The Role of AI in Virtual Meetings:

The Role of AI in Virtual Meetings:

Challenges, Potentials and Critical Success Factors.

Table of Contents

TOC o "1-3" h z u1.Introduction PAGEREF _Toc153235260 h 72.Literature Review PAGEREF _Toc153235261 h 9a.History PAGEREF _Toc153235262 h 9b.Current market PAGEREF _Toc153235263 h 9c.How it has changed digital meetings PAGEREF _Toc153235264 h 9d.Existing Challenges PAGEREF _Toc153235265 h 9e.Potentials PAGEREF _Toc153235266 h 9f.Why are users attracted PAGEREF _Toc153235267 h 93.Research Question PAGEREF _Toc153235268 h 94.Methodology PAGEREF _Toc153235269 h 115.Data collection PAGEREF _Toc153235270 h 126.Analysis PAGEREF _Toc153235271 h 127.Conclusion & future work PAGEREF _Toc153235272 h 128.Challenges for AI in Virtual Meetings PAGEREF _Toc153235273 h 189.Critical Success Factors for AI in VM PAGEREF _Toc153235274 h 2110.Application of A.I in Virtual Meeting PAGEREF _Toc153235275 h 2111.Results and Discussions PAGEREF _Toc153235276 h 2912.Future Work PAGEREF _Toc153235277 h 3313.Conclusion PAGEREF _Toc153235278 h 3314.References PAGEREF _Toc153235279 h 36

TOC h z c "Figure"

Table of Figures

Figure 1 Frequency of using Digital Meetings PAGEREF _Toc153155366 h 30Figure 2 Purpose of using Digital Meetings PAGEREF _Toc153155367 h 32Figure 3 Different platforms of Digital Meetings PAGEREF _Toc153155368 h 33

Abstract

The integration of Artificial Intelligence (AI) into digital meetings is more than a technological advancement; it represents a transformative force that has reshaped modern work culture. This infusion of AI technologies has transcended conventional boundaries. It has sparked innovation in digital meetings and is redefining the essence of virtual collaborations. This master's thesis explores the transformative impact of AI on virtual meetings, focusing on its role in enhancing efficiency, communication, and user experience.

The research addresses historical challenges, such as limited non-verbal cues and data security concerns, and explores AI applications for automated transcription, real-time language translation, and facial and emotion recognition. It also examines AI's impact on security measures, collaboration dynamics, and adaptive virtual environments. The study uses qualitative and quantitative research approaches, incorporating case studies, user surveys, and data analytics, to assess the efficacy and user satisfaction of AI-integrated virtual meetings.

This thesis paper endeavours to conduct a comprehensive examination to ascertain the extent to which AI is affecting a revolution in virtual meetings. The inquiry will involve a detailed analysis of the multifaceted ways in which AI technologies are reshaping and revolutionizing the dynamics of virtual collaborative interactions.

IntroductionThe integration of AI into digital meetings has become an integral part of modern work culture. AI technologies have redefined how geographically dispersed participants engage and innovate in virtual collaborations. This research aims to explore the intricate relationship between AI and digital meetings, focusing on how AI-driven functionalities enhance interactions and shape the meeting experience.

AI's role in digital meetings goes beyond superficial changes. It fundamentally alters how individuals and organizations engage in virtual collaborations. This study delves into various dimensions of AI in digital meetings, emphasizing its potential to enhance communication efficiency, foster inclusivity, and facilitate seamless collaboration. By scrutinizing AI-powered features and applications, this research uncovers profound implications for the contemporary workplace and the evolving landscape of remote work.

The dynamics of meetings and events are undergoing a profound transformation, as outlined in the 2019 Meetings and Events Future Trends report, and this trend is poised to continue in the near future CITATION CWT l 1031 [1]. Augmented reality, AI, and sophisticated data analysis tools are empowering meeting planners to elevate standard concepts, saving both time and resources while setting higher expectations.

The convergence of augmented and virtual reality is set to transform the landscape of creative implementation. Furthermore, technology is poised to streamline routine tasks through the introduction of advanced meeting management tools and event applications. According to Chris Goundrill, the Commercial Director for UK & Ireland at CWT Meetings & Events, a staggering 80 percent of requests now come with a technology requirement. This percentage is anticipated to rise as planners recognize the multitude of benefits that technology offers CITATION Juh19 l 1031 [2].

While virtual meeting technology is predicted to witness increased adoption, there is no imminent threat to traditional face-to-face meetings. Many multinational corporations have global offices and clientele spread across the world. Conducting in-person meetings across different countries is not always viable, especially when factoring in travel expenses and time constraints. Yet, with the support of sophisticated software and advanced technology, a new hybrid model, coined as "phygital" - blending physical and digital meetings, is emerging CITATION Pic23 l 1031 [3].

A more widespread used Augmented reality (AR) and Virtual Reality (VR) has been anticipated. As demand for advanced VR tools grows within the meetings and events industry CITATION Ver22 l 1031 [4], the prices of the necessary equipment have decreased CITATION AlA23 l 1031 [5]. These technologies will be increasingly leveraged to represent speakers who are unable to physically attend, employing holograms as an alternative. Beyond being practical and cost-effective, AR and VR are instrumental in driving attendee engagement CITATION Mor22 l 1031 [6].

The surge in AI, inclusive of bot technology and chat interfaces, has seen tremendous rise CITATION Cal22 l 1031 [7]. For meeting planners, AI serves as a valuable resource for efficiently disseminating information through messaging and chat platforms. AI has already made significant strides in various sectors of the hospitality industry, the health sector and so on, and exhibits promising potential for enhancing the efficiency and experience of meetings and events.

Literature ReviewHistoryCurrent marketHow it has changed digital meetingsAI in Virtual Meetings

In today's rapidly evolving corporate landscape, the paradigm of communication has shifted from traditional face-to-face interactions to the virtual realm, a transformation further accelerated by the onset of the COVID-19 pandemic. This transition has transcended the boundaries of businesses, permeating into academia, and even shaping the dynamics of social interactions. Consequently, possessing adept tools that can seamlessly facilitate effective communication and collaboration within this virtual environment has become not just a convenience, but an indispensable requirement.

As we navigate through this new frontier of virtual interactions, we inevitably encounter the constraints of existing online meeting platforms. Issues such as suboptimal audio quality, inefficient management of meetings, and a perceived lack of active participant engagement are pervasive challenges. This is precisely where the integration of Artificial Intelligence (AI) emerges as a pivotal solution. AI, with its remarkable capacity to automate routine tasks and elevate the overall user experience, transforms from being a mere augmentation to an integral driver in the evolution of online meetings.

