PROJ6016 Project Management Capstone
PROJ6016 Project Management Capstone
Assessment 1: Capstone Project Management Plan
Capstone Project Topic: Case of Failed project management of Sydney Opera House.
Student: Student ID A000
Academic Supervisor Submission Date: Word Count Table of Contents
TOC h u z PROJECT PLAN OVERVIEW1PROJECT INFORMATION2Project Title:2Project Aim:2Project Background:2Key Benefits of the Project:2Project Objectives:2PROJECT TEAM3Roles and Responsibilities:3Project Key Contacts:3PROJECT SCOPE4Scope Statement:4Scope Exclusions:4Key Deliverables:4Constraints:4Assumptions:4Success Criteria or Definition of Done (DoD):4Key Resources:5Work Breakdown:5PROJECT SCHEDULE6Milestones6Key Activities6BUDGET7RISK PLAN8STAKEHOLDERS AND COMMUNICATION PLAN9Stakeholder Engagement Matrix:9Communication Matrix:9PROJECT QUALITY10PROJECT REVIEW AND REPORTING11Review Process:11Project Reporting:11Approvals:11REFERENCE12Appendix 1: WBS12Appendix 2: Full schedule12Appendix 3: Budget12Appendix 4: Risk Register12Other Supporting documents12
PROJECT PLAN OVERVIEW
In the project planning process group, the output of the proposed project management plan process is known as the project plan. The project plan includes managing the project work, managing the knowledge of the project, monitoring and controlling the project and performing the changes and control processes, and closing the project process. A project plan is a document and the main purpose is executing the project defines the executing, controlling, monitoring, and closing of the project. This project plan is designed to analyze the project management impacts by using the case of Sydney Opera House's failed project management. This main issue is associated with the proposed construction project of the Sydney Opera House Concert Hall. Many issues have occurred during the project development such as it has failed to deliver the project on time within the estimated cost and fixed time. This project plan discusses the different aspects and identifies the common risks that impact the project. The effective methodology is used to help in better understanding the project management that helps in delivering the project on time and within the estimated cost. It is important to solve the issues because as compared to new project development it is quite difficult to re-construction any project. An effective and efficient project manager and skilled employees are required for better project management.
PROJECT INFORMATION
Project Title:
Analyzing the impacts of project management principles- Case of Failed project management of Sydney Opera House.
Project Aim:
The main aim of the project will be to understand issues of project management that might have appeared during the construction of the Sydney Opera House. The identification of issues will further assist in developing management strategies for applying project management principles in complex and large public projects.
The key aim will be to investigate issues and propose improvement strategies (Ranzi et al., 2018).
Project Background:
Project management has been considered an important strategic option as it involves time, money, and effort. Failed projects in the context of cost and time impact the stakeholder confidence while also influencing the profit margins. A project under the Sydney Opera House is one such example of project management failure (Haas et al., 2022). The concert hall that had to be built under the Sydney Opera house had a schedule delay of 250 % with a cost overrun of 1300%. This will have implications on the NSW governments spending and expenditure, due to which other genuine projects that require substantial investment will be delayed (Nurdiani et al., 2016).
The study will aim to answer questions like
What was the difference in proposed and adopted project management strategies for Sydney Opera House Concert Hall?
What was the benefit to establish project milestones and their probable impacts on project performance?
What are the major risk types and impacts on the same on the project performance? What techniques could be deployed for avoiding the risks?
What could be the possible project management issues that were encountered during the project construction of the Concert Hall?
Key Benefits of the Project:
Since the project has already been constructed, hence there will be no direct benefit to the organization. Although, it will guide Sydney Opera House and other organizations managing such types of complex projects in the future (Hansen et al., 2021). Utzon was the agency that had won the contract of constructing the concert wall, thus, this study will provide a reference for its future projects.
This Project will result in the following outcomes and benefits:
This research will help to identify probable problems that might have occurred during the construction of the Sydney Opera house Concert Hall. Thus, providing researchers and organizations with meaningful insights into project failures.
The research will also help identify solutions and risk management strategies. Hence elaborating the implementation of project management principles in real-time.
Project Objectives:
The overarching project objectives are:
The project manager is appointed as per schedule to solve the project delayed issue.
Project management also makes preparation for interior design with the help of interior engineers and makes a proper schedule and provides effective assistance.
The effective software is used and appointed engineers for architectural design and solved the issue related to the project scope.
PROJECT TEAM
Roles and Responsibilities:
Name Role Responsibility
Project Manager A project manager is responsible for managing the whole project and assigning tasks to other team members.
