CHCECE041 Maintain a safe and healthy environment for children

Workplace Observation Assessment

Student name Student email address Workplace Supervisor name Workplace Supervisor contact number Workplace Supervisor email address Workplace Supervisor title Workplace Supervisor Qualification Diploma in Early Childhood Education and Care

Other Qualification (specify below)

Other Qualification (Industry relevant) Unit Code and Title CHCECE041 Maintain a safe and healthy environment for children

About this Assessment

The purpose of this assessment is to catalogue how you maintained a safe and healthy environment for children throughout your work experience. As such, you will need to complete the following tasks using real life experiences, service policies and procedures, and your supervisors cooperation.

There are two main components of the assessment:

Part 1. Compile a workplace health and safety folder

Task 1.1: Collate and critically analyse policies

Task 1.2: Complete and maintain accurate health and safety records

Task 1.3: Assess risk, monitor risk, and respond to risk

Part 2. Design, risk assess and participate in an excursion

Assessment resource requirements

To complete this Workplace Assessment, you must ensure you have:

Access to a computer, printer, Internet and email software (if required).

Access to Microsoft Word or a similar program.

Access to a workplace environment.

You will require access to the centre policies and procedures related to health and safety.

Educators to ensure safety for the excursion and volunteers (where applicable)

Your workplace supervisor to observe your group learning discussion with the children

Access to National Quality Framework for Early Childhood Education and Care including:

Education and Care Services National Regulations

National Quality Standard

Service standards, policies and procedures as required by National Regulations for health and safety

Part 1: Compile a workplace health and safety folder

-259080-25590500Part overview

For this part of the assessment you will be required to develop a WHS folder for an education and care service. The purpose of the folder is to ensure the team understand what needs to happen regarding WHS and safety. This folder would be used for new staff inductions to ensure they understand health and safety policies and procedures, how to fill out forms, and what their roles and responsibilities are in relation to safety.

Part 1 Instructions

This task has three parts:

Task 1.1: For this part of the assessment task you will be required to collate policies and procedures related to health & Safety and critically analyse and summarise the policies.

Task 1.2: For this part of the assessment task you will complete and maintain accurate health & safety records.

Task 1.3: This part of the assessment task will require you to assess risk, monitor risk, respond to risk and plan for safety in an education and care service.

The instructions for each part are provided below.

Task resource requirements

Access to a computer, printer, Internet and email software (if required).

Access to Microsoft Word or a similar program.

Access to a workplace environment.

You will require access to the centre policies and procedures related to health and safety.

Task 1.1: Collate and critically analyse policies

Student Instructions

For this part of the assessment task, you will be required to:

1. Collect and read the policies and procedures for health and safety, as required by national regulations

2. Confirm your understanding of the documents by discussing them with your supervisor

3. Complete a policy summary for each category of policies and procedures

4. Seek feedback by communicating with colleagues face to face or asking them to complete a feedback form with the collated policies and procedures, as well as your summaries

Step 1: Collect and read the policies and procedures for health and safety, as required by national regulations

The National Regulations mandate that services must have certain policies and procedures. You must identify what these required policies and procedures are and collect copies of the documents used in your service.

You will need to attach this as a single document and submit it for assessment. Label the document CHCECE041_WOA_Task_1-1.

Complete the below index form to document the policies and procedures you collected (add more lines if required). Ensure this form is filled out in the same order as the policies appear in the document you submit for your assessment.

Name of policy Page number in document CHCECE041_WOA Task_1-1

Step 2: Confirm your understanding of the documents by discussing them with your supervisor

For this step, you must read through all the policies and procedures and interpret their meaning and content.

You must then seek feedback from your supervisor on your understanding of the policies and procedures by asking relevant open and closed questions to seek information and confirm understanding.

After this conversation, your supervisor must complete the below observation checklist to confirm.

(Workplace Supervisor to complete)

Instructions: Please tick Yes or No for each item in the list below Yes No

During the discussion, did the student confirm their understanding by: 1. Use appropriate questions, including:

a. Open questions, such as questions starting with what, how, explain

b. Closed questions, such as questions starting with is, will, have, should, may, did

Second attempt (if first was not satisfactory)

2. Engage active listening skills, such as:

Giving full attention

Maintaining eye contact

Providing non verbal signs of attention

Positive reinforcement

Paraphrasing

Second attempt (if first was not satisfactory)

Workplace Supervisor feedback about the students overall performance during this task. Comments must describe what the student actually did and how they met the requirements of each observable task. Feedback can be specific to the tasks.

