Newsletter
822325-644700
Newsletter
Industry spotlight
This months focus will be a review of Australian Accounting Trends in 2015. You are required to provide a brief outline of the content of the following article and provide a link to the article in the newsletter. Your outline should be written in your own words, include approximately 2 - 3 sentences for each of the trends listed and encourage staff members to read information at the link below:
http://www.theoutsourcedaccountant.com.au/australian-accounting-trends-in-2015-financial-year/Health at work
This months focus will be on tips for staff to incorporate more physical activity into their work day. You are required to provide a brief outline of the content of the following article and provide a link to the article in the newsletter. Your outline should be 3 4 sentences and encourage staff members to read information at the link below:
http://www.mayoclinic.org/healthy-lifestyle/adult-health/in-depth/office-exercise/art-20047394Employee spotlight
Each month the newsletter includes a focus on a staff member. The purpose of this section of the newsletter is to provide introduce staff members and their interests outside of work. A photo of the staff member is included as well as responses to the following questions:
What is your role at Burleigh Accountants?
What kind of hobbies and interests do you have outside work?
What is one thing you couldnt live without?
What is your hidden talent?
What is your favourite movie and book and why?
This month the employee spotlight will be on you as the Administration Officer. You will need to take a photo of yourself for inclusion in the newsletter and provide a response to each of the questions above. Your response for each question should be limited to 3 4 sentences. You should take the photo of yourself using a Smart Phone or iPad or similar device and import the photo onto your computer and into the staff newsletter.
New client information
Provide information to staff about a new client. Imagine that this client is the business at the link below:
http://www.mpainting.com.au/Provide a brief description of the business and a welcome to the new client.
News and upcoming events
http://www.loudshirtday.com.au/
Newsletter Title
Newsletter Date Volume 1, Number 1
In This Issue
Creating an effective e-mail newsletter
An article for everyone
Using this template
Link Category Title
Link to a Web page
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Link to a Web page
Link Category Title
Link to a Web page
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Link to a Web page
Link to a Web page
Link Category Title
Link to a Web page
Descriptive text that motivates the reader to click the link
Link to a Web page
Descriptive text that motivates the reader to click the link
Link to a Web page
Descriptive text that motivates the reader to click the link
Link to a Web page
Descriptive text that motivates the reader to click the link
Contact Us
http://www.adatum.com
someone@example.com Creating an effective e-mail newsletter
An email newsletter offers an effective way to stay in touch with your customers. A well designed and well written newsletter doesnt just keep your business fresh in the minds of your customers; it empowers them with tools and information they can use to build their own business. When your newsletter hits this mark, it strengthens your relationship with your existing customers and piques the interest of potential customers.
When people view information online, they lose interest quickly and have a low tolerance for long articles. As a result, an email newsletter ought to be brieftypically no more than 1000 words in length. With this sort of limitation, its very important to choose your content wisely and ensure that it is brief and to the point. Headlines should be short and clear, and each article should aim to make one major point. It might describe a new technology, highlight developing trends, or offer suggestions for building profitability. An article should communicate this major point in two to five sub-points that are easy to understand and are clearly beneficial to the reader. Each article should clarify, encourage, enthuse, provoke thought, and satisfy; it should elicit a positive response. Ideally, it will inspire your reader to decide that your products or services provide the best solutions.
An article for everyone
Who reads your newsletter, and what are their responsibilities? What segments of your industry are they concerned about? And do you have data to back up your assumptions? Being able to answer these questions is critical, because only then will you be able to provide the kind of content that readers will be drawn to.
Each member of an industry has unique concerns and issues. By understanding these, you can ensure that every issue of your newsletter contains information that interests as many types of customers as possible.
A newsletter about technology in education might offer articles relevant to administrators that describe what they need to know to get technology into their schools. It might also give teachers tips on integrating technology into their classrooms. Parents and students may also be interested in applying the concepts to the way they use technology at home.
