Supervise site communication and administration processes for building and construction projects

You must answer all Knowledge Assessment Questions using your own words.However, you may refer to your Learner Guide and other relevant resources and learning materials to complete this assessment.

Some questions cover processes you would likely encounter in a workplace. Ideally, you should be able to answer these questions based on the processes that are currently in place in your workplace. However, if you do not currently have access to a workplace, then answer the questions based on processes that should be implemented in a typical workplace setting.

ThePractical Assessmentis made up of thePractical AssignmentandWorkplace Assessment.This assessment tests your practical skills with respect to the requirements of the unit of competency relevant in this workbook.

The Practical Assessment requires you to complete and submit workplace documents and other documentation relevant to the unit of competency.

The evidence you submit must be your own work except where due reference is made and where you are required to submit supplementary workplace documents such as policies and procedures.

When completing the assessments included in this workbook:

Read the instructions provided in each task carefully before attempting to complete the task. The instructions will guide you on how to answer the question or complete the task satisfactorily.
Follow the steps provided in each
- If the question instructs you to describe, provide a description as your response. If the question instructs you to list, provide a list as your response.
- Where there is a number of required responses, provide the required number of responses. For example, if you are asked to list three responses, provide three responses.
Ensure that all your submissions for this assessment indicate your first and last name and that these submissions have been named according to the file naming convention prescribed in each task.

Competency-Based Assessments

Definition of Competency

Assessment in this context can be defined as the fair, valid, reliable, and flexible gathering and recording of evidence to support the judgement on whether competency has been achieved. Skills and knowledge (developed in a structured learning situation, at work, or in some other context) are assessed against national standards of competence required by industry, rather than compared with the skills and knowledge of other candidates.

The features of a competency-based assessment system are:

It is focused on what candidates can do and whether it meets the criteria specified by the industry as competency standards.
Assessment should mirror the environment the candidate will encounter in the
Assessment criteria should be clearly stated to the candidate at the beginning of the learning process.
Assessment should be That is, it aims to assess as many elements and/or units of competency as is feasible at one time.
In competency assessment, a candidate receives one of only two outcomes competent or not yet competent.
The basis of assessment is in applying knowledge for some In a competency system, knowledge for the sake of knowledge is seen to be ineffectual unless it assists a person in performing a task to the level required in the workplace.
The emphasis in assessment is on assessable outcomes that are clearly stated for the trainer and candidate. Assessable outcomes are tied to the relevant industry competency standards where these Where such competencies do not exist, the outcomes are based upon those identified in a training needs analysis.

Assessing Nationally-Recognised Training

Developing and conducting assessment, in an Australian Vocational Education and Training (VET) context, is founded on the Principles of Assessment and the Rules of Evidence:

Principles of Assessment

Assessment must be valid
- Assessment must include the full range of skills and knowledge needed to demonstrate competency.
- Assessment must include the combination of knowledge and skills with their practical application.
- Assessment, where possible, must include judgements based on evidence drawn from a number of occasions and across a number of contexts.
Assessment must be reliable
- Assessment must be reliable and must be regularly reviewed to ensure that assessors are making decisions in a consistent manner.
- Assessors must be trained in national competency standards for assessors to ensure reliability.
Assessment must be flexible
- Assessment, where possible, must cover both the on- and off-the-job components of training within a course.
- Assessment must provide for the recognition of knowledge, skills, and attitudes regardless of how they have been acquired.
- Assessment must be made accessible to candidates through a variety of delivery modes, so they can proceed through modularised training packages to gain competencies.
- Assessment must be mutually developed and agreed upon between assessor and the assessed.
- Assessment must be able to be Appropriate mechanisms must be made for reassessment as a result of challenge.
Assessment must be fair
- Assessment process must consider the individual needs of the
- Assessment must provide for reasonable adjustments, where appropriate, to consider the individual candidates needs.

Rules of Evidence

When collecting evidence, certain rules apply to that evidence. All evidence must be valid, sufficient, authentic, and current:

Valid

Evidence gathered should meet the requirements of the unit of competency. This evidence should match, or at least reflect, the type of performance that is to be assessed, whether it covers knowledge, skills, or attitudes.

Sufficient

This rule relates to the amount of evidence gathered. Enough evidence must be gathered to satisfy the requirements that the candidate be competent in all aspects of the unit of competency.

Authentic

When evidence is gathered, the assessor must be satisfied that evidence is the candidates own work.

Current

This relates to the recency of the evidence and whether the evidence relates to current abilities.

Dimensions of Competency

The national concept of competency includes all aspects of work performance and not only narrow task skills. The four dimensions of competency are:

Task skills
Task management skills
Contingency management skills
Job or role environment skills

Reasonable Adjustment

Reasonable adjustment in VET is the term applied to modifying the learning environment or making changes to the training delivered to assist a candidate with a disability. A reasonable adjustment can be as simple as changing classrooms to be closer to amenities or installing a particular type of software on a computer for a person with vision impairment.

Why make a reasonable adjustment?

We make reasonable adjustments in VET to make sure that candidates with a disability have:

The same learning opportunities as candidates without a disability, and
The same opportunity to perform and complete assessments as those without a

Reasonable adjustment applied to participation in teaching, learning, and assessment activities can include:

Customising resources and assessment activities within the training package or accredited course
Modifying the presentation medium
Learner support
Use of assistive/adaptive technologies
Making information accessible both before enrolment and during the course
Monitoring the adjustments to ensure candidate needs continue to be met

Assistive/Adaptive Technologies

Assistive/Adaptive technology means software or hardware that has been specifically designed to assist people with disabilities in carrying out daily activities (World Wide Web Consortium - W3C). It includes screen readers, magnifiers, voice recognition software, alternative keyboards, devices for grasping, visual alert systems, digital note-takers.

(Adapted Reasonable Adjustment in teaching, learning and assessment for learners with a disability -

November 2010 - Prepared by - Queensland VET Development Centre)

IMPORTANT:

Reasonable adjustment made for collecting candidate assessment evidence must not impact on the standard expected by the workplace, as expressed by the relevant unit(s) of competency. For example, if the assessment were gathering evidence of the candidates competency in writing, allowing the candidate to complete the assessment verbally would not be a valid assessment method. The method of assessment used by any reasonable adjustment must still meet the competency requirements.