Project Supervisor The project supervisors responsibility is to view and analyze all project aspects, from project scheduling and planning to budgeting and reporting.
Project Sponsor A project sponsor is responsible for the project's success and also includes appointing the team and project manager, ensuring the project delivery, and defining the success criteria.
Project Consultant The project consultant is responsible for implementing and conceptualizing solutions regarding the process and quality improvement and also plays an effective role as a team leader advisor, and planner.
Structural Engineers Structural engineers are responsible for designing the structure through the environment and the human condition endures pressures and stresses. Also responsible for using the effective building material, inspecting the construction work, and ensuring the effective structural buildings.
Project Key Contacts:
Site Project Lead. Name Email Phone Site Project Sponsor. Name Email Phone Academic Supervisor Name Email Phone
PROJECT SCOPE
Scope Statement
The scope of this project is to design an effective project management plan for the Sydney Opera house that solved all the issues and uses effective techniques and solutions. The project scope will include deliverables, timelines, reports, and millstones (Bridges & Bridges, 2022). The project management plan includes all competent and adequate labor, equipment, tools, supervision, consumable and installs materials, testing devices, and services (Martins, 2022).
Resources
Labour
Equipment and tools
Materials
Devices and services.
Deliverables
Scope Management Plan
Quality Management Plan (data)
Risk Management Plan
Project Budget
Project Schedule
Timelines
1 and 2 weeks: Evaluating the issue of the project.
3 and 4 weeks: Revisiting the site through documents and secondary sources.
5 and 6 weeks: Understanding the role of each stakeholder through interviews or online articles.
7 and 8 weeks: Proposing solutions
9 and 10 weeks: Finishing the final report Proofreading, editing, and submission
Scope Exclusions:
Scope exclusions are defined below:
Hazardous materials
Pollutants
Damage to products
Design-build project element
Key Deliverables:
There are some major key deliverables related to this project which will be accountable to project management and the team such as,
Literature Review
Scope Management Plan (inclusive of change control process)
Quality Management Plan (data)
Risk Management Plan (inclusive of a project risk register)
Project Budget Project Schedule
Summary of research findings and Recommendations
At the end of the project, the readers will gain knowledge of practices of project management. During the construction project, stakeholder relations become important for managing costs, time, and project functions. The readers will acquire information on how project management principles can be embedded within all types of complex projects to maintain costs and complete the project within time. It will also allow managers for assessing risks and required education for all employees, workforces, and managers as well.
Constraints:
Constraints generally surround four major areas:
Scope: National and regional legislations relevant to project management. Since the pandemic is ongoing, social distancing norms need to be followed which will impact data collection methods. Hence, governmental legislation will be monitored through websites (Nurdiani et al., 2016).
Cost: Data collection will be limited, owing to cost constraints like buying good journals, interviewing people, and miscellaneous expenses. The library will be used to procure journals, while steps would be taken to reduce expenses as well (Edwards & Bowen, 2013).
Schedule: Social distancing norms, personal issues, and situational circumstances might impact the schedule of the project. The project schedule will be monitored closely.
Quality: Dependent on the availability of resources and skills, hence, tutors will be approached.
Assumptions:
Project assumptions are listed: -
The project will be completed on time; hence all other external and internal factors need to be considered.
All the documents are listed in the public domain and on government websites at the Sydney Opera House.
Success Criteria or Definition of Done (DoD):
The success criteria of the project will be
Completion of the research project before submission time.
Integrating project with all learning outcomes
The achievement of learning criteria will be matched through rubric grades and measurements.
The work schedules have been followed by all members.
Key Resources:
Resource Name Resource Details
Google Scholar, Torrens University Library, The effective information access from articles and research papers is accessed by using the effective database and library.
Construction Publications and Media reports.
The media report and construction-related data are accessible for analysis of the information used in this project development (Rey-Rey, 2022).
Work Breakdown:
In project management work breakdown structure (WBS) is a method that is used for completing the Sydney Opera House project. In WBS the complete project is divided into subsections to complete the project more efficiently and faster. Different activities are performed during the development of the project in a specific time schedule. The WBS for this project is attached in appendix 1.