The danger, of course, is that if you try to appeal to every type of audience, you may make the focus of your newsletter too broad. In our example, we would not want the newsletter to include articles about how to develop software for the education market. When you write articles that are too broad in their intent, readers are not able to quickly determine whether the newsletter is of use to them, and they lose interest.
So the issue is of balance: Within the scope of your business and industry, you want to provide something in each newsletter that will be of interest to all the major players in your audience. By doing so, you will ensure that all your readers will continue to return to your newsletter, edition after edition, to find that relevant article that they know is waiting for them.
The structure of this template
This template is designed as a two column table. It has a narrow column on the left with a colored background and a wide column on the right with no background color. The top portion of the newsletter before the first article consists of four rows that contain the masthead and date information.
Typically, tables have lines between the rows and columns. However, some tables in this template are formatted with hidden lines. To reveal the underlying rows and columns of a table, click Show Gridlines on the Table menu. This feature is especially helpful when you're not sure if your document has tables in it or not.
You can change the colors of rows and columns by clicking the area you want to change, clicking Borders and Shading on the Format menu, clicking the Shading tab, and then picking a color. At this point, you should specify whether you want the shading to apply to just the text, the selected paragraph(s), the whole cell, or the entire table.
The dark blue rule that appears over a headline is a characteristic of the headlines paragraph: Its formatted to have a dark blue rule above it. This and all the other characteristics of this paragraph are identified as a paragraph style named Heading 2. The first headline in this newsletter does not have a rule since it appears at the beginning of the newsletter. Its a style called Heading 1.
-254002412365Student Assessment Tasks
BSBITU306 Design and produce business documents
00Student Assessment Tasks
BSBITU306 Design and produce business documents
Contents
TOC h z t "RTO Works Heading 1,1" Assessment information PAGEREF _Toc45113971 h 3Assessment instructions PAGEREF _Toc45113972 h 4Student assessment agreement PAGEREF _Toc45113973 h 6Assessment Task 1 Cover Sheet PAGEREF _Toc45113974 h 7Assessment Task 1: Written questions PAGEREF _Toc45113975 h 8Assessment Task 1 Instructions as provided to students PAGEREF _Toc45113976 h 10Assessment Task 1 Checklist PAGEREF _Toc45113977 h 11Assessment Task 2: Prepare to produce a staff newsletter PAGEREF _Toc45113978 h 12Assessment Task 2 Instructions as provided to students PAGEREF _Toc45113979 h 14Assessment Task 2 Checklist PAGEREF _Toc45113980 h 18Assessment Task 3: PowerPoint presentation project PAGEREF _Toc45113981 h 20Assessment Task 3 Instructions as provided to students PAGEREF _Toc45113982 h 21Assessment Task 3 Checklist PAGEREF _Toc45113983 h 24Final results record PAGEREF _Toc45113984 h 27
Assessment information
The assessment tasks for BSBITU306 Design and produce business documents are included in this Student Assessment Tasks booklet and outlined in the assessment plan below.
To be assessed as competent for this unit, you must complete all of the assessment tasks satisfactorily.
Assessment plan
Assessment Task Overview
Written questions You must correctly answer all questions.
Newsletter project You must design and produce a newsletter.
Presentation project You must design and produce a PowerPoint presentation.
Assessment preparation
Please read through this assessment thoroughly before beginning any tasks. Ask your assessor for clarification if you have any questions.
When you have read and understood this units assessment tasks, print out the Student Assessment Agreement. Fill it out, sign it and hand it to your assessor, who will countersign it and keep it on file.
Keep a copy of all of your work, as the work submitted to your assessor will not be returned to you.
Assessment appeals
If you do not agree with an assessment decision, you can make an assessment appeal as per your RTOs assessment appeals process.
You have the right to appeal the outcome of assessment decisions if you feel you have been dealt with unfairly or have other appropriate grounds for an appeal.