Student name Student signature Date signed Workplace supervisor name Workplace supervisor signature Date signed *Note to Workplace Supervisor

It is a requirement that all signatures must be done by hand or by inserting a proper electronic signature, where the image is fixed and cannot be moved.

*Trainer and Assessor details and marking may be completed using the internal Learning Management System rather than signing the paper-based copy.

Step 3: Complete a policy summary for each category of policies and procedures

For this task, you must complete the below templates for each category of policies and procedures your service has in place:

1. Health, safety and wellbeing policies/procedures, including supervision and infection control requirements

2. Incidents, injury, trauma & illnesses policies/procedures

3. Medical conditions policies/procedures

4. Administration of medication policies/procedures

5. Emergencies and evacuation policies/procedures

6. Drop off and collection of children policies/procedures

7. Excursion policies/procedures

1. Health, safety and wellbeing policies/procedures, including supervision and infection control requirements

Policy Summary

Create a summary in one or two paragraphs of the Health, Safety and wellbeing policies and procedures. You must ensure you include infection control and supervision requirements.

Ensure the summary provides appropriate information to be used in a staff member induction to provide an overview of:

The main points of the policy or procedure

Their role and responsibilities related to the policy Link required policies and procedures to the National Quality Framework

Identify at least two ways the policy or procedure relates to the National Quality Framework including, National Law, National Regulations and National Quality Standard. Critical Assessment of Policies

Complete a critical assessment, identifying how risk is addressed under each policy.

Provide a paragraph detailing the ways risk is assessed and provide commentary about how effective you think this is.

Offer strategies and suggestions you would implement where you believe risk is not assessed well. 2. Incidents, injury, trauma & illnesses policies/procedures

Policy Summary

Create a summary in one or two paragraphs of the Incidents, injury, trauma & illnesses policies and procedures.

Ensure the summary provides appropriate information to be used in a staff member induction to provide an overview of:

The main points of the policy or procedure

Their role and responsibilities related to the policy Link required policies and procedures to the National Quality Framework

Complete a critical assessment, identifying how risk is addressed under each policy.

Provide a paragraph detailing the ways risk is assessed and provide commentary about how effective you think this is.

Offer strategies and suggestions you would implement where you believe risk is not assessed well. 3. Medical conditions policies/procedures

Policy Summary

Create a summary in one or two paragraphs of the Medical conditions policies and procedures.

Ensure the summary provides appropriate information to be used in a staff member induction to provide an overview of:

The main points of the policy or procedure

Their role and responsibilities related to the policy Link required policies and procedures to the National Quality Framework

Complete a critical assessment, identifying how risk is addressed under each policy.

Provide a paragraph detailing the ways risk is assessed and provide commentary about how effective you think this is.

Offer strategies and suggestions you would implement where you believe risk is not assessed well. 4. Administration of medication policies/procedures

Policy Summary

Create a summary in one or two paragraphs of the Administration of medication policies and procedures.

Ensure the summary provides appropriate information to be used in a staff member induction to provide an overview of:

The main points of the policy or procedure

Their role and responsibilities related to the policy Link required policies and procedures to the National Quality Framework

Complete a critical assessment, identifying how risk is addressed under each policy.

Provide a paragraph detailing the ways risk is assessed and provide commentary about how effective you think this is.

Offer strategies and suggestions you would implement where you believe risk is not assessed well.

5. Emergencies and evacuation policies/procedures

Policy Summary

Create a summary in one or two paragraphs of the Emergencies and evacuation policies and procedures.

Ensure the summary provides appropriate information to be used in a staff member induction to provide an overview of:

The main points of the policy or procedure

Their role and responsibilities related to the policy Link required policies and procedures to the National Quality Framework

Complete a critical assessment, identifying how risk is addressed under each policy.

Provide a paragraph detailing the ways risk is assessed and provide commentary about how effective you think this is.

Offer strategies and suggestions you would implement where you believe risk is not assessed well. 6. Drop off and collection of children policies/procedures

Policy Summary

Create a summary in one or two paragraphs of the Drop off and collection of children policies and procedures.

Ensure the summary provides appropriate information to be used in a staff member induction to provide an overview of:

The main points of the policy or procedure

Their role and responsibilities related to the policy Link required policies and procedures to the National Quality Framework

Complete a critical assessment, identifying how risk is addressed under each policy.

Provide a paragraph detailing the ways risk is assessed and provide commentary about how effective you think this is.

Offer strategies and suggestions you would implement where you believe risk is not assessed well. 7. Excursion policies/procedures

Policy Summary

Create a summary in one or two paragraphs of the Health, Safety and wellbeing policies and procedures.

