BSBOPS501 Manage Business Resources Assessment

Activities

Complete the following activities:

1. Carefully read the following:

This project requires you to manage business resources by developing, implementing and reviewing three resource plans.

These resources can be any type of resources that are needed to meet the business or project’s objectives including physical and/or human resources.

Resources may include:

• Hardware / software
• Buildings / plant / machinery
• Vehicles
• Marketing or branding assets
• Books / training resources
• Intellectual Property
• Human resources (e.g., labourers / customer service or administration staff)

You can do this based on the assumption that you are the team leader of a case study business or a business you work for if applicable. It’s important that this business has strategic objectives in place and has the need for three resource plans to be put in place, for example, the need to employ more staff or complete purchasing to help achieve a new or existing project or business venture. Speak to your assessor to get approval if you want to base this on your own business.

Vocational education and training is all about gaining and developing practical skills that are industry relevant and that can help you to succeed in your chosen career. For this reason, basing your project on a real business if you have the opportunity to, will mean that you are applying your knowledge and skills in a relevant, practical and meaningful way!

You will be collecting evidence for this unit in a Project Portfolio. The steps you need to take are outlined below. Before you begin, complete page 4 of your Project Portfolio.

2. Analyse resource requirements

To start with, read through the Simulation Pack, or other related busines information if using a real workplace so that you understand the business’s objectives and the resourcing needs.

Start working through Section 1 of your Project Portfolio. In order to do this, you will be required to:

• Review the business planning
• Outline the business context and the regulatory and legislative considerations
• Consult with relevant stakeholders to find out the nature and level of resourcing required
• Determine the internal resourcing capabilities and any external resourcing requirements
• Plan for sharing of resources across departments or business units.

If using the case study in the simulation pack for this unit, you need to select one of the operational activities provided to you in the operational plan extract. Three different resources have been identified for each different activity that you will base your project on.

There are a range of activities outlined that meet the two different business objectives. Read through this information and select the activity and three resources related to that activity. A range of policies and procedures related to finance authorisation, procurement, privacy, communication and recruitment have been provided for the range of different resources you might select.

As part of this step, you are required to consult with relevant stakeholders (at least two) to find out the nature and level of resourcing required. If in the workplace, you can meet with real stakeholders and invite your assessor to attend in person, online or record the meeting/s for them to watch later.

Your assessor will be looking to see that you can:

• Use structure and language appropriate to the context of the meeting and the types of stakeholders you are meeting with.Collaborate and negotiate the nature and level of resource requirements to inform planning
• demonstrate effective communication skills including:
  • Speaking clearly and concisely
  • Using non-verbal communication to assist with understanding
  • Asking questions to identify required information
  • Responding to questions as required

  Using active listening techniques to confirm understanding.

  You can arrange only one meeting to discuss the three resource plans if the same stakeholders are involved for all three plans. This may be the case for a smaller business with a one-person (or smaller) management team. Or you may need to have more meetings if the company needs to include more stakeholders, for example, the HR department and other business or operational units and it’s more appropriate to have more than one meeting. You will specify this in Section 1 of your Project Portfolio and include evidence of all the meetings including observations or video recordings as relevant to your situation.

  This meeting should take 20 minutes.

  This meeting may take place with actual people who work for/are associated with your chosen business. Alternatively, classmates or your assessor may play the role of one or more team members.

  This can either be viewed in person by your assessor or you may like to video record the session for your assessor to watch later. Your assessor can provide you with more details at this step. Make sure you follow the instructions above and meet the timeframes allocated. If this session is not viewed in person by your assessor, you will attach proof of the meeting to Section 1 of your Project Portfolio. Submit Section 1 of your Project Portfolio and include all attachments as required in this section.

  3. Develop resource plans

  Develop your three resource plans in Section 2 of your Project Portfolio. As part of this step, for all three resource plans, you need to plan for:

  • The costs and budget associated with the resources
  • Timelines
  • The acquisition and allocation of the resources
  • Risk management and contingency planning

  After you have completed Section 2 of your project portfolio, develop a formal Scope of Requirements document in a template of your choice (or a specific workplace template if relevant), that can be sent to the selected vendors once approval from management has been granted. Attach this to section 2 of your project portfolio.

  Develop a system for monitoring the resource usage that includes a policy and procedures for the evaluation of the resource allocations.

  As part of the next activity steps, you will need to follow this procedure when you evaluate and report on the resource usage.

  Attach these procedures to your portfolio in Section 2.

  There are three separate resource plans in Section 2 of your Project Portfolio. You need to complete all three separately for each of the resources.

  As part of this step, you are required to obtain the necessary approvals for your plans. If you are completing this for a real business or workplace, attach evidence of this such as an email trail or other formal approval documentation. If using the case study, develop an email requesting approval from the Operations Manager for your plans and attach it to your portfolio.

  Submit Section 2 of your Project Portfolio and include all attachments as required in this section.

  4. Implement your planning and allocate the resources

  It’s now time to put your planning into action by negotiating and obtaining the resources according to your plans. This needs to be completed within the timeframes outlined in your planning and according to all other organisational requirements such as procurement policies. As part of this step, you will need to provide evidence that you have done this for all three of your plans which will include:

  • obtaining quotes
  • obtaining the necessary approvals to move forward
  • arranging the acquisition of the resources.

  Refer to Section 3 of your Portfolio for more details.

  Ensure to work in line with the resource allocation and monitoring system and procedures developed in the previous activity step.

  Complete Section 3 of your Project Portfolio to record this evidence.

  If using the case study, you can assume that your manager has approved your recommendation after you send the email recommending your preferred suppliers. If in the workplace, attach any approvals you received as part of the process.

  Submit Section 3 of your Project Portfolio and include all attachments as required in this section.

  5. Review and report on resource usage

  If completing this in the workplace, a period of time needs to have passed so that you have data to review. There must also be at least one corrective action that needs to be implemented for at least one of the resources. If using the case study, your assessor will provide you with some specific information tailored to your unique portfolio.

  Review the data about the resource usage for all three resources and develop a report that includes information on the usage of these three resources. In your report include:

  • An overview of the level of performance achieved in relation to the resource usage.
  • How the resource usage helped meet the business unit’s objectives.
  • Suggest improvements to work practices that increase efficiency of these resources.
  • Provide a review of the compliance of the program and adherence to the budget.
  • Report on corrective action where there has been a budget overrun or goals haven’t been met and an action that has been implemented to achieve optimal efficiency of the resources (at least one corrective action must need to be completed for at least one resource and evidence of this needs to be provided as an attachment in this section).

  Work into Section 4 of your project portfolio to plan your report and corrective action and then from your notes develop a formal report and include this report as an attachment in this section.

  Are you struggling to keep up with the demands of your academic journey? Don't worry, we've got your back! Exam Question Bank is your trusted partner in achieving academic excellence for all kind of technical and non-technical subjects.

  Our comprehensive range of academic services is designed to cater to students at every level. Whether you're a high school student, a college undergraduate, or pursuing advanced studies, we have the expertise and resources to support you.

  To connect with expert and ask your query click here Exam Question Bank