Assessment instructionsEach assessment task in this booklet consists of the following:
Assessment Task Cover Sheet
This must be filled out, signed and submitted with your assessment responses.
If you are submitting hardcopy, the Assessment Task Cover Sheet should be the first page of each tasks submission.
If you are submitting electronically, print out the Assessment Task Cover Sheet, fill it out, sign it and then scan and submit the file.
The Assessment Task Cover Sheet will be returned to you with the outcome of the assessment, which will be satisfactory (S) or unsatisfactory (U). If your work has been assessed as being not satisfactory, your assessor will include written feedback on the Assessment Task Cover Sheet giving reasons why. Your assessor will also discuss this verbally with you and provide advice on reassessment opportunities as per your RTOs reassessment policy.
Depending on the task, this may include
resubmitting incorrect answers to questions (such as written questions and case studies)
resubmitting part or all of a project, depending on how the error impacts on the total outcome of the task
redoing a role play after being provided with appropriate feedback about your performance
being observed a second (or third time) undertaking any tasks/activities that were not satisfactorily completed the first time, after being provided with appropriate feedback.
Assessment task information
This gives you:
a summary of the assessment task
information on the resources to be used
submission requirements
resubmission opportunities if required.
Assessment task instructions
This includes questions you will need to answer or tasks that you need to complete.
Your answers must be typed using software as indicated in the assessment task Instructions.
Copy and paste each tasks instructions into a new document and use this as the basis for your assessment task submission. Include this documents header and footer.
If you are submitting electronically, give the document a file name that includes the information as indicated in the section called Naming electronic documents (see below).
Naming electronic documents
It is important that you name the documents that you create for this Assessment Task in a logical manner.
Each should include:
Course identification code
Assessment Task number
Document title (if appropriate)
Student name
Date it was created
For example, BSBITU306 AT2 First Draft Newsletter Joan Smith 20/10/20.
Icons
Icons are used in task instructions to indicate three of the common stages within the task.
This icon indicates that you will need to meet with your assessor (and possibly other students) to complete a meeting or role play.
This icon indicates that you will need to communicate via email or send documents to via email.
This icon indicates that you will need to submit an item of evidence.
This icon indicates all other stages during the task, which may include research, developing documents, brainstorming ideas and so on.
Additional resources
You will be provided with the following resources before you begin each assessment task.
Assessment Task 2:
Style Guide
Document Checklist
Newsletter Example
Newsletter Template
Checklist
This will be used by your assessor to mark your assessment. Read through this checklist as part of your preparation before beginning the assessment task. It will give you a good idea of what your assessor will be looking for when marking your responses or observing your performance.
Student assessment agreementMake sure you read through the assessments in this booklet before you fill out and sign the agreement below.
If there is anything that you are unsure of, consult your assessor prior to signing this agreement.
Have you read the assessment requirements for this unit? Yes No
Do you understand the requirements of the assessments for this unit? Yes No
Do you agree to the way in which you are being assessed Yes No
Do you have any specific needs that should be considered Yes No
If so, explain these in the space below. Do you understand your rights to reassessment? Yes No
Do you understand your right to appeal the decisions made in an assessment? Yes No
Student name Student ID number Student signature Date Assessor name Assessor signature Date Assessment Task 1 Cover SheetStudent declaration
To be filled out and submitted with assessment responses
I declare that this task is all my own work and I have not cheated or plagiarised the work or colluded with any other student(s).
I understand that if I am found to have plagiarised, cheated or colluded, action will be taken against me according to the process explained to me.
I have correctly referenced all resources and reference texts throughout these assessment tasks.
Student name Student ID number Student signature Date Assessor declaration
I hereby certify that this student has been assessed by me and that the assessment has been carried out according to the required assessment procedures.
Assessor name Assessor signature Date Assessment outcome S NS DNS Resubmission Y N
Feedback
Student result response
My performance in this assessment task has been discussed and explained to me.
I would like to appeal this assessment decision.