The Unit of Competency

The units of competency specify the standards of performance required in the workplace. This assessment addresses the following unit of competency:

CPCCBC4008 - Supervise site communication and administration processes for building and construction projects (Release 3)

Supervise the administration of quality control
Supervise the administration of
Supervise the use of site communications and record-keeping
Conduct onsite project monitoring and inspection of work quality
Complete project administration

The Context of Assessment

To complete the assessments in this workbook, students need to have access to their learning materials and the Internet. The Knowledge Assessment may be completed wholly at the candidates home or chosen place of study. The Practical Assessment must be completed in a workplace or a simulated environment.

Assessment Methods

This workbook uses the following assessment method/s:

Knowledge Assessment

A set of general and workplace questions testing the candidates general knowledge

and understanding of the general theory behind the unit.

Practical Assignment

A series of written practical tests assessing the candidates practical knowledge and

understanding of the unit of competency.

Workplace Assessment

A set of tasks or activities completed according to set instructions and guidelines to meet the requirements of the relevant unit. These tasks and activities require you to have access to a workplace or a similar environment.

Resources Required for Assessment

The Training Organisation to provide/organise candidate with access to:

Assessor to supervise and observe candidate as they complete assessments, where
Workplace, or a similar environment, where the candidate can complete the assessments, and that will allow them access to:
- Building and construction project
- Access to:
  - Personnel working on the building and construction project, g. quality control personnel, workers, safety personnel, workplace and site supervisors
  - Clients for the building and construction project
  - Local authorities relevant to the building and construction project
- Organisational policies and procedures, including:
  - Policies and procedure for ensuring that onsite work performance complies with industry requirements
  - Policies and procedures for developing inspection schedules and checklists to be used for the inspections at different stages of the construction

Policies and procedures for authorising payments of materials and contractor invoices
Policies and procedures for authorising variations to the contract
Policies and procedures for processing insurance claims
Policies and procedures for project communications and record- keeping systems
Policies and procedures relevant to maintaining logs and site diaries, and recording information and key events
Policies and procedures for conducting project monitoring and inspection
Policies and procedures for developing rectification plans
Policies and procedures for notifying clients about rectification work
Policies and procedures for internal and external communication on the project
Policies and procedures for communicating with relevant local authorities
Policies and procedures for project hand over

Documentation templates, including:
- Templates for developing and documenting quality processes
- Templates for inspection schedules and checklists
- Templates for meeting minutes
- Templates for developing communications and record-keeping plans
- Templates for site diaries
- Templates for rectification plans
- Templates for recording client feedback or responses
Workplace documents and information, including:
- Project quality control compliance and standards
- Industry regulatory framework
- Building codes, standards, state/territory/local requirements
- Project scope statement
- Project contracts

Inspection schedules and checklists
Project administration requirements
Project plans and specifications
Invoices for materials and contractors
Contractor allowances
Back charges
Insurance documents, g. insurance policies in place, etc.
Onsite communications and key events
Certifier inspections
Progress sheets
WHS resources, g. PPE, high-visibility vests, goggles, etc.
WHS information, g. emergency response plans and procedures, first aid kit information, workers WHS training records, WHS consultation and participation records, etc.
Business and safety equipment and materials to supervise administration processes for a building and construction project onsite
Relevant jurisdictional safety legislation and regulations
Building and construction codes and standards
Apps, systems, tools, and devices for communication
Equipment and programs to develop documentation

The candidate will need access to:

Computer with Internet, email access, and a working web browser
Installed software: MS Word, Adobe Acrobat Reade

Assessment Workbook Cover Sheet

To the candidate:Print this cover sheet and complete it by filling in all the required information and signing in the space provided. Your signature must be handwritten. Scan the completed cover sheet and submit it along with your evidence submissions. Use the filename:CPCCBC4008 Cover Sheet

Workbook	CPCCBC4008
Title	Supervise site communication and administration processes for building and construction projects (Release 3)
First and Last Name
Phone
Email

Please read the Candidate Declaration below and if you agree to the terms of the declaration, sign and indicate the date in the spaces provided.

By submitting this work, I declare that:

I have been advised of the assessment requirements, have been made aware of my rights and responsibilities as an assessment candidate, and choose to be assessed at this time.

I am aware that there is a limit to the number of submissions that I can make for each assessment, and I am submitting all documents required to complete this Assessment Workbook.

I have organised and named the files I am submitting according to the instructions provided. I am aware that my assessor will not assess work that cannot be identified and may request the work be resubmitted according to the correct process.

This work is my own and contains no material written by another person except where due reference is made. I am aware that a false declaration may lead to the withdrawal of qualification or statement of attainment.

I am aware that there is a policy of checking the validity of qualifications that I submit as evidence as well as the qualifications/evidence of parties who verify my performance or observable skills. I give my consent to contact these parties for verification purposes.

Name:

Signature:

Date signed:

Knowledge Assessment

1. Identify four features of the Australian Building Industry Contracts (ABIC).

ii.

iii.

iv.

2. Listed below are Australian Building Industry Contracts (ABIC). Briefly describe each.

ABIC	Description
i. ABIC MW 2018 Major Works	Include in your response below the eight contract mechanisms this type of contract provides.
ii. ABIC BW 2018 C Basic Works Commercial
iii. ABIC CP-2014 C Commercial Cost Plus

ABIC

Description

iv. ABIC EW-1 2003

Early Works

3. Listed below are two processes in construction. Outline the methodology for each process provided.

Process	Methodology
i. Excavation and Foundations
ii. Framing

4. Identify three instances where you would be required to communicate with regulatory authorities in relation to your organisations quality management systems.

ii.

iii.

5. Review the scenario below:

The subcontractor (first-tier subcontractor) you hired for this project is carrying on a business that is primarily in the building and construction industry.

He hires another subcontractor (second-tier subcontractor) to assist with their current workload.

Answer the following questions.

i. What subcontractor payments are you required to report to the Australian Taxation Office (ATO)?

ii. Will the first-tier subcontractor also be required to report to the Australian Taxation Office (ATO)? Tick YES or NO.

o YES o NO

If you answered YES, what payments do they need to report to ATO?

