MAA204 AIS and Data Analytics

MAA204 AIS and Data Analytics Trimester 1 2025

Assessment Task 1 Report (Business) Individual

DUE DATE : Friday, 11 April 2025 by 8:00pm (Melbourne time)

PERCENTAGE OF FINAL GRADE : 20%

WORD COUNT : 1,000 words or equivalent¹

Assessment Task 1

Assessment Task 1 has three sections collectively focusing on systems documentation techniques. Section 1 requires you to document a business process narrative using a data flow diagram (DFD). Section 2 requires you to prepare a program flowchart based on a business process narrative and Section 3 focuses on how the different systems documentation tools complement one another. Please read each of the assessment components carefully, as described below.

Description of Section 1 [12 Marks]

Revno Motors is an automobile retail company operating throughout Australia. In recent years, the company's sales revenue has grown significantly, and management anticipates that the company will evolve into a multimillion-dollar operation over the next few years. Management seeks to evaluate the sales ordering system to identify potential weaknesses and leverage existing strengths. Therefore, they have engaged your assistance in documenting this system. The Sales Manager has provided the narrative below about Revno Motors' sales ordering process.

The Company primarily sells cars to large corporations. Customers submit car orders to the companys order system. Order approval is contingent upon adherence to pre-agreed payment terms. Rejected orders are recorded in the customer data file, forming part of their credit history. At the same time, the order system prepares and sends a rejected order note to customers to notify them that their order was unsuccessful.

For each approved order, the system issues an invoice to the customers. In addition, the system generates and sends a pick list note to the companys warehouse. Orders are processed only after payment is received. Customers make payments of their orders via electronic funds transfers or direct deposits into the company's bank account. From time to time, customers email the companys order system to confirm receipt of their payments.

Since each order is managed by a specific sales representative, the system automatically calculates and issues sales commissions to the sales representatives for each sale they complete. In addition, the order system generates sales reports for management. Further, the order system transfers all electronic funds from customers to the bank.

The company maintains six essential data files containing customer information, warehouse information, product information, accounts receivable, sales information, and payments information. These files are stored by date in databases.

1 Given that this assessment primarily consists of diagrams, the 1,000-word count is a guideline rather than a strict requirement.

Specific Requirements for Section 1

You are required to prepare a Data Flow Diagram (DFD) describing the sales ordering system at Revno Motors addressed to management in which you:

• Prepare an Entity-Activity Table based on the sales ordering system narrative at Revno Motors as above. [4 marks]
  
  
  • In the Entity-Activity Table, you are required to list all the key activities as they occur in the narrative. In addition, please identify all the data sources and destinations in the narrative. Further, the table must show all the sub-processes in the narrative.
  
  
  

• Using the Entity-Activity Table in (a) above, prepare a context diagram to document the sales ordering system at Revno Motors. [4 marks]
  
  
  • The context diagram should show key boundaries of the system such as data sources, data destinations, data flows and the system being documented.
  
  
  

• Explode the context diagram in (b) above and prepare a Level 0 DFD for the sales ordering system at Revno Motors. [4 marks]
  
  
  • Please ensure that your Level 0 diagram presents all the sub-processes logically which you have identified in (a) above. In addition, please identify the data sources, destinations, data flows, and data stores.
  
  
  

Description of Section 2 [5 Marks]

The Sales Manager provides further insights into how the sales ordering system at Revno Motors processes orders and incorporates discount evaluations. The explanation provided by the Sales Manager is as follows:

Customers submit car orders to the companys order system. Upon receiving an order, the system evaluates whether it qualifies for any discounts. It first checks for bulk purchase discounts (applicable to orders exceeding 10 units), loyalty discounts (for customers who have purchased over 50 units in the last year), and any active promotional discounts. If a discount applies, the system calculates and applies it to the order.

If the order includes an electric vehicle (EV), an additional EV discount is applied as part of the company's sustainability initiative. If an order qualifies for both a purchase-based discount (bulk, loyalty, or promotional) and the EV discount, both discounts are applied sequentially to the total amount.

After discount evaluation, the system generates an invoice for the customer, reflecting any applicable discounts. Simultaneously, it generates a pick list note and sends it to the warehouse for order fulfillment. The system then waits to receive payment from the customer. Once payment is confirmed, the order is processed and finalised.

Specific Requirements for Section 2

Based on the above narrative, you are required to:

• Prepare a program flowchart to show how the sales ordering system at Revno Motors works, and the steps involved. [5 marks]

Description of Section 3 [3 Marks]

Describe in which specific ways the three systems documentation tools complement each other and how they collectively assist unfamiliar users better understand any given system. [3 marks]

• Please use specific examples based on a system of your Section 3 of this assignment should not exceed 500 words.

• References are This can be the textbook and/or other references.

Important Note

As this report is addressed to senior management, it must be presented in a professional format. Please use Lucidchart or similar tool (e.g., Visio) to increase readability of the diagrams. Your report must show evidence of using Lucidchart or Visio to avoid losing marks.