By incorporating AI, we're not only mitigating current limitations, but we're also unlocking a realm of potential for even more streamlined and engaging virtual interactions. The technology's innate ability to learn, adapt, and optimize user experiences positions it as a transformative force in the landscape of online meetings. The result is meetings that transcend mere functionality, becoming dynamic, intuitive, and tailored to the specific needs of each participant. In essence, AI is reshaping the very fabric of how we conduct virtual meetings, rendering them not only more productive and interactive, but ultimately, more valuable for all parties involved.

The strides that AI has made in terms of revolutionizing online collaboration and digital meetings are undeniably significant. Its integration heralds a new era, one where virtual interactions are elevated to a level of efficiency and engagement previously unattainable through conventional means. As we continue on this trajectory, the full potential of AI in shaping the future of virtual meetings is bound to unfold, promising further innovations and enhancements in the way we connect and collaborate in the digital realm. Few are: (https://vcam.ai/blog/ai-tools-online-meetings#:~:text=The%20Value%20Proposition%20of%20AI%20in%20Meetings&text=For%20instance%2C%20AI%20can%20transcribe,real%2Dtime%20feedback%20to%20speakers)

2. State of the Daily Life (regarding AI and VM)

The COVID-19 pandemic has been a catalyst for transformative shifts in the way we live, work, and connect. Among the most notable arenas of change are the pervasive integration of Artificial Intelligence (AI) and the ubiquitous reliance on Virtual Meetings (VM). As the world confronted unprecedented challenges, the synergy between these technological advancements and the necessity for remote interactions became emblematic of resilience and adaptability. This exploration delves into the state of daily life, marked by the intersection of AI and VM during the pandemic and beyond. It is essential to recognize that this landscape is dynamic, evolving with each passing day. The technological narratives woven during the pandemic have not only reshaped professional environments but have also left an indelible mark on how we learn, communicate, and seek healthcare. This narrative unfolds against the backdrop of a global crisis, offering insights into the profound changes in the fabric of our daily lives, while also acknowledging the potential evolutions that may have transpired since the last knowledge update. In this exploration, we unravel the multifaceted impact of AI and VM on our daily routines, dissecting the symbiotic relationship between technology and the reshaping of societal norms in the face of unprecedented challenges.

Post-covid Boom of Virtual Meetings/Video conferencing (Data, facts to find)

With the advent of the COVID-19 pandemic, digital meetings have seen a significant surge in usage, underlining their increasing significance in today's work landscape. In fact, since the pandemic began, around half of the workforce has been participating in Zoom meetings, spending between one to three hours in them on a weekly basis [8].

The real advantage of bringing AI into online meetings lies in its ability to make these interactions smoother, more engaging, and focused on achieving tangible results. For instance, AI has the capability to transcribe what is being said in a meeting in real-time. This means that participants can concentrate on the discussion instead of worrying about taking notes. Additionally, AI can analyze the tone and pace of conversations, providing immediate feedback to speakers. These features not only elevate the quality of meetings but also lead to more actionable insights and promote better decision-making.

In the business world, where time is of the essence, the efficiencies gained from integrating AI in meetings can result in significant cost savings and increased productivity. This demonstrates how AI is not just a technological add-on, but a valuable tool that can fundamentally enhance the way we conduct and derive value from online meetings. It aligns with the demands of a fast-paced business environment, where making the most out of every minute can translate into substantial benefits.

3. Boom AI

The term "Boom AI" encapsulates a pivotal phase in the development of Artificial Intelligence (AI) technologies, signifying an unprecedented surge in growth and progression. CITATION Str18 l 1031 [8] This surge is particularly evident in its pervasive infiltration into an extensive array of industries and applications. Sectors like healthcare, finance, autonomous vehicles, and numerous others have witnessed a seismic shift due to the integration of AI-powered solutions.

The moniker "boom" distinctly conveys the exponential velocity at which AI is advancing. It underscores the remarkable speed at which AI technologies are maturing, demonstrating an extraordinary capacity to revolutionize established norms across society. This phenomenon is fundamentally altering the way businesses operate, transforming medical diagnoses and treatments, redefining financial strategies, and even reshaping the future of transportation.

In healthcare, for instance, AI is enabling unprecedented breakthroughs in medical imaging, diagnostics, and personalized treatment plans. In finance, it is revolutionizing risk assessment, fraud detection, and investment strategies. The advent of autonomous vehicles, underpinned by AI-driven technologies, is poised to revolutionize transportation, promising safer and more efficient mobility.

This "Boom AI" era signifies a transformative epoch, promising to touch virtually every facet of modern life. Its rapid evolution is indicative of a technological renaissance, one that holds the potential to usher in a new era of innovation and efficiency across industries and society at large. As AI continues to advance, its profound implications are poised to redefine the possibilities and potentials of human achievement.

Existing Challenges Here are some common challenges associated with virtual meetings.

Technical Issues

Internet Connectivity- Participants may encounter issues with their internet connections, leading to disruptions, freezes, or dropped calls. This challenge can result in communication gaps and hinder the overall meeting experience.

Software Glitches- Technical glitches within the meeting platform, such as audio or video malfunctions, can impede the smooth flow of the meeting, causing frustration and potential loss of valuable time.

Communication Barriers

Non-Verbal Cues- Virtual meetings may lack the richness of face-to-face communication, making it challenging to interpret non-verbal cues and body language accurately. This limitation can affect the nuanced understanding of participants' reactions and sentiments.

Cross-Cultural Communication- Different cultural norms and communication styles may be amplified in a virtual setting, leading to misunderstandings or challenges in building rapport among participants from diverse backgrounds.

Engagement and Focus

Distractions- Participants working from home or other remote locations may face more distractions, impacting their engagement in the meeting. This challenge can result in decreased attentiveness and participation.

Multitasking- The virtual environment may tempt participants to multitask, such as checking emails or working on other tasks simultaneously, reducing their overall engagement and attention during the meeting.

Time Zone Differences

Global Teams- Coordinating meetings across different time zones can be challenging. Some participants may have to attend meetings during non-standard working hours, potentially leading to fatigue and reduced participation.

Security Concerns

Privacy and Security- Virtual meetings may be susceptible to privacy and security breaches if the platform is not adequately secured. Unauthorized access or data breaches can compromise sensitive information shared during the meeting.

Collaboration and Interaction

Limited Interaction- Virtual meetings may limit spontaneous interactions and impromptu discussions that often occur in physical meetings. This limitation can impact team dynamics and the exchange of creative ideas.

Collaborative Tools

Depending on the platform used, collaborative tools may be limited, affecting group work, brainstorming sessions, and the overall collaborative experience among team members.