3. Listed below are two processes in construction. Outline the methodology for each process provided.

Process	Methodology
i. Excavation and Foundations
ii. Framing

4. Identify three instances where you would be required to communicate with regulatory authorities in relation to your organisations quality management systems.

ii.

iii.

5. Review the scenario below:

The subcontractor (first-tier subcontractor) you hired for this project is carrying on a business that is primarily in the building and construction industry.

He hires another subcontractor (second-tier subcontractor) to assist with their current workload.

Answer the following questions.

i. What subcontractor payments are you required to report to the Australian Taxation Office (ATO)?

ii. Will the first-tier subcontractor also be required to report to the Australian Taxation Office (ATO)? Tick YES or NO.

o YES o NO

If you answered YES, what payments do they need to report to ATO?

8. List four quality and performance construction standards the building or structure should meet when obtaining completion certificates.

ii.

iii.

iv.

9. Identify five quality certification that may be required of a building and construction project.

ii.

iii.

iv.

10. Answer the following questions about the issuance of certificates certificating the project complies with certified engineering documentation.

i. Who are qualified to conduct inspection and assessment of civil and structural?

ii. When are they required to conduct site visits and inspection?

iii. List five examples of certificate of inspection/assessment they can issue as documentation that the project complies with relevant standards and codes.

11. Briefly explain how the following types of on-site communication can be used in supervising building and construction projects.

On-site communication	Application
i. Emails
ii. Face-to-face verbal communication
iii. Telephone contacts

On-site communication	Application
iv. Site diaries
v. Written reports
vi. Memoranda

Practical Assessment

Candidate Instructions

The Practical Assessment is a set of tasks that must be completed in a workplace, or in an environment with conditions similar to that of a real workplace.

This assessment will help you demonstrate skill requirements relevant to supervising site communication and administration processes for building and construction projects.

The Practical Assessment includes the following:

Practical Assignment

A series of written practical tests assessing the candidates practical knowledge and

understanding of the unit of competency.

Workplace Assessment

Preliminary Assessment Information

The tasks in this practical assessment must be completed in a workplace (or a similar environment) and in the context of a building and construction project which you are currently a part of.

E.g. You are a builder, a site manager in training, foreperson, or an apprentice in this project, etc.

Please approach your Training Provider for further assistance on accessing the resources required for this assessment.

Before starting the practical assessment, record the following information for your

assessors reference.

When completing the tasks in this practical assessment ensure that your responses and performance must align with the information you have provided below.

For example (but not limited to):

If the task asks you to refer to building and construction legislation and regulatory requirements, refer to the requirements that apply to the state/territory where your nominated building and construction project is undertaken.
If the task requires you to follow organisational policies and procedures, refer to the policies and procedures in your nominated organisation/workplace.

Work role/title
Organisation/workplace
Building and construction project
Project overview
Building classification
Project site address
State/territory where this project is being undertaken

Practical Assignment

Overview

The goal of this assessment is to assess your practical knowledge of:

Your organisations procedures for work health and safety.

Organisational quality management systems

This assessment is divided into four tasks:

Part A. Workplace Procedures and Work Health and Safety (WHS)

1. Task 1 WHS hierarchy of control.

2. Task 2 WHS duty of care.

3. Task 3 - WHS Risk Assessment

Part B. Organisational Quality Management Systems

1. Task 1 Organisational quality management systems: finalising project contractual agreements

You are required to:

Access and review your organisations procedures for work, health and safety and

answer the questions below.

Access and review your organisations quality management systems and answer the

questions below.

Review the instructions in each task included in this Practical Assignment.

Record your responses as required in the instructions for each task.

Resources required for assessment

Safety policies and procedures relevant to:

o Hierarchy of control

o Duty of care

o Risk assessment

Quality management systems, specifically:

o finalising project contractual agreements

Contact your Assessor/Training Provider to get some assistance in accessing the resources required for assessment listed here.

Workplace Procedures and Work Health and Safety (WHS)

Instructions:Access and review your organisations procedures for work, health and safety

and answer the questions below.

2. Identify who the duty holders are in your organisation and explain their duty of care.

Duty holder	Duty of care

B. Organisational Quality Management Systems

Instructions:Access and review your organisations quality management systems and answer the question below.

1. List all the quality management activities that your organisation conducts as part of finalising contractual agreements, and briefly explain what each activity is.

Activity	Explanation
i.
ii.

iii.

Workplace Assessment

Overview

The goal of this assessment is to assess your practical knowledge and skills in:

Supervising the administration of quality control compliance

Supervising the administration of projects

Supervising the use of site communications and record-keeping systems

Conducting onsite project monitoring and inspection of work quality

Completing project administration processes

The workplace assessment is divided into 19 tasks:

Task 1 Develop Processes for Onsite Work

Task 2 Access and Develop Schedules and Checklists for Site Inspections

Task 3 Communicate Organisational Processes and Industry Requirements to Relevant Personnel

Task 4 Identify Project Administration Requirements

Task 5 Supervise the Administration of Projects

o Task 5.1 Authorise Payments of Materials and Contractor Invoices

o Task 5.2 Authorise Variations to Contracts

o Task 5.3 Process Insurance Claims

Task 6 Develop a Plan for Site Communications and Record-Keeping

Task 7 Maintain Daily Communications Diary and Key Events

Task 8 Maintain Log of Certifier Inspections, Union, and Legislative Matters

Task 9 Conduct Onsite Project Monitoring and Inspection of Quality of Work

Task 10 Develop Monitoring Systems

Task 11 Develop a Rectification Plan

Task 12 Notify the Client of Rectification

Task 13 Instigate Procedures for Client Acceptance/Approval

Task 14 Confirm Contract Requirements are Fulfilled

o Task 14.1 Confirm with Personnel

o Task 14.2 Confirm with Client

Task 15 Coordinate with Local Authority to Conduct Completion Inspection

Task 16 Prepare for Hand Over

IMPORTANT: These tasks must be done in the context of a building and construction project, either:

Class 1 to a maximum of two storeys, or

Class 2 to 9, Type C building

Each task comes with a set of instructions. You are to follow and perform these instructions while being observed by the assessor and submit any required documentation.