PROJECT SCHEDULE
Milestones
Milestone Date
Evaluating the issue of the project 1 and 2 week
Revisiting the site through documents and secondary sources 3 and 4 week
Understanding the role of each stakeholder through interviews or online articles 5 and 6 week
Proposing solutions 7 and 8 week
Finishing the final report 9 and 10 week
Proofreading, editing, and submission 11 and 12 week
Key Activities
Key Activity Planned Date
Discussed the problem with the Sydney Opera House Concert Hall. 14 June
Searching several articles online would help in developing a budget, scope, risk register, and other parts of the project. 14 June
Revised the comments that were received, and also checked each others work for proofreading. 16 June
Learn the project management software because face issues in developing the work break structure and using project management software. 21 June
Understand the functions and real-time scheduling of work and continue understanding the projects middle parts that risk plan, scheduling, and roles. 23 June
Matched our work history, and calculated submission time and leftover part of the assignment. 25 June
Explore more library resources for understanding the project management and required resources within the project. 27 June
BUDGET
A construction budget is also an effective way to the project execution and keeps the project on track. In this project, the different activities take place during the Sydney Opera House project (Tahmasebinia et al., 2019). Making a budget plan helps to estimate the project cost and also helps to stay on schedule. The bottom-up estimation method is used to make a budget (Landau & Landau, 2022). This method includes estimating the different project parts like tasks, phases, milestones, and the total of all that define the project cost. The budget of total resources calculation is attached in appendix 3.
RISK PLAN
Project Key Risks
Risk details likelihood and consequence Risk treatment
Financial risks- The project might pose financial risks as collecting information on Sydney Opera House might require expenses by visiting the site and interviewing people. There is a moderate likelihood of these risks as costs will be monitored closely. The consequence will directly impact the project; hence it will be negative. Costs should be monitored closely, by keeping a journal through digital resources.
Political Risk: Impacts of political changes might the completion of the project (Schiller & Prpich, 2013). . Since it is an academic project, the likelihood is low hence, the consequence will have no direct impact on the project. Although, the consequence might not be negative. It is important to align with university guidelines and announcements to follow changes in a political environment.
Operational Risks: the operational risk include tasks is not completed on time and errors occurring in any equipment and failure of techniques. Conflicts and mismanagement of the group might impact the scheduling of the project. The likelihood is high, the consequence will be negative. Conflict management techniques must be applied, positive collaboration will be fostered.
STAKEHOLDERS AND COMMUNICATION PLAN
A stakeholder is any person, group, or organization whose interests may be impacted by the project, or who may impact the project. Identify them, and their interest in the project.
Impacts may be internal and/or external, positive, or negative, and may vary during the life of the project (costs, disruptions, temporary arrangements, etc.). Some of these may require culture change and associated change management, either internally (where staff attitudes will be important) or externally within the community affected. New standards/policies/legislation/regulations may impact outside agencies and service providers.
Stakeholder Engagement Matrix:
Table SEQ Table * ARABIC 1: Stakeholder Engagement Matrix
Stakeholder (Name, or Role) Internal / External Power (H.M.L) Interest (H.M.L) Involvement (H.M.L) Engagement method
Project manager Internal H H H Active engagement by using digital resources to reduce any miscommunication
Project sponsor External H H H Active engagement through sending drafts and incorporating changes within the report.
Project scheduler Internal H H H Using the face to face communication and email to discuss the project reports.
Communication Matrix:
Table SEQ Table * ARABIC 2: Communication Matrix
Stakeholder (Name, or Role) What information How to communicate Via what media How often How feedback is taken
Project manager information regarding the progress of the report to align each members activity Communication will be done through online chat groups, calls, and face-to-face conversations Digital media communication should be done frequently, for aligning with the work schedule Feedback will be taken through face-to-face and feedback forms
Project Sponsor Information regarding the progress of the report, aligning with intended learning outcomes, and brief guidelines Through emails within online portals of the university. Digital media Communication with the tutor will be occasional only when important milestones have been covered. e-mails and face-to-face feedback.
Project scheduler About the tasks schedule. Face-to-face and using email for communication. Digital media Twice in week Through mails
PROJECT QUALITY
Key milestone / Deliverables Quality Metrics / Standards Quality Assurance Activities Quality Control Activities
Evaluating the issue of the project Using descriptive tools to evaluate issues Ensuring all issues have been covered by conducting a thematic analysis Using documents that are updated and published
Understanding the role of each stakeholder through interviews or online articles Using descriptive tools Ensuring all issues have been covered Matching the roles and responsibilities adhered to by each member of the project.
PROJECT REVIEW AND REPORTING
Review Process:
The project review was done in collaboration with all stakeholders of the project, which includes group members and tutors. The group meeting was held for more than 10 hours per week, where progress details were discussed like using MS project, identifying issues, proposing solutions, and others. The draft was also e-mailed to the tutor, which helped us to acquire information on mistakes, and alignment with learning outcomes. The review process included checking the progress with the guidelines of the brief and alignment with a problem statement.