Fatigue

Zoom Fatigue- Prolonged periods of staring at a screen during virtual meetings can lead to fatigue and decreased attention spans. The lack of physical movement and change in environment may contribute to a sense of exhaustion.

Accessibility

Digital Accessibility- Some participants may face challenges in accessing and participating in virtual meetings due to digital literacy issues or accessibility barriers. This challenge can result in exclusion and hinder effective communication.

Meeting Etiquette

Lack of Etiquette Virtual meetings may suffer from a lack of established etiquette, such as participants talking over each other, not muting when necessary, or not adhering to established norms, leading to a less organized and efficient meeting environment.

Technical Literacy

Skill Variances- Participants may have varying levels of technical proficiency, affecting their ability to use the meeting platform effectively. This discrepancy can lead to delays, frustration, and a less seamless virtual meeting experience.

Addressing these challenges requires a strategic and holistic approach, including providing technical support, offering training programs, establishing clear communication guidelines, and continuously refining virtual meeting practices to enhance overall effectiveness and engagement.

PotentialsAs we navigate an increasingly virtual world, the potentials of AI in digital meetings unveil a tapestry of opportunities to redefine how individuals and organizations engage in collaborative endeavors. From enhancing productivity through automated tasks to providing personalized user experiences, the transformative impact of AI on the landscape of digital meetings is both imminent and compelling. This research thesis embarks on a comprehensive exploration of the untapped potentials, offering insights into how AI can revolutionize and elevate the efficiency and effectiveness of digital meetings in the contemporary digital age. (https://www.workast.com/blog/ai-powered-revolution-transforming-webinar-and-video-conferencing-platforms/#:~:text=AI%20has%20ushered%20in%20a,we%20communicate%20and%20collaborate%20remotely. )

Automated Transcription and Captioning- The advent of AI technology has significantly streamlined the transcription and captioning of webinar and video conference recordings. Automated transcription tools, fueled by AI, excel in converting spoken content into written text with remarkable accuracy. This transformation not only facilitates convenient review but also enables participants to efficiently search for specific information within the recorded content. Furthermore, AI-driven captioning plays a pivotal role in enhancing accessibility, particularly for individuals with hearing impairments. This innovation ensures that virtual meetings and events are inclusive, breaking down barriers and making the digital communication space more accommodating for diverse participants.

Real-time Language Translation- In a globalized world, effective communication can be impeded by language barriers. Nevertheless, AI-driven webinar and video conferencing platforms have successfully tackled this challenge by integrating real-time language translation features. Through the utilization of AI algorithms, these platforms can autonomously translate both spoken and written content into numerous languages. This capability facilitates seamless communication and collaboration among participants with diverse linguistic backgrounds. The integration of AI-powered translation not only breaks down language barriers but also fosters a more inclusive and collaborative virtual environment, allowing individuals from various language groups to engage meaningfully in discussions and activities.

Intelligent Virtual Assistants- The rise of intelligent virtual assistants, driven by AI, is a growing trend in webinar and video conferencing platforms. These virtual assistants play a pivotal role in automating repetitive tasks, aiding in scheduling, overseeing recordings, and delivering live session support. Harnessing the capabilities of natural language processing (NLP) and machine learning, these assistants provide a seamless and intuitive interaction experience within the platform. Not only do they contribute to time savings, but they also streamline workflows, offering users an efficient and user-friendly means to navigate and engage with the features of the platform. The integration of AI-driven virtual assistants enhances the overall functionality and user experience in webinar and video conferencing settings.

Automated Meeting Summaries- Artificial Intelligence (AI) algorithms have the capability to analyze meeting content in real-time, producing succinct summaries. This functionality serves as a valuable tool, ensuring the efficient capture of key points, decisions, and action items during the meeting. The real-time summarization feature is particularly beneficial for post-meeting follow-ups, streamlining the process of distilling crucial information.

.Facial and Emotion Recognition- Facial and emotion recognition technology driven by AI holds the promise of transforming virtual communication. These sophisticated tools have the capability to scrutinize facial expressions and body language, furnishing immediate insights into the emotions and engagement levels of participants. This valuable information serves meeting organizers by allowing them to assess the impact of their presentations, pinpoint potential issues, and adapt their delivery methods for improved audience reception. The integration of AI-powered facial and emotion recognition not only enhances the understanding of participants' reactions but also provides actionable data for refining communication strategies, ultimately fostering more effective and engaging virtual interactions.

Intelligent Noise Cancellation- AI-driven noise cancellation algorithms improve audio quality in virtual meetings by eliminating background noise. This feature ensures a concentrated and undisturbed meeting environment, enhancing communication clarity and allowing participants to stay focused on the discussion without being disrupted by extraneous sounds.

Gesture Recognition- AI can interpret gestures made by meeting participants, adding a layer of non-verbal communication to virtual interactions. This technology can enhance the richness of communication, compensating for the absence of certain physical cues in virtual meetings.

Automated Agenda Management- AI algorithms can analyze meeting agendas, suggesting relevant topics, and ensuring that discussions stay on track. This helps optimize meeting time and ensures that important agenda items are adequately addressed.

Personalized Meeting Experiences- AI can analyze participants' preferences, behavior, and historical interactions to tailor virtual meeting experiences. This personalization can include adjusting settings, layouts, and content recommendations for each participant.

Enhanced Security Measures- AI-driven security features can detect and prevent potential cybersecurity threats during virtual meetings. This includes identifying unauthorized access attempts, ensuring data encryption, and safeguarding sensitive information.

Automated Action Item Tracking- AI can identify and track action items arising from discussions during virtual meetings. This feature streamlines the follow-up process, ensuring that tasks are assigned, monitored, and completed efficiently.

Adaptive Virtual Environments- AI can dynamically adjust virtual meeting environments based on participant preferences. This includes optimizing lighting, backgrounds, and other visual elements to create a more comfortable and productive setting for each participant.

The integration of AI into virtual meetings has the potential to transform these interactions by providing intelligent, efficient, and personalized experiences. As technology continues to advance, the role of AI in optimizing virtual meetings is likely to expand, offering increasingly sophisticated solutions to enhance collaboration and communication in remote work settings.

Why are users attractedVirtual meetings offer efficiency (https://doodle.com/en/resources/blog/7-reasons-virtual-meetings-could-improve-your-business/)

The time and expenses associated with commuting to client meetings can accumulate significantly. ( https://www.forbes.com/sites/danielreed/2019/01/30/report-suggests-that-23rds-of-the-100-billion-spent-annually-on-business-meetings-travel-is-wasted/?sh=52fa073b657 )On average, professionals lose approximately five days annually solely on travel for meetings, not including the additional hours spent scheduling, planning, or arranging travel. ( https://nextplane.net/blog/the-financial-and-productivity-cost-of-travelling-to-meetings-on-smes/ ) This equates to a full week that could be allocated by a salesperson for approaching potential clients, a creative agency for crafting successful campaigns, or a recruiter for conducting candidate interviews.