Before starting this assessment, your assessor will also discuss with you these tasks as well as instructions and guidance for satisfactorily completing them. They will also organise the resources required for this assessment (listed below).

You are required to:

Complete the tasks within the time allowed, as scheduled in-class roll.

Review the instructions in each task.

Supervise the administration of quality control compliance.

Supervise the administration of projects.

Supervise the use of site communications and record-keeping systems.

Conduct onsite project monitoring and inspection of work quality.

Complete project administration processes.

Perform the workplace task according to the instructions provided.

Complete and submit any required documentation.

Resources required for assessment:

To complete this assessment, you will need access to the following:

A workplace or a similar environment that will allow you access to:

o Building and construction project

o Access to:

Personnel working on the building and construction project, e.g. quality control personnel, workers, safety personnel, workplace and site supervisors

Clients for the building and construction project

Local authorities relevant to the building and construction project

o Organisational policies and procedures, including:

Policies and procedure for ensuring that onsite work performance complies with industry requirements

Policies and procedures for developing inspection schedules and checklists to be used for the inspections at different stages of the construction

Policies and procedures for authorising payments of materials and contractor invoices

Policies and procedures for authorising variations to the contract

Policies and procedures for processing insurance claims

Policies and procedures for project communications and record- keeping systems

Policies and procedures relevant to maintaining logs and site diaries, and recording information and key events

Policies and procedures for conducting project monitoring and inspection

Policies and procedures for developing rectification plans

Policies and procedures for notifying clients about rectification work

Policies and procedures for internal and external communication on the project

Policies and procedures for communicating with relevant local authorities

Policies and procedures for project hand over

o Documentation templates, including:

Templates for developing and documenting quality processes

Templates for inspection schedules and checklists

Templates for meeting minutes

Templates for developing communications and record-keeping plans

Templates for site diaries

Templates for rectification plans

Templates for recording client feedback or responses

o Workplace documents and information, including:

Project quality control compliance and standards

Industry regulatory framework

Building codes, standards, state/territory/local requirements

Project scope statement

Project contracts

Inspection schedules and checklists

Project administration requirements

Project plans and specifications

Invoices for materials and contractors

Contractor allowances

Back charges

Insurance documents, e.g. insurance policies in place, etc.

Onsite communications and key events

Certifier inspections

Progress sheets

WHS resources, e.g. PPE, high-visibility vests, goggles, etc.

WHS information, e.g. emergency response plans and procedures, first aid kit information, workers WHS training records, WHS consultation and participation records, etc.

o Business and safety equipment and materials to supervise administration processes for a building and construction project onsite

Relevant jurisdictional safety legislation and regulations

Building and construction codes and standards

Apps, systems, tools, and devices for communication

Equipment and programs to develop documentation

Task 1 Develop Processes for Onsite Work

Develop at least two processes for ensuring onsite work performance comply with industry requirements, including industry regulatory frameworks, jurisdictional requirements, and quality control standards and requirements.

Use your organisations template for developing and documenting these processes. Submit them to your workplace supervisor for review and have them complete and sign a copy of theThird-Party Report Formprovided along with this workbook.

You may refer to other project documents such as building codes, standards, state/territory/local requirements, project scope statement, project contracts, quality policies and procedures, etc.

You will be assessed on:

Practical knowledge of processes for onsite work performance, industry regulatory frameworks, jurisdictional requirements, and quality control standards and
Practical skills relevant to developing processes for onsite work, industry regulatory frameworks, jurisdictional requirements, and quality control standards and

Before starting this task, review theWorkplace Assessment Task 1 Assessors Checklistprovided along with this workbook. This form lists the criteria the processes you develop must address to complete this task satisfactorily.

Your assessor will also:

Organise workplace resources required for you to complete this
Discuss with you the requirements listed in the Assessors Checklist prior to the

assessment.

Address your queries and concerns regarding this

Task 2 Access and Develop Schedules and Checklists for Site Inspections

Consolidate schedules and checklists for the site inspections to be conducted at various stages of the construction project in one folder for submission to your assessor.

This folder must include:

At least two checklists developed by

These two checklists must be for at least two trades for a section of a building.

At least two schedules developed by

The rest may already be available in and be obtained from your workplace.

Use theInspection Schedules and Checklist Registerto list all the inspection schedules and checklists you will consolidate in your folder.

Submit your register and consolidated folder to your supervisor. Have them review these. Your supervisor will be required to complete and sign some fields in your Inspection Schedules and Checklist Register.

You will be assessed on:

Practical knowledge of inspection schedules and
Practical skills relevant to developing schedules and

Before starting this task, review theWorkplace Assessment Task 2 Assessors Checklistprovided along with this workbook. This form lists the criteria your submissions must address to complete this task satisfactorily.

Your assessor will also:

Organise workplace resources required for you to complete this
Discuss with you the requirements listed in the Assessors Checklist prior to the

assessment.

Address your queries and concerns regarding this task. After completing this task, submit the following to your assessor:
Inspection Schedules and Checklist Register

Task 3 Communicate Organisational Processes and Industry Requirements to Relevant Personnel

While being observed by your assessor, meet with relevant personnel, and communicate to them the following:

Quality control processes for the project, including the processes you developed in Task 1.
Relevant industry requirements industry regulatory frameworks, jurisdictional requirements, and quality control standards and requirements (as you identified in Task 1).

Relevant personnel you meet for this task may include safety personnel, site supervisors, leading hand/foreman, workers, quality control personnel, etc.

Document the minutes of your meeting. You may use your organisations template for documenting meeting minutes, or you may use theGeneric Meeting Minutestemplate provided along with this workbook.

You will be assessed on:

Practical knowledge of organisational quality control processes and industry
Practical skills relevant to communicating organisational processes and industry requirements pertaining to industry regulatory frameworks, jurisdictional requirements, and quality control standards and requirements to relevant personnel in the project.

Before starting this task, review theWorkplace Assessment Task 3 Observation Formprovided along with this workbook. This form lists all the practical skills you need to demonstrate while completing this task.