Ensure the summary provides appropriate information to be used in a staff member induction to provide an overview of:

The main points of the policy or procedure

Their role and responsibilities related to the policy Link required policies and procedures to the National Quality Framework

Complete a critical assessment, identifying how risk is addressed under each policy.

Provide a paragraph detailing the ways risk is assessed and provide commentary about how effective you think this is.

Offer strategies and suggestions you would implement where you believe risk is not assessed well. Step 4: Seek feedback from your colleagues by sending an email for them to read the policies and procedures, as well as your summaries

For this task, you must formulate an email directing employees to read the health and safety policies and procedures you collated in step 1, as well as a copy of the summaries you created in step 3.

The body of your email must include appropriate information to be used in a staff member induction/professional development and provide an overview of the educatorss role and responsibilities related to the policies and procedures.

You must also ask employees to provide you with feedback on health and safety practices and any potential issues they are aware of.

You must submit a copy of the email for assessment.

Upload it as a file labelled CHCECE041_Task 1-1 Email

Task 1.2: Complete and maintain accurate health and safety records

Student Instructions

For this part of the assessment task, you will be required to identify and gather the forms the service uses for each of the policies identified in Task 1.1. You must complete an example form for each policy and submit this for assessment. The forms should be completed in a way that would demonstrate to a new inducting staff member the expectations for filling in the form.

You must ensure that you use one form form per policy and then compile them in one single document. Ensure that you follow the instructions provided in the steps below.

1. Collect forms associated with service policies

2. Complete forms

3. Identify and report a hazard

Step 1: Collect forms associated with service policies

Collect all forms associated with the following policies:

Health, safety & wellbeing policies/procedures, including supervision and infection control requirements

Incidents, injury, trauma and illnesses policies/procedures

Medical conditions policies/procedures

Administration of medication policies/procedures

Emergencies and evacuation policies/procedures

Drop off and collection of children policies/procedures

Excursion policies/procedures

Collate them into a single document and submit them for assessment in a document labelled CHCECE041_WOA_Task_1-2.

Complete the below index of the forms you collected and ensure they are in the same order as they appear in the document you submit (add extra rows if necessary).

Name of form Page number in document CHCECE041_WOA_Task_1-2.

Step 2: Complete forms

Complete one form for each of the policy categories with an example scenario. These example forms would be used to provide new staff members with an example of how to fill out the forms required.

If you use information about a real situation to complete the forms, ensure you de-identify the child.

Upload these examples forms in a document labelled CHCECE041_WOA_Task_1-2 examples

Complete the below index form in the same order as the examples appear in your document.

Category Form name Page number in document

Health, safety & wellbeing policies/procedures Incidents, injury, trauma and illnesses policies/procedures Medical conditions policies/procedures Administration of medication policies/procedures Emergencies and communication policies/procedures Collection of children policies/procedures Excursion policies/procedures

Step 3: Hazard identification and reporting

Identify one hazard in the centre and report this on the appropriate form. You must source the form from the workplace.

Report this hazard to your workplace supervisor and the appropriate person based on the policy (i.e. the WHS officer or Centre Director).

Document who you reported the hazard to (this might be included on the service form).

Upload a copy for assessment labelled CHCECE041_WOA_Task_1-3.

If all the required information is not included in the service form (eg., who you reported the hazard), outline the information below.

Task 1.3: Assess, monitor and respond to risk

Student Instructions

For this task, you are required to demonstrate your ability to assess, monitor and respond to risks in an education and care setting. To do this, you will need to:

1. Conduct risk assessments of play areas both indoors and outdoors

2. Respond to hazards and risks identified

3. Plan for supervision

4. Monitor risk with procedure

Step 1: Conduct risk assessments of play areas both indoors and outdoors

You will use Risk Assessment Forms provided (below) for Indoor and Outdoor space and conduct a risk assessment by following the next step.

Conduct two risk assessments for the indoor space you are working in based on your observations of childrens activities and physical areas.

One must be for an activity or planned experience

One must be about the learning environment/play space and how this is utilised

Conduct two risk assessments for the outdoor space you are working in based on your observations of childrens activities and physical areas.

One must be for an activity or planned experience

One must be about the learning environment/play space and how this is utilised

For each of the hazards, assess the safety risk associated with the hazard according to the service risk management procedures and risk matrix (provided below).

Submit all four (4) risk assessments as one document labelled CHCECE041_WOA_Task_1-3 Risk Assessments.