Virtual meetings eliminate time spent on travel or moving between meeting locations. Consequently, employees can direct their attention more towards accomplishing tasks rather than navigating the logistics of physical attendance.

Virtual meetings enhance productivityAccording to our State of Meetings report, a significant 89% of professionals identify poorly organized or ineffective meetings as a major source of work-related frustration. ( https://doodle.com/en/resources/research-and-reports-/the-state-of-meetings-2019/) Virtual meetings present a notable advantage by promoting organization and focused discussions over casual conversations and brainstorming. Traditional in-person meetings often exhibit an improvised atmosphere, leading to sessions extending beyond their scheduled duration. Virtual meetings, in contrast, adhere to a more rigorous structure and oversight.

A third of professionals frequently encounter frustration due to participating in meetings where crucial decision-makers are absent, hindering the creation of impactful next steps. ( https://doodle.com/en/resources/research-and-reports-/the-state-of-meetings-2019/ )The adaptability of virtual meetings significantly increases the likelihood of having essential decision-makers present, resulting in more fruitful and constructive meetings. This eliminates the need for multiple follow-up sessions to reach decisions.

Virtual meetings offer simplified schedulingThe annual time spent traveling to meetings pales in comparison to the considerable time invested in attempting to schedule them initially. For companies fortunate enough to have a unified email and calendar tool, like Outlook or Google, the integrated time suggestion features have notably streamlined the process for internal meetings. However, the challenge of coordinating schedules reemerges when scheduling meetings involving clients, suppliers, candidates, partners, or external stakeholders.

Platform-agnostic scheduling tools such as Doodle prove invaluable, providing the same straightforward scheduling ease experienced with internal tools, now extended to external parties. Additionally, Doodle's seamless integration with Microsoft Teams and Zoom ensures automatic generation of virtual meeting links with every meeting invitation, eliminating concerns about last-minute link provision.

Virtual meetings enhance internal communication efficiencyWhile much attention is often directed towards external factors such as securing new business and optimizing supply chains, McKinsey's research suggests that organizations with clear internal communication structures are better positioned to navigate the challenges posed by the pandemic and the ensuing economic downturn. ( https://www.mckinsey.com/capabilities/risk-and-resilience/our-insights/covid-19-implications-for-business ) Robust management, ongoing development initiatives, and positive reinforcement of the company's purpose and strategy contribute to keeping employees focused and productive, offering a stark contrast to competitors experiencing morale declines.

Virtual meetings enable managers to establish and adhere to a consistent schedule of team meetings and one-on-one sessions, which may face disruptions in the complex dynamics of office life. Implementing online town halls further provides an avenue for employees worldwide to connect and receive updates from senior leaders, fostering a sense of connection across the entire organization.

Flawless Virtual Pitches

In the bygone era before COVID-19, creative agencies invested up to 83,000 for a single client pitch, factoring in time, travel, and resources. ( https://www.campaignlive.co.uk/article/brand-experience-report-2017-pitching-payment/1437428 )The pandemic has underscored the benefits of online meetings, with companies and clients alike favoring the freedom and flexibility they offer over extensive travel. However, this shift places a premium on the need for perfection in virtual pitch meetings.

Beyond incorporating creative elements like whiteboards, virtual breakouts, or polling, it's essential to prioritize the fundamentals. According to executives, the critical elements of successful meetings include:

1. Setting clear objectives (72%)

2. Having a clear agenda (67%)

3. Limiting the number of participants (35%)

4. Incorporating visuals, such as videos and presentations (27%)

Given that most senior executives spend 20 hours or more in meetings, mastering these fundamental elements positions you ahead of competitors. ( https://doodle.com/en/resources/research-and-reports-/the-state-of-meetings-2019/ ) Unquestionably, practice is paramount. Ensuring a seamless presentation flow is crucial, even in the virtual realm, allowing your expertise to shine through.

Virtual Meetings: A Continuous Source of Benefits

Virtual meetings offer a distinct advantage over most in-person meetings, and it's not just about entertaining Zoom backgrounds. The ability to easily record virtual meetings is a functionality that many professionals underutilize.

When pitching to potential clients, recording the meeting allows you to share a presentation recording with the target, facilitating sharing with other key stakeholders. Furthermore, reviewing the recording yourself provides an opportunity to fine-tune your skills, increasing the likelihood of success in future business engagements.

For internal team meetings, recording and storing sessions in an easily accessible location enables employees on vacation to catch up on essential points upon their return. Additionally, new team members can efficiently get up to speed by watching recent meetings.

Recording meetings proves particularly beneficial for training sessions and demos, saving time in the future by enabling the sharing of recordings rather than repeating training sessions multiple times.

Enhance Your Companys Standing in the Virtual Realm

While the COVID-19 pandemic has had devastating effects on the conferencing and events industry, several crucial gatherings have successfully transitioned online in the past year. Surprisingly, some professions now prefer this virtual paradigm.

Utilizing the same software and setup employed for virtual meetings, your company can elevate its reputation by putting senior managers and thought leaders in the spotlight. They can engage in online conferences worldwide, participate in previously inaccessible online discussions, or even feature as guests on leading podcasts within your industry. By expanding the definition of online meetings, you can witness a significant boost in awareness for your company.

Companies fully embracing various aspects of online meetings, collaboration, virtual town halls, and digital conferences will not only emerge from the pandemic more robust, leaner, and more productive but will also transform into organizations ready to embrace the new future of work.

Research QuestionThe central inquiry addressed within this paper is a comprehensive exploration into the multifaceted realm of integrating Artificial Intelligence (AI) into the dynamics of digital meetings.

Can Artificial Intelligence revolutionize Digital Meeting?

This research question explores the transformative potential of Artificial Intelligence (AI) in reshaping the landscape of digital meetings. The inquiry delves into the capabilities of AI to enhance various aspects of virtual collaboration, including automation, data analysis, and user experience. Researchers aim to assess how AI technologies can revolutionize the efficiency, productivity, and overall dynamics of digital meetings. This investigation encompasses the exploration of AI-driven features such as automated transcription, virtual assistants, and real-time analytics, seeking to understand their impact on communication, collaboration, and the overall effectiveness of virtual meetings. The research endeavors to provide insights into the possibilities and challenges associated with leveraging AI for a revolutionary shift in the way we conduct and experience digital meetings..