Your assessor will also:

Provide you with policies and procedures for communicating organisational quality control processes and industry requirements with relevant personnel.
Organise workplace resources required for you to complete this

Task 4 Identify Project Administration Requirements

Determine requirements for project administration and document them in theProject Administration Requirements Report.The template for this report is provided along with this workbook.

Project administration requirements you identify must relate to:

authorisation of payments
variations to contracts, and
processing insurance claims for site loss or

Refer to project documents such as project contracts and agreements, organisational policies, and procedures, etc., to help you complete this task.

Submit your report to your supervisor and have them review and sign your report. You will be assessed on:

Practical knowledge of requirements for project

Before starting this task, review theWorkplace Assessment Task 4 Assessors Checklistprovided along with this workbook. This form lists the criteria the processes you develop must address to complete this task satisfactorily.

Your assessor will also:

Organise workplace resources required for you to complete this
Discuss with you the requirements listed in the Assessors Checklist prior to the

assessment.

Address your queries and concerns regarding this task. After completing this task, submit the following to your assessor:
Project Administration Requirements Report
Copies of project documents you used as reference to complete this task.

Task 5 Supervise the Administration of Projects

Task 5.1 Authorise Payments of Materials and Contractor Invoices

While being observed by your assessor and supervised by your workplace supervisor, authorise payments for materials and contractor invoices while drawing against contractor allowances and back-charges.

Secure copies of your authorisation for these payments as you will be required to submit them as part of this assessment.

You will be assessed on:

Practical knowledge of project administration requirements for authorising
Practical skills relevant to authorising payments of materials and contractor

Before starting this task, review theWorkplace Assessment Task 5.1 Observation Formprovided along with this workbook. This form lists all the practical skills you need to demonstrate while completing this task.

Your assessor will also:

Provide you with policies and procedures for authorising payments of materials and contractor invoices, for your reference; and discuss these documents with you.
Organise workplace resources required for you to complete this
Discuss with you the practical skills listed in the Observation Form prior to the
Address your queries and concerns regarding this task. After completing this task, submit the following to your assessor:
Copy of your authorisation of payment for
Copy of your authorisation of payment for contractor

Task 5.2 Authorise Variations to Contracts

While being observed by your assessor and supervised by your workplace supervisor, authorise variations/changes to contracts and take the necessary corrective actions required.

You will be assessed on:

Practical knowledge of project administration requirements for authorising variations/changes to the contracts and the required corrective actions.
Practical skills relevant to authorising variations/changes to the contracts and taking corrective actions.

Before starting this task, review theWorkplace Assessment Task 5.2 Observation Formprovided along with this workbook. This form lists all the practical skills you need to demonstrate while completing this task.

Your assessor will also:

Provide you with policies and procedures for authorising variations/changes to contracts, for your reference; and discuss these documents with you.
Organise workplace resources required for you to complete this
Discuss with you the practical skills listed in the Observation Form prior to the
Address your queries and concerns regarding this

Task 5.3 Process Insurance Claims

Task 6 Develop a Plan for Site Communications and Record-Keeping

Develop a plan for site communications and record keeping. This plan must cover:

systems for maintaining effective communication between onsite and offsite staff, contractors, and suppliers.
Systems for gathering onsite information from communications between onsite and offsite staff, contractors, and suppliers.
Project recording systems to capture relevant project

Use your organisations template for developing plans.

While being observed by your assessor and supervised by your supervisor, implement the plan you developed.

You will be assessed on:

Practical knowledge relevant to planning site communications and record-keeping
Practical skills relevant to implementing site communications and record-keeping

Before starting this task, review the following forms:

Workplace Assessment Task 6 Assessors Checklist

This form lists the criteria your plans must address to complete this task satisfactorily.

Workplace Assessment Task 6 Observation Form

This form lists practical skills you must demonstrate while implementing your plans.

Your assessor will also:

Provide you with a copy of policies and procedures relevant to project communications and record-keeping systems.
Organise workplace resources required for you to complete this

Task 7 Maintain Daily Communications Diary and Key Events

Maintain a daily communications diary and key events and consolidate them in one folder for submission to your assessor. Your folder submission must cover at least five dates.

Use your organisations site diary template, or you may use theGenericSiteDiaryTemplate

provided along with this workbook. You will be assessed on:

Practical knowledge relevant to maintaining daily communications diary and key
Practical skills relevant to maintaining daily communications diary and key

Before starting this task, review theWorkplace Assessment Task 7 Assessors Checklistprovided along with this workbook. This form lists the criteria your submissions must address to complete this task satisfactorily.

Your assessor will also:

Provide you with policies and procedures for maintaining site diaries and key events, for your reference; and discuss these documents with you.
Organise workplace resources required for you to complete this
Discuss with you the requirements listed in the Assessors Checklist prior to the

assessment.

Address your queries and concerns regarding this

After completing this task, submit the folder containing the daily communications diary and key events to your assessor.

Task 8 Maintain Log of Certifier Inspections, Union, and Legislative Matters

Maintain a log of certifier inspections, union meetings, and other correspondences regarding legislative matters.

Log of information regarding legislative matters may include tracking of permits, WHS meetings that are mandated by law, BCA compliance and certifications, applications for occupancy, payments of certification fees, the fulfilment of contractual obligations, dispute resolution and local council coordination.

Use your organisations template for logging this information. You will be assessed on:

Practical knowledge of certifier inspections, union meetings, and legislative matters.
Practical skills relevant to recording information relevant to certifier inspections, union meetings, and legislative matters.

Before starting this task, review theWorkplace Assessment Task 8 Assessors Checklistprovided along with this workbook. This form lists the criteria your submissions must address to complete this task satisfactorily.

Your assessor will also:

Provide you with policies and procedures for maintaining logs and recording information, and discuss these documents with you.
Organise workplace resources required for you to complete this
Discuss with you the requirements listed in the Assessors Checklist prior to the

assessment.

Address your queries and concerns regarding this

After completing this task, submit a copy of your log to your assessor.

Task 9 Conduct Onsite Project Monitoring and Inspection of Quality of Work

While being observed by your assessor and supervised by your workplace supervisor, conduct an onsite project monitoring and inspection to evaluate the safety, project progress, and work quality.

Secure copies of documentation from your project monitoring and inspection as you will be required to submit these as part of your completion of this assessment task.