Student signature Date A copy of this page must be supplied to the office and kept in the students file with the evidence.
Assessment Task 1: Written questions
Task summary
This is an open-book test, to be completed in the classroom.
A time limit of 1 hour to answer the questions is provided.
You need to answer all of the written questions correctly.
Your answers must be word processed and sent to the assessor as an email attachment.
Required
Access to textbooks and other learning materials.
Computer with Microsoft Office and internet access.
Timing
Your assessor will advise you of the due date of this assessment.
Submit
Answers to all questions.
Assessment criteria
All questions must be answered correctly in order for you to be assessed as having completed the task satisfactorily.
Resubmission opportunities
You will be provided feedback on your performance by the assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task.
If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you with written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Reassessment attempt(s) will be arranged at a later time and date.
You have the right to appeal the outcome of assessment decisions if you feel you have been dealt with unfairly or have other appropriate grounds for an appeal.
You are encouraged to consult with the assessor prior to attempting this task if you do not understand any part of this task or if you have any learning issues or needs that may hinder you when attempting any part of the assessment.
Written answer question guidance
The following written questions use a range of instructional words such as identify or explain, which tell you how you should answer the question. Use the definitions below to assist you to provide the type of response expected.
Note that the following guidance is the minimum level of response required.
Analyse: when a question asks you to analyse something, you should do so in detail, and identify important points and key features. Generally, you are expected to write a response one or two paragraphs long.
Compare: when a question asks you to compare something, you will need to show how two or more things are similar, ensuring that you also indicate the relevance of the consequences. Generally, you are expected to write a response one or two paragraphs long.
Contrast: when a question asks you to contrast something, you will need to show how two or more things are different, ensuring you indicate the relevance or the consequences. Generally, you are expected to write a response one or two paragraphs long.
Describe: when a question asks you to describe something, you should state the most noticeable qualities or features. Generally, you are expected to write a response two or three sentences long.
Discuss: when a question asks you to discuss something, you are required to point out important issues or features and express some form of critical judgement. Generally, you are expected to write a response one or two paragraphs long.
Evaluate: when a question asks you to evaluate something, you should put forward arguments for and against something. Generally, you are expected to write a response one or two paragraphs long.
Examine: when a question asks you to examine something, this is similar to analyse, where you should provide a detailed response with key points and features and provide critical analysis. Generally, you are expected to write a response one or two paragraphs long.
Explain: when a question asks you to explain something, you should make clear how or why something happened or the way it is. Generally, you are expected to write a response two or three sentences long.
Identify: when a question asks you to identify something, this means that you are asked to briefly describe the required information. Generally, you are expected to write a response two or three sentences long.
List: when a question asks you to list something, this means that you are asked to briefly state information in a list format.
Outline: when a question asks you to outline something, this means giving only the main points, Generally, you are expected to write a response a few sentences long.
Summarise: when a question asks you to summarise something, this means (like outline) only giving the main points. Generally, you are expected to write a response a few sentences long.
Assessment Task 1 Instructions as provided to studentsProvide answers to all of the questions below:
Provide a brief explanation of at least three software applications that can be used to develop business documents. For each software application give an example of a business document that can be developed using the software.
Outline three functions of word processing software.
Describe the two ways that Word documents can be formatted.
Discuss three ways that formatting can be used to improve the appearance and readability of a document.
Outline three main features of Power Point.
Explain the purpose of a style guide.
List three examples of information that could be included in a style guide.
Give three style choices that will enhance a document and make it easier to write it.
List at least two barriers to successfully implementing an organisations policies and procedures. Suggest a strategy that could address each of these.
Assessment Task 1 Checklist
Students name:
Did the student provide a sufficient and clear answer that addresses the suggested answer for the following? Completed successfully? Comments
Yes No Question 1 Question 2 Question 3 Question 4 Question 5 Question 6 Question 7 Question 8 Question 9 Task outcome: Satisfactory Not satisfactory
Assessor signature: Assessor name: Date:
Assessment Task 2: Prepare to produce a staff newsletterTask summary
This assessment task requires you to design and produce a staff newsletter using Microsoft Word and then to email the newsletter to staff using email software.