What are the challenges and potential of using AI in Digital MeetingThe research question will investigates the dual aspects of leveraging Artificial Intelligence in virtual collaboration. It examines hurdles, such as technical issues and privacy concerns, while exploring AI's potential to enhance efficiency, automate tasks, and redefine the dynamics of digital meetings.

What can be the critical success factors for using AI within Digital Meetings?

This question explores essential elements contributing to the effective integration of Artificial Intelligence in virtual collaboration. Investigating technological robustness, user adoption, and ethical considerations, it aims to identify key factors determining the success of AI applications in optimizing digital meeting experiences.

MethodologyFor the purpose of our methodology, we implemented a survey distribution strategy utilizing a Google Form, which was disseminated amongst individuals spanning various age groups and professional backgrounds. The intent was to garner a rich and varied dataset that could provide comprehensive insights into the multifaceted realm of web conferencing technologies.

The outcomes derived from these methodological endeavours proved to be not only insightful but also remarkably illuminating, offering a fresh array of perspectives that harmoniously aligned with the initial suppositions and hypotheses that guided our study. The synergy between our preconceived notions and the actual survey findings added robustness to our research, affirming the validity of our study's foundational framework.

The survey itself was meticulously crafted, designed to encompass a broad range of inquiries that aimed to paint a comprehensive picture of web conferencing utilization. Participants were prompted to reflect on their engagement with web conferencing both in the period preceding and following the emergence of the COVID-19 pandemic. Through thoughtfully curated questions, respondents were encouraged to articulate specific challenges encountered while navigating this technology.

Going beyond usage patterns and challenges, participants were afforded the opportunity to express their expectations in the realm of web conferencing. They were invited to share their perspectives on potential enhancements or updates that, in their view, could yield tangible benefits. This holistic and inclusive approach ensured that our survey captured a nuanced understanding of participants' experiences and perspectives regarding web conferencing technologies.

In essence, our methodology was crafted not merely as a data-gathering exercise but as a strategic tool to unravel the intricacies of web conferencing dynamics. By engaging participants in a thoughtful exploration of their experiences, challenges, and expectations, we aimed to generate a robust dataset that could serve as a valuable foundation for our study's analysis and conclusions.

Data collectionAnalysisConclusion & future workChallenges for AI in Virtual MeetingsVirtual meetings, facilitated by platforms such as Zoom, Microsoft Teams, or other video conferencing tools, bring forth a plethora of advantages for remote collaboration and communication. However, inherent within this digital medium are notable challenges that necessitate consideration and strategic navigation. The association of benefits and challenges in the realm of virtual meetings underscores the importance of adeptly addressing and justifying the complexities associated with this increasingly prevalent mode of professional interaction.

Critical Success Factors for AI in VM

The successful integration of Artificial Intelligence (AI) into virtual meetings relies on a series of crucial elements that collectively form the foundation for its effectiveness. These critical success factors are pivotal in ensuring that AI technologies seamlessly interact with virtual meeting environments, enhancing communication, productivity, and the overall meeting experience. Each of these key elements plays a distinctive role in facilitating the seamless incorporation of AI, thereby contributing to more efficient and productive virtual meetings.

Based on the data collected

6.1 A

Aa

Application of A.I in Virtual MeetingArtificial Intelligence (AI) holds significant potential to enhance various aspects of virtual meetings, providing innovative solutions to common challenges and improving overall efficiency. Here are some key potentials of AI in virtual meetings. (Check google form for more)

1. AI for Crystal Clear Audio: Transforming Online Meetings- In the contemporary landscape of business operations, online meetings have evolved from a convenience to an absolute necessity. However, the challenge arises when external factors, such as ambient noise, threaten to hinder effective communication. This is precisely where AI-driven tools like Krisp.ai come into play. Leveraging the power of machine learning, Krisp.ai adeptly filters out background noise, ensuring a seamless online meeting experience.

Few advantages of Integrating Krisp.ai: *

Enhanced Clarity: Krisp.ai guarantees impeccable audibility even amidst noisy surroundings. This heightened clarity significantly contributes to more effective communication, ultimately enhancing meeting productivity.

Minimized Distractions: The tool excels in suppressing background noise, allowing participants to concentrate fully on the meeting at hand. This feature is particularly advantageous for individuals operating from home or within bustling office environments.

Elevated Professionalism: Krisp.ai empowers participants to project a more polished and professional auditory presence in online meetings. By eliminating extraneous noise, it creates a more immersive and engaging meeting environment for all attendees.

In the dynamic realm of contemporary business operations, the role of online meetings has transcended from a convenient option to an absolute imperative. However, the effectiveness of these virtual interactions can be significantly hampered by external factors such as ambient noise. Imagine scenarios involving barking dogs or bustling traffic, where maintaining seamless communication becomes a challenge.

Through the application of advanced machine learning algorithms, Krisp.ai possesses the remarkable capability to discern and filter out background noise, ensuring crystal clear audio quality during virtual interactions.

For professionals frequently situated in bustling environments or those simply seeking optimal clarity in their messages, Krisp.ai presents an invaluable solution. By incorporating Krisp.ai into their virtual meeting toolkit, individuals can actively engage in meetings without the encumbrance of potential disruptions. This not only streamlines the meeting experience but also elevates the overall effectiveness of virtual interactions.

One of the most notable advantages of integrating Krisp.ai into online meetings is the assurance of enhanced clarity. Regardless of the surrounding noise level, Krisp.ai guarantees impeccable audibility, ensuring that every word is heard with utmost precision. This heightened clarity contributes significantly to more effective communication, ultimately leading to heightened meeting productivity.

Furthermore, Krisp.ai excels in its ability to minimize distractions. By adeptly suppressing background noise, the tool empowers participants to concentrate fully on the meeting's agenda. This feature is particularly advantageous for individuals working from home or within bustling office environments, where external disturbances are commonplace. With Krisp.ai, participants can engage in virtual interactions with unwavering focus and attention.

Beyond its technical prowess, Krisp.ai brings an element of professionalism to online meetings. By eliminating extraneous noise, participants project a more polished and professional auditory presence. This not only enhances the individual's image but also contributes to a more immersive and engaging meeting environment for all attendees. The result is a meeting that not only serves its functional purpose but also creates a lasting impression.

In conclusion, for those seeking to elevate the quality of their online meetings, Krisp.ai presents a highly viable and user-friendly option. Its effectiveness in ensuring crystal clear audio quality and minimizing distractions can significantly enhance the efficiency and impact of virtual meetings. As businesses continue to navigate the virtual landscape, tools like Krisp.ai are poised to play a pivotal role in redefining the dynamics of online interactions.