Play Area Risk Assessment Form For Indoor Space

Indoor learning environment/play space

Hazard identification and Risk management Insert initials of the staff member (student) checking for the hazard and risks on a particular day Action required

You must identify a minimum of at least eight (8) actionable items.

M Tu W Th F Immediate Follow up

Hazards from human activity have been managed (e.g. broken glass, rubbish or dirt). All doors and gates are closed securely and locked where appropriate.

Note - fire exits should not be locked. All facilities, materials and equipment including toys are in good repair and are appropriate for the age group of children. Hazards from electrical outlets and cords have been managed. Chemical hazards have been managed through secured cupboards and signage where appropriate. Trip and slip hazards have been managed (e.g. loose equipment or loose tiles, damaged mats/rugs). Rubbish bins are clean and ready for use.

Forms for accident/injury/illness, medication and asthma or anaphylaxis management are stocked, up to date, filed and displayed where appropriate. All toys are appropriate and do not pose a choking hazard All furniture is positioned correctly, safely and cannot tip on children Windows are not damaged Mats and carpets are flat Pathways are clear Beds and cots are free from cords and curtains Beds and cots are free from blankets, toys, etc. Linen is washed as required All mattresses are sprayed and wiped after each use Adequate space between cots for childrens safety

Risk Matrix

Consequences Likelihood

Rare Unlikely Possible Likely Almost Certain

Major Moderate High High Critical Critical

Significant Moderate Moderate High High Critical

Moderate Low Moderate Moderate High High

Minor Very low Low Moderate Moderate Moderate

Insignificant Very low Very low Low Moderate Moderate

Risk assessment and management Activity or planned experience (INDOOR space)

Experience plan:

Date:

Time:

Overview of the experience Provide a brief overview of the experience

Rationale and links to childrens outcomes What value does this experience have for the child(ren)s learning and development?

Who will be participating? In assessing and managing risk, consider the number of children and your knowledge of their capabilities and dispositions.

Where will the experience occur? Considerations include adequate space, ventilation, weather and environmental conditions.

What will the children be doing? Include detail about the experience.

What equipment will they be using? Consider the equipment and materials required. Are there any safe handling procedures required?

Who will be leading the experience? Consider whether expertise is required for handling materials or if additional educators might be necessary.

Identify hazards What are the potential hazards in this experience which could cause harm?

Assess risks Likelihood and severity Given your knowledge of the experience, context and children, how likely is it that harm will occur? How severe might that harm be? Access the risk matrix provided above.

Manage risks Detail how the risk of harm will now be managed. Consider the role of active supervision in mitigating the risk of harm. Refer to the hierarchy of control, if required.

Name of the Workplace Supervisor: Signature of the Workplace Supervisor: *Note to Workplace Supervisor

It is a requirement that all signatures must be done by hand or by inserting a proper electronic signature, where the image is fixed and cannot be moved. Signatures typed in Microsoft Word will not be accepted.

*Trainer and Assessor details and marking may be completed using the internal Learning Management System rather than signing the paper-based copy.

Play Area Risk Assessment Form For Outdoor Space

Outdoor learning environment/play space checklist

Hazard identification and risk management Insert initials of the staff member (student) checking for the hazard and risks on a particular day Action required

You must identify a minimum of at least eight (8) actionable items.

M Tu W Th F Immediate Follow up

Hazards from human activity have been managed (e.g. broken glass, rubbish, cigarette smoke). Hazards from the natural environment have been managed (e.g. insects, animal waste, hazardous plants, pooling water). Weather conditions have been checked and practices for the day adjusted where appropriate Equipment and play areas (such as gardens, fixed swing structures and sandpits) are clear of rubbish, waste and excess debris (raked as appropriate). Movable outdoor equipment is in good working order and positioned according to the relevant regulations and/or national standards. Trip and slip hazards on walkways have been managed (e.g. leaf litter, loose equipment or raised concrete). Bathrooms and handwashing facilities are accessible from the outdoor environment. Facilities are clean, well-stocked and in good working order. Fresh drinking water is accessible from or in the outdoor environment. All gates are locked Litter has been collected Drains, if any are covered

Risk Matrix

Consequences Likelihood

Rare Unlikely Possible Likely Almost Certain

Major Moderate High High Critical Critical

Significant Moderate Moderate High High Critical

Moderate Low Moderate Moderate High High

Minor Very low Low Moderate Moderate Moderate

Insignificant Very low Very low Low Moderate Moderate

Risk assessment and management Activity or planned experience (OUTDOOR space)