This assessment is to be completed in the simulated work environment in the RTO.
Required
Access to textbooks and other learning materials
Computer with Microsoft Office and internet access
Burleigh Accountants Style Guide
Newsletter Template
Newsletter Example
Document Checklist
Timing
Your assessor will advise you of the due date of these submissions.
Submit
Email with the first and second drafts of newsletter attached.
Hard copy of the Document Checklist with handwritten notes.
Email with the third and final drafts of newsletter attached.
Hard copy of the third draft of the newsletter with handwritten notes.
Assessment criteria
For your performance to be deemed satisfactory in this assessment task, you must satisfactorily address all of the assessment criteria. If part of this task is not satisfactorily completed, you will be asked to complete further assessment to demonstrate competence.
Resubmission opportunities
You will be provided feedback on your performance by the assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task.
If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you with written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Reassessment attempt(s) will be arranged at a later time and date.
You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with unfairly or have other appropriate grounds for an appeal.
You are encouraged to consult with the assessor prior to attempting this task if you do not understand any part of this task or if you have any learning issues or needs that may hinder you when attempting any part of the assessment.
Assessment Task 2 Instructions as provided to studentsComplete the following activities:
Carefully read the following scenario.
You are the Administration Officer for Burleigh Accountants. Your main duties as the Administration Officer include administering the day to day activities of the office, including organising meetings and travel, producing a range of business documents, providing assistance and support to all senior managers, and answering a range of client enquiries.
As the Administration Officer, it is your responsibility to design and produce the monthly staff newsletter based on information provided to you by the Office Manager. The newsletter has only recently been implemented as an initiative designed to keep employees up to date and to improve employee morale. There is a standard template for use.
Each month, the newsletter includes a number of regular items including industry spotlight, health at work, employee spotlight, new clients and news and upcoming events.
As advised by the Office Manager, the next months copy of the staff newsletter is to include the following information:
Industry spotlight
This months focus will be a review of Australian Accounting Trends in 2015. You are required to provide a brief outline of the content of the following article and provide a link to the article in the newsletter. Your outline should be written in your own words, include approximately 2 or 3 sentences for each of the trends listed and encourage staff members to read information at the link below:
https://theoutsourcedaccountant.com/blog/australian-accounting-trends-in-2015-financial-year/
Health at work
This months focus will be on tips for staff to incorporate more physical activity into their work day. You are required to provide a brief outline of the content of the following article and provide a link to the article in the newsletter. Your outline should be 3 4 sentences and encourage staff members to read information at the link below:
http://www.mayoclinic.org/healthy-lifestyle/adult-health/in-depth/office-exercise/art-20047394
Employee spotlight
Each month the newsletter includes a focus on a staff member. The purpose of this section of the newsletter is to provide introduce staff members and their interests outside of work. A photo of the staff member is included as well as responses to the following questions:
What is your role at Burleigh Accountants?
What kind of hobbies and interests do you have outside work?
What is one thing you couldnt live without?
What is your hidden talent?
What is your favourite movie and book and why?
This month the employee spotlight will be on you as the Administration Officer. You will need to take a photo of yourself for inclusion in the newsletter and provide a response to each of the questions above. Your response for each question should be limited to 3 or 4 sentences. You should take the photo of yourself using a Smart Phone or iPad or similar device and import the photo onto your computer and then into the staff newsletter.
New client information
Provide information to staff about a new client. Imagine that this client is the business at the link below:
http://www.mpainting.com.au/
Provide a brief description of the business and a welcome to the new client.
News and upcoming events
Advertise the upcoming loud shirt day on 31 October 2016 to raise funds for charity.
http://www.loudshirtday.com.au/
Produce a draft of the newsletter.