2. AI tool for Smarter, More productive online Meeting- In the realm of online meetings, efficiency is paramount for ensuring successful outcomes. However, managing crucial tasks like note-taking, assigning action items, and maintaining the flow of the meeting can be a formidable challenge, particularly when juggling multiple responsibilities. This is precisely where the integration of AI-powered tools proves to be invaluable.

One such tool, Fireflies.ai, operates as an AI-driven meeting assistant that effectively streamlines the administrative aspects of conducting meetings. It actively engages in the meeting process by transcribing discussions, extracting key information, and even setting reminders for follow-up tasks. By automating these processes, Fireflies.ai liberates valuable time and allows participants to focus more intensely, ultimately contributing to more fruitful outcomes.

In addition to Fireflies.ai, Otter.ai stands as another noteworthy AI tool tailored for online meetings. Otter.ai boasts the capability to provide real-time transcriptions, enabling participants to easily review discussions after the meeting concludes. Furthermore, this tool excels in distinguishing between different speakers and offers summarized key points, ensuring easy access to vital information. This functionality proves to be particularly beneficial in complex meetings where comprehensive documentation is imperative.

Incorporating these AI-powered tools into online meetings not only streamlines administrative processes but also enhances overall productivity and effectiveness. The automated nature of these tools empowers participants to allocate their focus and energy more efficiently, leading to more impactful and successful virtual collaborations. As businesses and organizations continue to embrace the digital landscape, leveraging the capabilities of AI in meetings becomes increasingly essential for achieving optimal outcomes.

Incorporating AI tools into online meetings offers a range of distinct advantages that significantly enhance the overall meeting experience:

Heightened Efficiency- One of the key benefits of employing AI tools in online meetings is the automation of tasks like note-taking and transcription. By relieving participants of these time-consuming responsibilities, AI tools allow them to focus more on the substance of the meeting itself. This leads to more informed decision-making and a higher level of engagement with the discussion at hand.

Increased Engagement- With the burden of note-taking and the need to keep pace with the conversation alleviated, participants can be more fully present and engaged in the meeting. This translates to a more productive and collaborative atmosphere where ideas flow more freely, and participants are more actively involved in the exchange of information and insights.

Enhanced Outcomes- AI tools excel at capturing essential points, discerning key takeaways, and even assigning action items. This ensures that meetings are not only more productive but also results-driven. By efficiently extracting and organizing crucial information, AI tools contribute to a more effective decision-making process.

The incorporation of these AI tools into your online meetings represents a substantial advancement in optimizing their efficiency and impact. By automating administrative tasks traditionally associated with meetings, these tools empower participants to fully immerse themselves in discussions. This not only leads to more fruitful outcomes but also fosters a more collaborative and dynamic meeting environment.

Furthermore, as organizations increasingly embrace the digital landscape and remote work becomes more prevalent, leveraging the capabilities of AI in meetings becomes an essential strategy for achieving optimal results. The seamless integration of these tools into the meeting process not only saves time and resources but also unlocks a higher level of engagement and productivity among participants.

In conclusion, the benefits of incorporating AI tools into online meetings extend far beyond mere convenience. They fundamentally enhance the quality of interactions, promote active engagement, and drive more impactful decision-making. As the digital landscape continues to evolve, embracing these technological advancements is pivotal in ensuring that meetings remain productive, efficient, and conducive to achieving organizational objectives.

3. AI for Enhanced Virtual Presence- In the contemporary landscape of remote work and virtual meetings, the significance of projecting a professional and engaging online presence cannot be overstated. While ensuring adequate lighting and possessing a quality webcam are integral components, the integration of Artificial Intelligence (AI) tools emerges as a more sophisticated solution for enhancing one's virtual presence during online meetings.

At the forefront of this technological advancement is Vcam.ai, an AI-powered virtual camera that dynamically enhances video quality in real time. Offering a comprehensive array of features tailored to augment one's virtual presence, Vcam.ai boasts capabilities including background blur and replacement, along with advanced webcam management. Notably, it introduces a distinctive feature enabling the creation of a virtual green screen, effectively eliminating the necessity for additional hardware. Moreover, Vcam.ai stands out for its compatibility with a wide array of video conferencing platforms, ensuring accessibility across various devices and minimizing compatibility concerns.

Recognizing the pivotal role of visual components in online meetings, Vcam.ai addresses the critical concern of background distractions. In a virtual meeting scenario, a cluttered or visually distracting background can divert attention away from the core agenda. Through its suite of features, Vcam.ai empowers users with control over their appearance in meetings. The virtual green screen feature, in particular, proves invaluable for professionals who may not have access to a dedicated workspace and need to conduct meetings from diverse locations.

By seamlessly positioning the user at the forefront of the meeting, Vcam.ai not only heightens their virtual presence but also significantly enhances the overall efficiency of the meeting. This amalgamation of convenience and functionality renders Vcam.ai a pivotal asset in the toolkit for virtual meetings.

In conclusion, as the professional landscape continues to evolve towards virtual interactions, the role of AI-powered tools like Vcam.ai in elevating the quality of online meetings cannot be underestimated. Its ability to dynamically enhance video quality, coupled with features like background customization, positions it as a transformative force in the realm of virtual presence. As professionals seek to navigate the nuances of remote work and virtual engagements, the integration of advanced AI tools like Vcam.ai emerges as an essential strategy for ensuring effective and impactful online interactions.

4. AI for skill enhancement- In the professional realm, effective communication stands as a cornerstone of success. Whether you're presenting ideas, leading team discussions, or engaging with clients, the manner in which you convey your message holds significant weight. While practice undoubtedly refines this skill, AI tools present a swifter and more targeted avenue for improvement, especially within the domain of communication.

Enter Poised, an AI-driven communication coach designed to operate seamlessly in real time during your online meetings. It actively listens to your speech, offering immediate feedback on critical facets such as tone, pacing, articulation, and even the usage of filler words like "um" and "uh." The tool extends actionable guidance to enhance your speaking style, ultimately cultivating you into a more proficient and impactful communicator. Additionally, Poised conducts a post-meeting analysis, succinctly summarizing your performance and suggesting areas for further refinement.

The unique value proposition of Poised lies in its capacity to deliver personalized, real-time coaching. Conventional approaches to communication training often involve reviewing recordings or relying on subjective feedback from others, which can be both time-intensive and variable. Poised overcomes these constraints by furnishing immediate, objective insights. This empowers you to promptly adjust and seize every meeting as a valuable learning opportunity. In a competitive professional landscape where effective communication sets individuals apart, Poised emerges as an invaluable instrument for personal and career growth.

