for venue rental incorporates measures that account for unforeseen circumstances and penalties in the event of unavailability of the venue.
Regular communication with the venue management is essential to be informed about any possible concerns or alterations in availability.
The integration of these risk resolutions into the project's risk management plan and their subsequent communication to the project team and stakeholders are crucial. The use of a systematic monitoring and proactive risk management approach will significantly contribute to the achievement of a successful execution of the AI-generated Art Exhibition project.
RACI Matrix
The RACI matrix is an effective instrument for explaining and distributing the roles and responsibilities associated with a project. The acronym RACI represents -
Responsible (R): Those in charge of finishing the job.
Accountable (A): The person who is eventually liable for the success or failure of the task.
Consulted (C): People whose opinions are being sought, usually experts in the field.
Informed (I): People who are kept up to date on progress and can talk back and forth.
Here's a RACI matrix for the 100% Level 1 of the WBS (Work Breakdown Structure) for the AI-generated Art Exhibition project:
Task Project Manager Project Sponsor Curators Marketing Team Technical Support Artists and Collaborators Venue Management
Pre-event Planning R A C C C I I
Curating Artwork A C R I I C I
Promoting and Setting Up the Exhibition A C C R I I C
Executing the Exhibition R A C C C C I
Post-event Evaluating R A C C I I I
The roles and duties for the AI-generated Art Exhibition project are clearly laid out in this RACI matrix. This makes it easier for people to work together, make decisions, and complete the project successfully.
Communication method for each stakeholder
Artists and Collaborators:
Communication Method: Bi-weekly in-person progress reviews and email briefings with relevant artwork requirements and submission deadlines.
Example: Holding Bi-weekly in-person meetings to go over the exhibition's requirements and subject matter as well as sending out detailed email updates describing the precise specifications for artwork submission and the associated deadlines.
Marketing and Public Relations Team:
Communication Method: For real-time collaboration on marketing tactics and content generation, weekly video conferences and collaborative digital marketing platforms are utilised.
Example would be holding weekly video conferences to discuss and hone marketing campaign ideas and using a shared digital platform to work together right away on strategies for creating and disseminating promotional content.
Venue Management:
Communication Method: Biweekly site inspections, prearranged phone updates, and formal written reports explaining the space requirements and any necessary modifications.
For instance, making biweekly site visits to evaluate the exhibition space and any unique logistical demands, giving frequent phone updates on the changing space needs, and presenting formal written reports that specify the specific space requirements and required revisions.
Sponsors and Funding Partners:
Communication method: Personalised status reports and quarterly progress presentations that highlight the exhibition's statistical significance,and any relevant acknowledgements of their contributions.
Example: Giving presentations every quarterlyto show how the project is going, how it's affecting the art community, and what real results have been achieved; also, sending personalised progress reports that show which endeavours the sponsor's money supports and how they are being recognised for their contributions.
Technical Support Team:
Communication Method: Dedicated digital support channels (such as chat and ticketing systems) and regular project status updates describing any specific technical requirements or problems.
Example: Use a specialised digital support channel, for instance, to get swift help with technical issues, and provide regular project status reports that detail any specific technological requirements or difficulties encountered during project execution.
Volunteers and Event Staff:
Communication Method: Bi-weekly training sessions, digital newsletters, and updates on the event, along with clear instructions and appreciation for their participation.
Example: Holding biweekly training sessions to familiarise volunteers and event staff with their duties, tasks, and the overall event flow, and providing out digital newsletters that offer regular event updates, detailed instructions for each of their specific tasks, and expressions of gratitude for their selfless contributions.
Exhibition Visitors and Participants:
Communication Method: Intriguing posts on social media, event websites that onecan connect with, and clear signs at the venue that talkabout the show's schedule and highlighted artists.
Example: Posting interesting and interactive updates on different social media sites to get people excited and interested in going, keeping an event website that shows the schedule of the exhibition and the artists who will be there, and making sure that there are clear and helpful signs at the event to help visitors and participants find their way around.
ASSESSMENT
Criteria Ratings
Communications
RACI Matrix
HD
This criterion is linked to a Learning Outcome Communications
Communication method for each stakeholder with short sentence examples HD
Outcome Communications Presentation
Effectiveness, Craftsmanship
(Spelling and Grammar, Document presentation quality, layout presentation) HD