Documentation you submit must include (at a minimum):

Construction site safety checklists you

You may use your organisations existing site safety inspection checklists or you may

use theGeneric WHS Requirements Checklistprovided along with this workbook.

Project schedule upon which you used as reference to monitor project
Checklists you used to record your project progress
Checklists you used to record your quality

When you are done with your monitoring and inspection, notify relevant personnel about your findings.

You will be assessed on:

Practical knowledge of relevant requirements and procedures for conducting onsite
Practical knowledge of project schedules and inspection
Practical knowledge of project quality control standards and
Practical skills relevant to conducting an on-site visit to evaluate the safety, project progress, and work quality.

Before starting this task, review theWorkplace Assessment Task 9 Observation Formprovided along with this workbook. This form lists all the practical skills you need to demonstrate while completing this task.

Your assessor will also:

Provide you with policies and procedures for conducting project monitoring and inspection, for your reference; and discuss these documents with you.
Organise workplace resources required for you to complete this
Discuss with you the practical skills listed in the Observation Form prior to the
Address your queries and concerns regarding this

Task 10 Develop Monitoring Systems

to develop monitoring systems for rectified work, while being observed by the assessor.

You will be assessed on:

Practical knowledge of monitoring systems for rectified work
Practical skills in developing monitoring systems for rectified work

Before starting this task, Work with relevant personnel on the building and construction project you are undertaking review theWorkplace Assessment Task 10 Observation Formprovided along with this workbook. This form lists all the practical skills you need to demonstrate while completing this task.

Your assessor will also:

Provide you with a copy of policies and procedures relevant to monitoring rectified work to ensure compliance and discuss these policies and procedures with you.
Organise workplace resources required for you to complete this
Discuss with you the requirements listed in the Observation Form prior to the
Address your queries and concerns regarding this task. After completing this task, submit the following to your assessor:
Copies of organisational documents relevant to quality control requirements, e.g. policies and procedures, inspection checklists, etc.
Copies of building standards relevant to the building and construction project
Copies of documentation containing information relevant to client satisfaction, g. communication with client where they described their desired outcomes, project contract, etc.

Task 11 Develop a Rectification Plan

Develop a rectification plan:

Recording the defects identified during the project monitoring and inspection in Task 9
Recording work defects identified by external parties
Including an inspection checklist outlining the criteria for checking and confirming whether the defects and issues identified are rectified

Use your organisations template for developing rectification plans, or you may use the

Generic Rectification Plantemplate provided along with this workbook. You will be assessed on:

Practical knowledge of rectification plans, systems for monitoring rectified work, and liabilities if remedial actions are not completed.
Practical skills relevant to developing rectification plans and inspection checklists to be used for inspecting rectifications.

Before starting this task, review theWorkplace Assessment Task 11 Assessors Checklistprovided along with this workbook. This form lists the criteria your submissions must address to complete this task satisfactorily.

Your assessor will also:

Provide you with policies and procedures relevant to developing rectification plans and discuss these policies and procedures with you.
Organise workplace resources required for you to complete this
Discuss with you the requirements listed in the Assessors Checklist prior to the

assessment.

Address your queries and concerns regarding this task. After completing this task, submit the following to your assessor:
Rectification Plan (with the Inspection Checklist you developed)
Copies of project documents you accessed and reviewed to complete this task, g. building codes, standards, state/territory/local requirements, project scope statement, project contracts, quality policies and procedures, etc.
Copies of communication with external parties where the external parties notified

the candidates organisation of work defects on the project

Task 12 Notify the Client of Rectification

Send a formal notification to the client of the rectification work completed and record the

clients response, while being observed by the assessor.

Use your organisations template for recording client feedback or responses, or you may

use theGeneric Feedback Formtemplate provided along with this workbook. You will be assessed on:

Practical knowledge of communicating with
Practical skills relevant to notifying the client of rectification work completed and recording their responses.

Before starting this task, review the following templates provided along with this workbook:

Workplace Assessment Task 12 Assessors Checklist

This form lists the criteria your submissions must address to complete this task satisfactorily.

Workplace Assessment Task 12 Observation Form

This form lists all the practical skills you need to demonstrate while completing this task.

Your assessor will also:

Provide you with policies and procedures relevant to notifying clients about rectification work and discuss these documents with you.
Organise workplace resources required for you to complete this
Discuss with you the practical skills listed in the Assessors Checklist prior to the

assessment.

Address your queries and concerns regarding this task. After completing this task, submit the following to your assessor:
Proof of communication with client, e.g. copies of email correspondence, meeting minutes, communication logs, etc.
Copy of rectification report discussed with the client
Copy of the recorded client feedback or response to the rectification report discussed

Task 13 Instigate Procedures for Client Acceptance/Approval

Meet with relevant personnel on the building and construction project to discuss additional rectifications needed to obtain client acceptance and approval, while being observed by the assessor.

You will be assessed on:

Practical knowledge of rectification work needed on the
Practical skills in communicating with relevant personnel regarding rectification work needed on the project.

Document the minutes of your meeting with relevant personnel. You may use your organisations template for documenting meeting minutes, or you may use theGeneric Meeting Minutestemplate provided along with this workbook.

Before starting this task, review theWorkplace Assessment Task 13 Observation Formprovided along with this workbook. This form lists all the practical skills you need to demonstrate while completing this task.

Your assessor will also:

Provide you with a copy of policies and procedures relevant to internal communication on the project and discuss these policies and procedures with you.
Organise workplace resources required for you to complete this
Discuss with you the requirements listed in the Observation Form prior to the
Address your queries and concerns regarding this

After completing this task, submit a copy of the minutes from your meeting to your assessor.

Task 14 Confirm Contract Requirements are Fulfilled

Task 14.1 Confirm with Personnel

While being observed by your assessor, conduct a review meeting with relevant personnel on the building and construction project to confirm that contract requirements are fulfilled.

Relevant personnel you meet for this task may include, but are not limited to, accounts personnel, WHS officers, compliance officers, environmental impact assessors, and building inspectors.

You will be assessed on:

Practical knowledge of contract
Practical skills relevant to confirming with relevant personnel that contract requirements have been fulfilled.

Before starting this task, review theWorkplace Assessment Task 14.1 Observation Formprovided along with this workbook. This form lists all the practical skills you need to demonstrate while completing this task.

Your assessor will also:

Provide you with a copy of policies and procedures relevant to internal communication and discuss these policies and procedures with you.
Organise workplace resources required for you to complete this
Discuss with you the practical skills listed in the Observation Form prior to the
Address your queries and concerns regarding this

After completing this task, submit a copy of the minutes from your meeting to your assessor.

Task 14.2 Confirm with Client

While being observed by your assessor, conduct a review meeting with clients of the building and construction project you are undertaking to confirm that contract requirements are fulfilled.

Document the minutes of your meeting with clients. You may use your organisations template for documenting meeting minutes, or you may use theGeneric Meeting Minutestemplate provided along with this workbook.

You will be assessed on:

Practical knowledge of contract
Practical skills relevant to confirming with clients that contract requirements have been fulfilled.

Before starting this task, review theWorkplace Assessment Task 14.2 Observation Formprovided along with this workbook. This form lists all the practical skills you need to demonstrate while completing this task.

Your assessor will also:

Provide you with a copy of policies and procedures relevant to external communication and discuss these policies and procedures with you.
Organise workplace resources required for you to complete this
Discuss with you the practical skills listed in the Observation Form prior to the
Address your queries and concerns regarding this

After completing this task, submit a copy of the minutes from your meeting to your assessor.

Task 15 Coordinate with Local Authority to Conduct Completion Inspection

Coordinate with the relevant local authorities for an inspection of the completed building and construction project you are undertaking, while being observed by the assessor.

You will be assessed on:

Practical knowledge of completion inspections required for the building and construction project.
Practical skills relevant to coordinating with relevant local authorities who will complete inspections required for the building and construction project.

Before starting this task, review theWorkplace Assessment Task 15 Observation Formprovided along with this workbook. This form lists all the practical skills you need to demonstrate while completing this task.

Your assessor will also:

Provide you with a copy of policies and procedures relevant to communicating with relevant local authorities and discuss these policies and procedures with you.
Organise workplace resources required for you to complete this
Discuss with you the requirements listed in the Observation Form prior to the
Address your queries and concerns regarding this

Task 16 Prepare for Hand Over

Prepare to hand over the completed building and construction project to the client, while being observed by the assessor.

You will be assessed on:

Practical knowledge of the documents and requirements that must be included in project handover.
Practical skills in preparing relevant documents and requirements for project

Before starting this task, review theWorkplace Assessment Task 16 Observation Formprovided along with this workbook. This form lists all the practical skills you need to demonstrate while completing this task.

Your assessor will also:

Provide you with a copy of policies and procedures relevant to project handover and discuss these policies and procedures with you.
Organise workplace resources required for you to complete this
Discuss with you the requirements listed in the Observation Form prior to the
Address your queries and concerns regarding this

Assessment Workbook Checklist

TO THE CANDIDATE

When you have completed this assessment workbook, review your work, and ensure that:

You have completed all the Knowledge Assessments Questions.

You have completed the Practical Assessments in this workbook

Practical Assignment

Part A

Task 1

Task 2

Task 3

Part B

Task 1

Workplace Assessment

Task 1

Task 2

Task 3

Task 4

Task 5.1

Task 5.2

Task 5.3

Task 6

Task 7

Task 8

Task 9

Task 10

Task 11

Task 12

Task 13

Task 14.1

Task 14.2

Task 15

Task 16

You have saved and submitted the following evidence:

This completed workbook

Assessment Workbook Cover Sheet signed and scanned

You have saved and submitted the following evidence:

Workplace Assessment Task 1

Copies of processes developed.

Third-party report form completed and signed by supervisor.

Copies of project documents used as reference to complete this task

Workplace Assessment Task 2

Inspection Schedules and Checklist Register

The folder containing the consolidated inspection schedules and checklists

At least two checklists developed for at least two trades for a section of a building

At least two schedules developed

Workplace Assessment Task 3

Meeting minutes

Documentation associated with the meeting minutes

Workplace Assessment Task 4

Project Administration Requirements Report

Copies of project documents used as reference to complete this task

Workplace Assessment Task 5.1

Copy of authorisation of payment for materials

Copy of authorisation of payment for contractor invoices

Workplace Assessment Task 5.3

Plan developed for site communications and record keeping

Workplace Assessment Task 6

Plan developed for site communications and record keeping

Workplace Assessment Task 7

Folder containing the daily communications diary and key events

Workplace Assessment Task 8

Log of certifier inspections, union, and legislative matters

Workplace Assessment Task 9

Construction site safety checklists completed

Project schedule used as reference to monitor project progress

Checklists used to record your project progress monitoring

Checklists used to record your quality inspection

Workplace Assessment Task 10

Copies of organisational documents relevant to quality control requirements, e.g. policies and procedures, inspection checklists, etc.

Copies of building standards relevant to the building and construction project

Copies of documentation containing information relevant to client satisfaction, e.g. communication with client where they described their desired outcomes, project contract, etc.

Workplace Assessment Task 11

Rectification Plan (with the Inspection Checklist)

Copies of project documents accessed and reviewed to complete this task, e.g. building codes, standards, state/territory/local requirements, project scope statement, project contracts, quality policies and procedures, etc.

Copies of communication with external parties where the external parties notified the candidates organisation of work defects on the project

Workplace Assessment Task 12

Proof of communication with client, e.g. copies of email correspondence, meeting minutes, communication logs, etc.

Copy of rectification report discussed with the client

Copy of the recorded client feedback or response to the rectification report discussed

Workplace Assessment Task 13

Meeting minutes

Workplace Assessment Task 14.1

Meeting minutes

Workplace Assessment Task 14.2

Meeting minutes

IMPORTANT:

You must achieve a satisfactory result in ALL assessment tasks to be deemed COMPETENT for the unit/s relevant to this workbook.

To be deemed competent in the unit/s of competency relevant to this workbook, you must successfully complete all the requirements listed above according to the prescribed benchmarks provided to the assessor.

TO THE ASSESSOR

When you have completed assessing the assessment workbook, review the candidates

submission against the checklist below:

The candidate has completed all the Knowledge Assessments Questions.