5. AI for dynamic presentations- In the professional sphere, presentations are integral, yet ensuring their engagement factor can be a challenge. Conventional webcams often provide a static view, limiting interaction with the audience.

Enter OBSBOT, offering a suite of AI-powered cameras designed to elevate the dynamism and engagement of your presentations. A standout feature is auto-tracking, enabling the camera to seamlessly follow your movements around the room. This fosters an interactive experience, as if you're personally guiding the audience through your presentation.

Moreover, OBSBOT cameras feature gesture control, empowering you to effortlessly switch scenes, zoom in or out, and even initiate or cease recording through simple hand movements. This liberates you to move around and engage with your audience without the concern of managing your camera.

Benefits of utilizing OBSBOT cameras in your presentations include:

Augmented Engagement: OBSBOT cameras excel at capturing and retaining your audience's focus. They facilitate unrestricted movement, enabling you to interact with your content and audience in a more organic manner.

Elevated Dynamism: These cameras introduce greater dynamism and engagement into your presentations by incorporating diverse camera angles and movements. This dynamic approach sustains audience interest and involvement throughout your presentation.

Enhanced Communication: OBSBOT cameras facilitate more effective communication by allowing you to move freely and interact naturally with your content. This alleviates stress and bolsters confidence in your presentation delivery.

For those seeking to enhance the impact of their presentations and infuse them with greater engagement, OBSBOT cameras emerge as a compelling choice. With a range of features to create dynamic, interactive, and effective presentations, they offer a valuable tool for professional communicators.

6. NVIDIA Eye Contact feature- NVIDIA's Eye Contact feature represents a significant advancement in the realm of virtual presentations. This innovative attribute, harnessed through the formidable capabilities of artificial intelligence, serves to refine one's virtual presence, particularly in the context of presentations. It achieves this by dynamically adjusting the orientation of one's gaze in real time, imbuing the impression that the speaker is engaging directly with the camera, even while consulting a pre-prepared script. This subtle yet powerful augmentation fosters a heightened sense of connection and authenticity between the presenter and their audience.

Integral to NVIDIA's Maxine AR Software Development Kit (SDK), the Eye Contact feature is made accessible through NVIDIA Broadcast 1.4, contingent upon the possession of an NVIDIA RTX graphics card. This technological synergy permits a seamless integration of the feature into one's presentation arsenal, enhancing the quality of virtual interactions.

The significance of maintaining eye contact during a presentation is not to be underestimated. It exerts a profound influence on the reception of one's message, constituting a vital catalyst for heightened engagement and bolstered credibility. Conventional reliance on scripts often leads to a palpable disconnect, as it becomes evident that the speaker's focus is elsewhere, thereby diminishing the impact of their discourse. NVIDIA's Eye Contact feature adeptly circumvents this concern, employing AI to artfully simulate direct eye contact. This simulated engagement serves as a transformative agent, elevating virtual presence and bestowing a heightened resonance upon presentations.

By assimilating this feature into one's presentation technique, the speaker is afforded the liberty to concentrate on the efficacious delivery of their message, unburdened by apprehensions about retaining the audience's attention. This augmentation imparts a layer of professionalism and authenticity, attributes of paramount significance, particularly within the precincts of corporate environments, where inaugural impressions bear significant weight.

Results and DiscussionsThe initial aspect under scrutiny in the conducted Google form pertains to the participants' historical engagement with digital meetings prior to the advent of the global pandemic. A cohort of approximately 30 respondents actively partook in the survey, and their demographic distribution was characterized by distinct age brackets and occupational affiliations.

Noteworthy is the preponderance of individuals within the age range of 31-40 years, constituting the majority demographic. This cohort's prevalence suggests a pronounced proclivity for engagement in the survey, potentially indicative of a heightened interest or relevance of the subject matter to this age group. Subsequently, the age groups of less than 30 years and 21-30 years each accounted for less than 15% of the respondents, while the age bracket of 41-50 years constituted 10% of the total participants.

The occupational segmentation of the respondents revealed a substantial majority (60%) identified as working professionals. This is indicative of a concerted effort to capture insights from individuals actively engaged in professional pursuits, underscoring the relevance of the survey to the professional domain. Moreover, a noteworthy 20% of participants identified themselves as students, suggesting a diverse spectrum of perspectives from both academic and professional spheres. Additionally, an equal percentage (20%) indicated a dual status of both working and studying, elucidating a nuanced intersectionality within the respondent pool.

Researching into the core inquiry regarding participants' frequency of involvement in digital meetings prior to the pandemic, it becomes evident that the survey encompasses individuals with varied degrees of familiarity and experience in this domain. The data collected from this query stands composed to offer valuable insights into the evolution of digital meeting practices, setting the stage for a nuanced examination of the subsequent questions and themes within the survey.

Figure SEQ Figure * ARABIC 1 Frequency of using Digital MeetingsThe breakdown of responses concerning the frequency of digital meeting participation among the surveyed individuals unveils a nuanced panorama of varied utilization patterns. Predominantly, a substantive 46.7% majority articulated a propensity for infrequent use, with a distinct inclination towards favoring one-on-one meetings. This contingent expressed a marked preference for reserving digital meetings for exigent circumstances, thereby positioning these virtual interactions as a recourse rather than a routine.

Concurrently, 26.7% of respondents conveyed an intermediate proclivity, engaging in digital meetings on an occasional basis. This group appears to strike a balance between traditional in-person engagements and the virtual sphere, utilizing digital meetings as a supplementary tool rather than a primary modality.

Remarkably, a notable 13.3% of participants acknowledged their utilization of digital meetings, although a significant portion within this subset professed to lack a comprehensive understanding of the platform's functionalities. This revelation underscores the need for potential user education and highlights a segment of the demographic that, while engaged, may benefit from increased awareness or training regarding digital meeting tools.

Contrastingly, a discernible 6.7% minority emerged as avid proponents of frequent digital meeting utilization, employing these platforms as integral components of their professional or academic endeavors. This minority, characterized by a proactive embrace of digital modalities, showcases a cohort for whom virtual interactions constitute an intrinsic and routine facet of their work or study landscape.

In sum, the diverse distribution of responses underscores a spectrum of attitudes and practices regarding digital meetings among the surveyed participants. The preeminent themes that surface include a prevalence of reserved or sporadic usage, a concurrent interest in digital meetings coupled with a need for enhanced comprehension, and a minority contingent that robustly incorporates digital interactions into their regular professional or academic routine. These insights lay the groundwork for a comprehensive understanding of the nuanced perspectives surrounding digital meeting engagement within the surveyed group.