This part of the assessment task requires you to develop the first draft of your newsletter. Use the Newsletter Template, the Newsletter Example, and the Burleigh Style Guide to guide your formatting choices.
When you have completed the first draft of your newsletter, save the draft according to the naming conventions documented in the Style Guide and in the required folder. Note that you will be required to submit a screen shot of the final folder and files. The files should show all versions of the newsletter from first draft to final.
Print out a copy of the Document Checklist and fill out the right-hand column in pen or pencil.
When you have completed this, review your first draft of the newsletter against the document checklist, consulting the Burleigh Accountants Style Guide to ensure that you have met all the Style Guide requirements.
Produce a second draft of the newsletter.
Edit your first draft of the newsletter, drawing on insights gained during your review.
Save this updated version (second draft) of your newsletter in the relevant folder.
Send an email to your Office Manager (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.
The text of the email should summarise what is in the attachments.
Attach both drafts of the newsletter to the email.
Provide the hard copy of your marked-up checklist to your assessor at this time also.
Participate in a meeting with the Office Manager (your assessor).
During the meeting, you are required to demonstrate effective communication skills as follows:
Use of appropriate style (formal), tone (encouraging, respectful) and vocabulary (professional, business language) for the meeting
Speaking clearly and concisely
Using non-verbal communication to assist with understanding
Asking questions to identify required information
Responding to questions as required
Using active listening techniques to confirm understanding
At the meeting, your Manger will also provide you with some additional information about design requirements, which you must follow when developing your newsletter.
Your assessor will observe you while you edit your newsletter to ensure that you can:
Change column and font colours within the newsletter
Correctly use your phone or iPad to import a photo into the newsletter.
Use the help menu to assist with completion of tasks. This will involve showing your assessor that you know how to access the help menu and how to seek assistance about a topic to be advised by your assessor.
During the meeting, demonstrate to your assessor that you can complete the task, as well as explain what you are doing.
At the conclusion of the meeting, your Office Manager will provide you with a timeline for the final draft to be completed. It is an important part of this assessment that you able to produce this within the given time.
Develop a third draft of your newsletter.
When your meeting has been concluded, develop a third draft of your newsletter, ensuring that it incorporates any changes that your assessor may have suggested. Save this version of the file to the folder with the other versions.
Print a copy of your third draft.
Print the document out according to conservation requirements.
Proofread the printed document, marking the pages with pencil or pen to indicate changes that you would like to make. You should find at least one change (wider columns? More centred on the page?) that you wish to make to each page.
You are to give this marked-up hard copy to your assessor when completing activity 10.
Produce a final draft of the newsletter.
Using your marked-up third draft, produce a final draft of the newsletter, incorporating the changes that you determined in the previous activity.
Save this version of the file to the folder with the other versions.
Print out a copy of the final draft according to conservation requirements.
You are to give this hard copy to your assessor when completing activity 10.
Take a screen shot of the final folder and files.
The files should show all versions of the newsletter from first to final draft.
Send an email to your assessor.
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.
It should introduce and summarise the contents of the attachments.
Attach the final draft of the newsletter and the folder screenshot to the email.
Provide the hard copy of your marked-up third draft, and your final draft, to your assessor at this time also.