• Please avoid using AI tools. The use of AI tools for doing this assessment task is considered academic misconduct and will result in a grade of zero; and further actions may also be taken.

Additional information:

• You are expected to undertake careful reading of the relevant unit materials in order to complete this assessment task. Feel free to use content in Chapters 1, 2, and 3 of the unit textbook as well as relevant resources such as other textbooks, articles and business

• You may include sub-headings in your report and an abstract is

• This report/ essay should not exceed 1,000 words.

Students must correctly use the Harvard style of referencing.

Learning Outcomes

This task allows you to demonstrate achievement towards the unit learning outcomes. The ULOs are aligned with specific graduate learning outcomes that is, the skills and knowledge graduates are expected to have upon completion of their studies and this assessment task is an important tool in determining achievement of those outcomes.

If you do not demonstrate achievement of the unit learning outcomes, you will not be successful in this unit.

It is good practice to familiarise yourself with the ULOs and GLOs as they provide guidance on the knowledge, understanding and skills youre expected to demonstrate upon completion of the unit. In this way they can be used to guide your study.

Submission

You must submit your assignment in the Assignment Dropbox in the unit CloudDeakin site on or before the due date. When uploading your assignment, name your document using the following syntax: . For example, Jones_Barry_123456789_ABC123.doc.

Submitting a hard copy of this assignment is not required. You must keep a backup copy of every assignment you submit until the marked assignment has been returned to you. In the unlikely event that one of your assignments is misplaced you will need to submit your backup copy.

Any work you submit may be checked by electronic or other means for the purposes of detecting collusion and/or plagiarism and for authenticating work.

When you submit an assignment through your CloudDeakin unit site, you will receive an email to your Deakin email address confirming that it has been submitted. You should check that you can see your assignment in the Submissions view of the Assignment Dropbox folder after upload and check for, and keep, the email receipt for the submission.

Marking and feedback

The marking rubric indicates the assessment criteria for this task. It is available in the CloudDeakin unit site in the Assessment folder, under Assessment Resources. Criteria act as a boundary around the task and help specify what assessors are looking for in your submission. The criteria are drawn from the ULOs and align with the GLOs. You should familiarise yourself with the assessment criteria before completing and submitting this task

Students who submit their work by the due date will receive their marks and feedback on CloudDeakin 15 working days after the submission date.

Extensions

Extensions can only be granted for exceptional and/or unavoidable circumstances outside of your control. Requests for extensions must be made by 12 noon on the submission date using the online Extension Request form under the Assessment tab on the unit CloudDeakin site. All requests for extensions should be supported by appropriate evidence (e.g., a medical certificate in the case of ill health).

Applications for extensions after 12 noon on the submission date require University level special consideration and these applications must be must be submitted via StudentConnect in your DeakinSync site.

Late submission penalties

If you submit an assessment task after the due date without an approved extension or special consideration, 5% will be deducted from the available marks for each day after the due date up to seven days*. Work submitted more than seven days after the due date will not be marked and will receive 0% for the task. The Unit Chair may refuse to accept a late submission where it is unreasonable or impracticable to assess the task after the due date. *'Day' means calendar day for electronic submissions and working day for paper submissions.

An example of how the calculation of the late penalty based on an assignment being due on a Thursday at 8:00pm is as follows:

• 1 day late: submitted after Thursday 11:59pm and before Friday 11:59pm 5%

• 2 days late: submitted after Friday 11:59pm and before Saturday 11:59pm 10%

• 3 days late: submitted after Saturday 11:59pm and before Sunday 11:59pm 15%

• 4 days late: submitted after Sunday 11:59pm and before Monday 11:59pm 20%

• 5 days late: submitted after Monday 11:59pm and before Tuesday 11:59pm 25%

• 6 days late: submitted after Tuesday 11:59pm and before Wednesday 11:59pm 30%

• 7 days late: submitted after Wednesday 11:59pm and before Thursday 11:59pm 35%

The Dropbox closes the Thursday after 11:59pm AEST/AEDT time.

Support

The Division of Student Life provides a range of Study Support resources and services, available throughout the academic year, including Writing Mentor and Maths Mentor online drop ins and the SmartThinking 24 hour writing feedback service at this link. If you would prefer some more in depth and tailored support, make an appointment online with a Language and Learning Adviser.

Referencing and Academic Integrity

Deakin takes academic integrity very seriously. It is important that you (and if a group task, your group) complete your own work in every assessment task Any material used in this assignment that is not your original work must be acknowledged as such and appropriately referenced. You can find information about referencing (and avoiding breaching academic integrity) and other study support resources at the following website: http://www.deakin.edu.au/students/study-support

Your rights and responsibilities as a student

As a student you have both rights and responsibilities. Please refer to the document Your rights and responsibilities as a student in the Unit Guide & Information section in the Content area in the CloudDeakin unit site.

MAA204 T1 2025 Assessment Task 1 Rubric