Project Reporting:
Reporting cycle with each group member was done during the week while reporting to the academic supervisor was completed as per the scheduling done by the university. For completing the project, weekly reporting cycle was done with all members.
Approvals:
Start Date: Completion Date: Student Name: Student No: A000
Student Signature: Date: Academic Supervisor: Approved by Date: REFERENCE
Bridges, J., & Bridges, J. (2022).How to Write a Scope of Work. ProjectManager. Retrieved 24 June 2022, from https://www.projectmanager.com/training/write-scope-work.
Haas, L., Tussey, J., & Metzger, M. (2022). Sydney Opera House.Springer Texts In Education, 167-183. https://doi.org/10.1007/978-3-030-99422-8_10
Hansen, Z., Haug, A., Afandi, S., & Hvam, L. (2021). Complexity management in project organisations.Production Engineering,15(3-4), 361-370. https://doi.org/10.1007/s11740-021-01033-7
Landau, P., & Landau, P. (2022).Construction Budget: A Quick Guide (with Examples). ProjectManager. Retrieved 24 June 2022, from https://www.projectmanager.com/blog/construction-budget-quick-guide.
Martins, J. (2022).The quick guide to defining project scopein 8 steps. Asana.com. Retrieved 24 June 2022, from https://asana.com/resources/project-scope.
Nurdiani, I., Brstler, J., & Fricker, S. (2016). The impacts of agile and lean practices on project constraints: A tertiary study.Journal Of Systems And Software,119, 162-183. https://doi.org/10.1016/j.jss.2016.06.043
Ranzi, G., Vallati, O., & Cashen, I. (2018). A Methodology for the Inspection and Monitoring of the Roof Tiles and Concrete Components of the Sydney Opera House.Digital Heritage. Progress In Cultural Heritage: Documentation, Preservation, And Protection, 689-699. https://doi.org/10.1007/978-3-030-01762-0_61
Rey-Rey, J. (2022). Nature as a Source of Inspiration for the Structure of the Sydney Opera House.Biomimetics,7(1), 24. https://doi.org/10.3390/biomimetics7010024
Schiller, F., & Prpich, G. (2013). Learning to organise risk management in organisations: what future for enterprise risk management?.Journal Of Risk Research,17(8), 999-1017. https://doi.org/10.1080/13669877.2013.841725
Tahmasebinia, F., Fogerty, D., Wu, L., Li, Z., Sepasgozar, S., & Zhang, K. et al. (2019). Numerical Analysis of the Creep and Shrinkage Experienced in the Sydney Opera House and the Rise of Digital Twin as Future Monitoring Technology.Buildings,9(6), 137. https://doi.org/10.3390/buildings9060137
Viter, I. (2022).Creating a Project Budget A Complete Guide. Forecast.app. Retrieved 24 June 2022, from https://www.forecast.app/blog/how-to-create-a-project-budget.
Appendix 1: WBS
Appendix 2: Full schedule
Project Week 1 &2 Week 3& 4 Week 5&6 Week 7&8 Week 9&10 Week 11&12
Evaluating the issue of the project Revisiting the site through documents and secondary sources Understanding role of each stakeholder through interviews or online articles Proposing solutions Finishing the final report Proof reading, editing and submission Appendix 3: Budget
Project cost category Description Cost
Human resources Salary of temporary and full time workers. $450.00
Training fees Outside contractors, workshops, and conferences. $300.00
Travelling spending Anyone travel from one place to another for project work $200.00
Material resource All items required to complete work. $1,050.00
Research expenses Data and study required to complete the project and provide best result. $100.00
Capital expenditures Technical and equipment upgrade $700.0
Contingency reserves Contingency funds that reduce the risks of budget overruns (Viter, 2022). $100.00
Total $2900
Appendix 4: Risk Register
Risk description Likelihood of risk occurring Impact severity Owner Risk Mitigation
Financial risk The project might pose financial risks as collecting information on Sydney Opera House might require expenses by visiting site and interviewing people High High High Project manager Costs should be monitored closely, by keeping journal through digital resources.
Political risk Impacts of political changes might the completion of project. High High High Project sponsor It is important to align with university guidelines and announcements to follow changes in political environment.
Operational risk The operational risk include task is not complete on time and error occur in any equipment and failure of techniques. High High High Project manager and project scheduler Conflict management technique must be applied, positive collaboration will be fostered.
Other Supporting documents