Assessment Task 2 Checklist
Students name:
Did the student: Completed successfully? Comments
Yes No Revise their first draft of the newsletter, making notes in their document checklist, including a review of:
style and layout
readability
accuracy
language? Update newsletter based on review of first draft? At the meeting, correctly identify and confirm with Manager software requirements? At the meeting, correctly identify and confirm with Manager the style requirements for newsletters as set out in the Style Guide? At the meeting, correctly confirm newsletter content with Manager? During the meeting, demonstrate effective communication skills, including
Use of appropriate style, tone and vocabulary
Speaking clearly and concisely
Using non-verbal communication to assist with understanding
Asking questions to identify required information
Responding to questions as required
Using active listening techniques to confirm understanding During the meeting, demonstrate the ability to:
Change column and font colours within the newsletter (i.e. using a range of functions)
Correctly using an input device such as a phone or iPad to import a photo into the newsletter
Using the help menu to assist with completion of tasks Modify newsletter according to assessor comments? Print a copy of the third draft of the newsletter and physically mark changes that they want to make? Print a copy of the final draft of the newsletter as set out in the style guidelines? Submit, as an email attachment, a final draft of the newsletter within required timelines? Create folders according to naming conventions documented in the style guide? Save all versions of the newsletter according to the naming convention in the Style Guide and in the required folder? Task outcome: Satisfactory Not satisfactory
Assessor signature: Assessor name: Date:
Assessment Task 3: PowerPoint presentation projectTask summary
This assessment task requires you to develop a Power Point using Power Point software and to email the Power Points to the Officer Manager using email software.
This assessment is to be completed in the simulated work environment in the RTO.
Required
Access to textbooks and other learning materials
Computer with Microsoft Office and internet access
Burleigh Accountants Style Guide
Timing
Your assessor will advise you of the due date of these submissions.
Submit
Email with first draft PowerPoint presentation attached.
Email with final draft PowerPoint presentation attached.
Marked-up hard copy of the second draft of PowerPoint presentation.
Assessment criteria
For your performance to be deemed satisfactory in this assessment task, you must satisfactorily address all of the assessment criteria. If part of this task is not satisfactorily completed, you will be asked to complete further assessment to demonstrate competence.
Resubmission opportunities
You will be provided feedback on your performance by the assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task.
If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Reassessment attempt(s) will be arranged at a later time and date.
You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with unfairly or have other appropriate grounds for an appeal.
You are encouraged to consult with the assessor prior to attempting this task if you do not understand any part of this task or if you have any learning issues or needs that may hinder you when attempting any part of the assessment.
Assessment Task 3 Instructions as provided to studentsComplete the following activities:
Carefully read the following.
All new staff members at Burleigh Heads are required to participate in an induction. It has recently been identified that new staff members also need to be inducted in setting up their work station to meet health and safety requirements.
Your Manager has asked you to develop a short PowerPoint presentation that can be provided to staff as part of their induction to assist them to set up their workstation correctly.
Your Manager has asked you to develop a PowerPoint presentation based on the following information:
http://www.wikihow.com/Set-Up-an-Ergonomically-Correct-Workstation
The presentation must be in your own words and developed according to the Style Guide. Use images to illustrate points. You will not be expected to present your work, so it must be able to stand alone as a document, and it will be marked as such.
Make notes on the presentation that you will develop.
Review the requirements for the task as set out in the scenario information, as well as the Style Guide. Then, to prepare for a meeting with the Office Manager (your assessor), develop and type up notes on the key requirements of the task, including:
The software you will use to complete the task.
An outline of the layout and style of the presentation asset out in the Style Guide.
Design elements of the presentation, including the templates you have selected.
Your understanding of the content of the PowerPoint presentation.
Develop a first draft of your presentation.
This part of the assessment task requires you to develop only the first draft of your PowerPoint presentation. It is important to remember that this is not your final draft, and that you will be making numerous changes to it before you have your final draft. Its purpose is to give yourself, and your assessor, a look at how the presentation will look generally, and how close it adheres to the notes that you have taken.
When you have completed the first draft of your presentation, save the draft according to the naming conventions documented in the Style Guide and in the required folder. Note that you will be required to submit a screen shot of the final folder and files. The files should show all versions of the presentation from first draft to final.
Write an email to your Office Manager (your assessor), requesting a meeting.
The text of the email should be in correct English, with no spelling or grammatical errors.
The email text should include the notes that you have made.
Attach the first draft of your presentation to the email.
Your assessor will answer the email with the time and date of your meeting.
Participate in a meeting with your Office Manager.
