BSBLDR812 PROJECT PORTFOLIO :Establish Partnership Through Activity Assignment

Use the work you completed in Section 1 of your Project Portfolio and if relevant, the additional information in the Simulation Pack to help you complete this section.

For the remainder of the assessment, assume that your recommended partnership has been approved and partnership activities can commence.

1 Complete the table to summarise the partnership’s stakeholder requirements.

1.1 Identify at least two internal stakeholders and at least one external stakeholder.

1.2 Summarise any relevant stakeholder requirements or demands.

1.3 Explain how emotional intelligence is relevant for the specific stakeholder and how it can be used for individual and partnership’s effectiveness.

1.4 For each stakeholder, identify appropriate communication conventions and protocols for how you should communicate to/with them.

1.5 For each stakeholder, identify strategies to ensure commitment and contribution to the partnership (e.g. remuneration increases, mandatory meetings, intrinsic motivation etc.).

Note: You must select a diverse range of stakeholders who may have potentially competing demands (e.g. the CFO of your organisation may demand minimal capital expenditure, whilst the CEO of the partner organisation demands the use of new technology.) You must identify at least two different conventions or protocols for communication.

2 Establish processes to resolve potential conflict.

2.1 Establish at least one process that should be followed to resolve conflict between the stakeholders within the partnership.

2.2 Explain how your process resolves the conflict in a fair, equitable and collaborative manner between the partners.

3 Plan to meet with your chosen partner organisation. At least one external stakeholder (i.e. your partner) and one internal stakeholder should be present.

3.1 Who will you meet with?

3.2 Identify and describe at least three potential communication techniques for fostering the partnership and conducting stakeholder consultations.

4 If not already viewed in person by your assessor, attach proof of your meeting to this section of your portfolio.

5 Summarise the communication strategy agreed on by stakeholders at your meeting.

5.1 Describe the communication strategy.

5.2 Create a written document to convey the strategy’s context, intent and requirements.

5.2.1Who is the document for (e.g. partnership stakeholders, employees, board of directors etc.)?

5.2.2 Attach the written document to this section of your portfolio.

Note: As you write your document:

• Adhere to any organisational requirements (e.g. policies and procedures)
• Use specialised and detailed language.

6 Allocate resources to accomplish the partnership activity.

6.1 Completing the table below to allocate resources.

6.2 Use the space provided to explain how competing demands on resources will be managed.

Remember: You identified resources and activities in Section 1

7 Complete the table to plan and implement reporting systems.

7.1 Describe three common methods you can use to collect data. 

7.2 What information and feedback is required to evaluate the ongoing activities of the partnership (e.g. meeting attendees, sales data etc.)? (Think back to the activities and key performance indicators identified in Section 1).

7.3 Plan the reporting systems required to review the results of all partnership activity. (e.g. feedback register, meeting agendas/minutes, financial reporting etc.)

7.4 Implement one of the reporting systems (e.g. create a feedback register and save it to the organisation’s cloud-based document storage system).

Note: Attach proof of your implemented system (e.g. feedback register and screen shot of the document saved in the correct location using correct naming conventions) to this section of your portfolio.

8 Manage organisational transformation.

8.1 Summarise two models/methods that may be used to manage organisational change

8.2 Identify at least one change that must take place due to your new partnership.

8.3 How will you manage the change?

8.4 Implement at least one strategy to ensure staff commitment and contribution to the new partnership (identified in question 1).

Note: Attach proof of the implemented strategy to this section of your portfolio (e.g. email to staff members explaining the strategy, updated performance review template, new job description etc.).

8.5 Implement at least one strategy to ensure external stakeholder commitment and contribution to the new partnership (identified in question 1)

Note: Attach proof of the implemented strategy to this section of your portfolio (e.g. meeting schedule emailed to stakeholders).

If the strategy to ensure staff commitment and contribution is the same as the strategy to ensure external stakeholder contribution, you may complete 8.4 and 8.5 together.

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