The candidate has completed the Practical Assessments in this workbook

Practical Assignment

Part A

Task 1

Task 2

Task 3

Part B

Task 1

Workplace Assessment

Task 1

Task 2

Task 3

Task 4

Task 5.1

Task 5.2

Task 5.3

Task 6

Task 7

Task 8

Task 9

Task 10

Task 11

Task 12

Task 13

Task 14.1

Task 14.2

Task 15

Task 16

The candidate has saved and submitted the following evidence:

This completed workbook

Assessment Workbook Cover Sheet signed and scanned

The candidate has saved and submitted the following evidence:

Workplace Assessment Task 1

Copies of processes developed.

Third-party report form completed and signed by supervisor.

Copies of project documents used as reference to complete this task

Workplace Assessment Task 2

Inspection Schedules and Checklist Register

The folder containing the consolidated inspection schedules and checklists

At least two checklists developed for at least two trades for a section of a building

At least two schedules developed

Workplace Assessment Task 3

Meeting minutes

Documentation associated with the meeting minutes

Workplace Assessment Task 4

Project Administration Requirements Report

Copies of project documents used as reference to complete this task

Workplace Assessment Task 5.1

Copy of authorisation of payment for materials

Copy of authorisation of payment for contractor invoices

Workplace Assessment Task 5.3

Plan developed for site communications and record keeping

Workplace Assessment Task 6

Plan developed for site communications and record keeping

Workplace Assessment Task 7

Folder containing the daily communications diary and key events

Workplace Assessment Task 8

Log of certifier inspections, union, and legislative matters

Workplace Assessment Task 9

Construction site safety checklists completed

Project schedule used as reference to monitor project progress

Checklists used to record your project progress monitoring

Checklists used to record your quality inspection

Workplace Assessment Task 10

Copies of organisational documents relevant to quality control requirements, e.g. policies and procedures, inspection checklists, etc.

Copies of building standards relevant to the building and construction project

Copies of documentation containing information relevant to client satisfaction, e.g. communication with client where they described their desired outcomes, project contract, etc.

Workplace Assessment Task 11

Rectification Plan (with the Inspection Checklist)

Copies of communication with external parties where the external parties notified the candidates organisation of work defects on the project

Workplace Assessment Task 12

Proof of communication with client, e.g. copies of email correspondence, meeting minutes, communication logs, etc.

Copy of rectification report discussed with the client

Copy of the recorded client feedback or response to the rectification report discussed

Workplace Assessment Task 13

Meeting minutes

Workplace Assessment Task 14.1

Meeting minutes

Workplace Assessment Task 14.2

Meeting minutes

IMPORTANT:

The candidate must achieve a satisfactory result in ALL assessment tasks to be deemed COMPETENT for the unit/s relevant to this workbook.

To be deemed competent in the unit/s of competency relevant to this workbook, the candidate must successfully complete all the requirements listed above according to the prescribed benchmarks.

Record of Assessment (Assessors Use Only)

RECORD OF ASSESSMENT
Candidates Name
RTO Name
RTO Contact Number
RTO Email Address
AssessorsName
Unit of Competency	CPCCBC4008 - Supervise site communication and administration processes for building and construction projects (Release 3)

Knowledge Assessment	S	NYS
Question 1	o	o
Question 2	o	o
Question 3	o	o
Question 4	o	o
Question 5	o	o
Question 6	o	o
Question 7	o	o
Question 8	o	o
Question 9	o	o
Question 10	o	o
Question 11	o	o

Practical Assessment
Practical Assignment	S	NYS
Part A
Task 1	o	o
Task 2	o	o
Task 3	o	o
Part B
Task 1	o	o
Workplace Assessment	S	NYS
Task 1	o	o
Task 2	o	o
Task 3	o	o
Task 4	o	o
Task 5.1	o	o
Task 5.2	o	o
Task 5.3	o	o
Task 6	o	o
Task 7	o	o
Task 8	o	o
Task 9	o	o
Task 10	o	o
Task 11	o	o
Task 12	o	o
Task 13	o	o
Task 14.1	o	o
Task 14.2	o	o
Task 15	o	o

Task 16

Rules of Evidence	S	NYS
All knowledge and skills evidence submissions are valid	o	o
All knowledge and skills evidence submissions are authentic	o	o
All knowledge and skills evidence submissions are sufficient	o	o
All knowledge and skills evidence submissions are current	o	o

Signature Authentication Checklist This checklist will guide you in authenticating the signatures provided by the candidate in their assessment workbook and evidence submissions. Read each checklist item and tick the box only if you confirm that the item is a true and accurate reflection of the signature authentication you have conducted.
Checklist	Completed
I have checked the signature provided by the candidate in the Assessment Workbook Cover Sheet against the signature they provided to the Training Provider.	o
I confirm the signature provided by the candidate in the Assessment Workbook Cover Sheet matches the signature they provided to the Training Provider.	o
I confirm ALL signatures provided by the candidate in their evidence submissions match with the signature they provided to the Training Provider.	o

Third-PartyVerificationLog

Instructions for the Assessor:

You are required to contact all third-party personnel involved in the candidates assessment to verify the candidates performance and evidence submissions and to confirm with them whether the candidates evidence submissions are true and accurate.

Complete this Third-Party Verification Log to document your completion of this process. When completing this log, provide all of the following required information for each third-party personnel:

Name of third-party personnel contacted

Role in the candidates assessment (e.g., workplace supervisor, observer, or candidate)

Contact details (phone number or email address)

Date contacted

You must also confirm that third-party personnel have verified the candidates evidence submissions are true and accurate.

Name of Third- party Contacted	Role in the Candidates Assessment	ContactDetails (Phone number or email address)	Datecontacted	Third-Party verifies evidence submissions of the candidate are true and accurate?
				Yes o No o Assessors Notes
				Yes o No o Assessors Notes
				Yes o No o Assessors Notes
				Yes o No o Assessors Notes

Overall Result for this Workbook	S	NYS
Overall Result	o	o

Assessorscomments/feedback

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Uploaded By : Akshita
Posted on : April 14th, 2025
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Supervise site communication and administration processes for building and construction projects