The purpose of the meeting with the Office Manager to discuss and confirm the format and style of the PowerPoint presentation as you set out in the notes you have developed
At the meeting, your assessor will also provide you with some additional information about production timelines and design requirements, which you must follow when developing your Power Point presentation.
During the meeting, you are required to demonstrate effective communication skills as follows:
Use of appropriate style (formal), tone (encouraging, respectful) and vocabulary (professional, business language) for the meeting
Speaking clearly and concisely
Using non-verbal communication to assist with understanding
Asking questions to identify required information
Responding to questions as required
Using active listening techniques to confirm understanding
Your assessor will also observe you developing your PowerPoint presentation to assess that you are able to use the functions correctly, including changing font and styles.
Your assessor will also ask you to demonstrate use of the help menu. This will involve showing your assessor that you know how to access the help menu and how to seek assistance on a topic that will be advised by your assessor.
Complete the second draft of your presentation.
Revise your first draft of the presentation, incorporating changes suggested during the meeting with your assessor.
Save the second draft as you did the first.
Print a copy of the second draft of your presentation.
Ensure that this is printed as set out in the Style Guide.
Make notes with pen or pencil on this hard copy, finding at least one change that you want to make to each slide.
Check that all spelling and grammar is correct.
Also consult the Burleigh Accountants Style Guide to ensure that you have met all the Style Guide requirements.
Complete the final draft of your presentation.
Using the handwritten notes that you have made, make a final version of the presentation, and save this version as you did to the previous two.
Take a screen shot of the final folder and files.
The files should show all versions of the presentation from first to final draft.
Send an email to your assessor.
Send the final draft of the newsletter and the folder screenshot to your assessor as email attachments within the designated timeline.
Provide the hard copy of your marked-up second draft to your assessor at this time also.
Assessment Task 3 Checklist
Students name:
Did the student: Completed successfully? Comments
Yes No At the meeting, correctly identify and confirm with Manager the presentations technology and software requirements? At the meeting, confirm the template to be used? At the meeting, correctly identify and confirm with Manager the style requirements for PowerPoint presentations as set out in the Style Guide? At the meeting, correctly identify and confirm the design elements of the Power Point presentation as set out in the Style Guide? At the meeting, correctly confirm presentation content with Manager? During the meeting, demonstrate effective communication skills, including
Use of appropriate style, tone and vocabulary for the meeting
Speaking clearly and concisely
Using non-verbal communication to assist with understanding
Asking questions to identify required information
Responding to questions as required
Using active listening techniques to confirm understanding During the observation, demonstrate the ability to:
Changing fonts and styles within the Power Point presentation (i.e. using a range of functions)
Using the help menu to assist with completion of tasks Develop and submit a first draft of the PowerPoint presentation:
Incorporating all the required content
As set out in the Style Guide requirements? Create folders according to naming conventions documented in the style guide? Check document including a review of:
style and layout
readability
accuracy
language? Modify PowerPoint presentation according to assessor comments? Print out second draft of presentation according to guidelines set out in the Style Guide? Review second draft to ensure that it is visually pleasing and follows Style Guide recommendations? Update second draft based on review? Save all versions of the Power Point presentation according to the naming convention in the Style Guide, and in the required folder? Produce final draft of PowerPoint presentation within required timelines? Task outcome: Satisfactory Not satisfactory
Assessor signature: Assessor name: Date:
Final results recordStudent name: Assessor name: Date Final assessment results
Task Type Result
Satisfactory Unsatisfactory Did not submit
Assessment Task 1 Written questions S U DNS
Assessment Task 2 Newsletter project S U DNS
Assessment Task 3 Presentation project S U DNS
Overall unit results C NYC Feedback
My performance in this unit has been discussed and explained to me.
I would like to appeal this assessment decision.
Student signature: Date:
I hereby certify that this student has been assessed by me and that the assessment has been carried out according to the required assessment procedures.
Assessor signature: Date:
