right4950460STUDENT VERSION
right4950460STUDENT VERSION
020000STUDENT VERSION
right5970270BSBOPS503
00BSBOPS503
right6903720DEVELOP ADMINISTRATIVE SYSTEMS
00DEVELOP ADMINISTRATIVE SYSTEMS
right805163700-882650-867410004547235269831PROJECT PORTFOLIO
020000PROJECT PORTFOLIO
Contents
TOC o "1-3" h z t "RTO Works Heading 1,1" Section 1: System Planning PAGEREF _Toc52873460 h 5Section 2: Implementation Strategy PAGEREF _Toc52873461 h 9Section 3: Implementation activities PAGEREF _Toc52873462 h 12Section 4: Monitoring PAGEREF _Toc52873463 h 14
Student name: Assessor: Date: Business this assessment is based on: Documentation reviewed as preparation System Users Other stakeholders
Section 1: System PlanningAbout the business
Provide an overview of the business and its operations and details about whether this is a new business (or business unit / department) or it is a business with an existing system that needs to be replaced or upgraded.
Organisational requirements
Based on consultation with system users and other stakeholders, outline the requirements of the system including immediate needs and any future planning including how the system needs to be rolled out to current staff.
What type of system is needed?
What are the challenges the organisation faces and how can the new system help to address these?
Who will be using the system?
How will the system be rolled out?
What are the timeframes? System details
After you have completed research and obtained quotes, outline the system you want to introduce and how you will set it up.
Include:
An overview of how the system will work
Storage and service options from various providers
Upfront and monthly requirements / costs / obligations Supplier (or developer) preference
Which provider / developer / system have you decided on? Why do you prefer this option over the others?
Benefits and opportunities
Outline the benefits to the business of using the proposed new system.
What are the potential opportunities associated with this new system? Legislative and organisational requirements
Summarise the relevant legislative and organisational policies and procedures for administrative systems including data security.
This includes requirements around receiving quotes from developers and/or suppliers, number of quotes required and selection requirements for vendors. Budget
Outline the budget requirements and break down the cost of new system. Risks
Outline an overview of the risks for the project and how these might be managed to ensure a smooth implementation. 61859414351000 Attach: Quotes from suppliers
Administrative Systems Policies & Procedures
Section 2: Implementation StrategyIssues Comments Contingency plans
1 Insert into this section the current situation and issues which could affect the execution of the roll out Insert activities to take place if anticipated issues do occur
2 3 4 5
No. Objectives Measures of Performance
1 Insert into this section the objectives which you would like to achieve Insert into this section the measurements which will be used to assess whether the objectives have been successfully achieved
2 3 4
Strategy for Achieving Objectives
Strategies Step by Step Plan Due Date Name Completion notes
Break down each objective into clear and ordered steps which need to be taken to achieve the objective that you have set. Date by which each step should be completed. Person(s) responsible for completing each step. Section 3: Implementation activitiesProcedure development
Outline the process you took to develop this procedure. How does it integrate with and adhere to other administrative procedures within the business? Distribution
How did you distribute and communicate the new procedures to staff?
You need to attach evidence of this which may include email, memo or evidence of this happening at a meeting. Training development
Who did you train?
Outline the process and approach you took to developing this training including the instructional style and mediums used.
How did you ensure it aligns with your audiences learning preferences and the organisations requirements?
How does it ensure staff are supported? Future use
How can the training be adjusted to suit a wide array of participants including those with different learning needs or requirements? Provide examples. Monitoring
When running the training, how did you ensure full participation and staff buy in?
How did you monitor staff attitudes and engagement?
How did you monitor that the training was understood and well received?
How did you ensure your presentation style suited the audience and what changes did you make if it wasnt? Contingency management
What issue did you respond to and how did you manage this?
How did you ensure this had a minimal impact on the user? 61859414351000 Attach: Procedure you have developed
Evidence of distribution
Training session materials
Section 4: MonitoringAnalysis of user responses
Identify issues and trends in user responses. Include usage, security and output in your analysis. Solutions
Document solutions to issues and steps you will take to make modifications to the system.
Include modifications to procedures and training and attach evidence once you have updated these documents.
Communication strategy
How will modifications be notified to staff? Where will revised procedures be located and how will staff know to replace their current procedure with the new one? Training session
Outline the process and approach you took to modifying this training and why.
61859414351000 Attach: Modified procedure
Evidence of distribution and notification to staff
Revised training session materials