Figure SEQ Figure * ARABIC 2 Purpose of using Web Conferencing

The subsequent query aimed at discerning the specific purposes for which the surveyed participants employed web conferences. The analysis of responses illuminates distinct patterns in the utilization of these digital platforms, shedding light on the multifaceted roles that web conferences play in the professional and academic spheres.

A striking consensus emerges, with a resounding 66.7% majority indicating that their primary use of web conferences is for work-related engagements. This robust majority underscores the integral role that digital meetings play in the professional landscape, affirming their status as essential tools for collaborative endeavors, team communications, project discussions, and other work-related interactions. The high percentage suggests a pervasive reliance on web conferences as a pivotal component of the contemporary professional milieu.

Concomitantly, approximately 40% of participants articulated the use of web conferences for academic pursuits. This subset of respondents represents individuals who leverage digital platforms for educational endeavors, including virtual classrooms, online lectures, study groups, and collaborative academic projects. The presence of a noteworthy percentage devoted to academic purposes underscores the adaptability and applicability of web conferences in facilitating remote learning and academic collaboration.

The dual prominence of both work and academic applications highlights the versatility of web conferences, serving as indispensable tools that traverse the boundaries between professional responsibilities and educational pursuits. This duality also accentuates the evolving nature of digital communication platforms, which have become instrumental in accommodating the diverse and dynamic needs of individuals across various domains.

These findings contribute valuable insights into the nuanced roles that digital meetings play within the professional and academic spheres among the surveyed participants.

Figure SEQ Figure * ARABIC 3 Different platforms of Digital MeetingsAs per the survey, respondents were queried regarding their digital meeting preferences prior to the onset of the COVID-19 pandemic. The results revealed a nuanced landscape of platform preferences, shedding light on the diverse technological preferences of professionals in various sectors.

Zoom emerged as the frontrunner, commanding the preference of a significant 73.3% of the surveyed individuals. Recognized for its user-friendly interface and robust features, Zoom had become the go-to choice for many, offering a seamless platform for virtual collaboration. Its widespread adoption was indicative of its accessibility and versatility in accommodating diverse meeting requirements. (https://www.linkedin.com/pulse/popular-apps-online-meeting-wofhoo-virtual-office )

Google Meet secured its position as the second most favoured platform, with 33.3% of respondents utilizing it before the pandemic. The appeal of Google Meet lay in its integration with the G Suite, providing a cohesive environment for users already immersed in Google's suite of productivity tools. Its interface simplicity and reliability contributed to its popularity among a substantial portion of the surveyed cohort.

Microsoft Teams, a collaborative platform integrated with the Microsoft 365 suite, captured the allegiance of 40% of the respondents. Leveraging the familiarity of Microsoft applications, Teams offered an integrated solution, seamlessly combining chat, video conferencing, and file sharing. Its robust collaborative features positioned it as a preferred choice for professionals seeking a comprehensive digital workspace.

Cisco Webex carved its niche as the digital meeting platform of choice for 13.3% of the surveyed individuals. Renowned for its secure and scalable infrastructure, Cisco Webex appealed to organizations prioritizing enterprise-grade solutions. Its emphasis on security and reliability positioned it favorably among users with stringent data protection and privacy requirements.

Remarkably, the survey unveiled a notable absence of alternative platforms outside the Zoom, Google Meet, Microsoft Teams, and Cisco Webex dominion. This underscored the concentrated reliance on well-established, industry-leading platforms, indicative of the trust users placed in these solutions for their virtual collaboration needs.

The prevalence of Zoom, Google Meet, Microsoft Teams, and Cisco Webex as the primary choices for digital meetings pre-COVID-19 speaks to the consolidation of user preferences around platforms that offer a harmonious blend of usability, functionality, and security. These platforms not only met the diverse needs of users but also navigated the intricacies of the professional landscape, solidifying their positions as indispensable tools for virtual collaboration.

Figure SEQ Figure * ARABIC 4 Satisfaction level

In the survey, participants were prompted to provide a subjective ranking, using a scale from 1 to 5, to indicate their level of satisfaction with their experiences in digital meetings before the advent of the COVID-19 pandemic. The scale ranged from 1, signifying a state of very dissatisfied, to 5, indicative of a state of very satisfied.

The analysis of responses unveiled a diverse spectrum of opinions. A minimal percentage, precisely 13.3% of participants, expressed a level of extreme dissatisfaction by assigning a rating of 1. Conversely, a larger cohort, constituting 20%, rated their pre-COVID-19 digital meeting experiences as 2, reflecting a sentiment of dissatisfaction.

A noteworthy 33.3% of respondents assigned a neutral rating of 3, suggesting a moderate level of satisfaction with their digital meeting encounters before the pandemic. In contrast, a substantial 6.7% of participants conveyed a relatively high satisfaction level by awarding a rating of 4.

A fractional 26.7% of participants indicated the highest level of satisfaction, as reflected in their assignment of a rating of 5. This segment of respondents conveyed an unequivocally positive sentiment toward their experiences in digital meetings before the pandemic.

Figure SEQ Figure * ARABIC 5 How meetings dynamics changed Inquiries were made concerning the impact of the COVID-19 pandemic on participants' engagement in digital meetings. The findings revealed a distinctive shift in meeting dynamics for the respondents.

A substantial majority, precisely 60% of the surveyed individuals, reported a marked escalation in their participation in digital meetings since the advent of the pandemic. This surge was characterized as significant, signifying a substantial increase in the frequency or duration of digital engagements.

A notable 13.3% of respondents conveyed a moderate increment in their digital meeting commitments. This category of participants experienced a discernible but not drastic rise in the extent of their virtual engagements, reflecting a measured increase.

Conversely, a segment comprising 20% of participants noted a continuity in their digital meeting frequency. For these individuals, the transition into the pandemic era did not herald a noteworthy alteration in their pre-existing meeting routines, with the frequency and duration of digital interactions remaining relatively constant.

In contrast, a modest 6.7% of respondents disclosed a moderate decrease in their participation in digital meetings. This subset experienced a discernible reduction in the frequency or duration of their virtual engagements, indicative of a measured decline in digital meeting commitments.

These nuanced variations in responses underscore the diverse adaptations individuals made in response to the altered circumstances brought about by the COVID-19 pandemic. The prevalence of increased digital meeting participation highlights a predominant trend, whereas a subset of participants maintained a semblance of pre-pandemic meeting routines. The identification of these patterns contributes to a comprehensive understanding of the evolving landscape of digital interactions in the context of the global health crisis.

For a deeper study we also tried finding out which platforms they use for digital meeting before COVID -19? And it came to light that around

- Presentation and interpretation of research findings

- Implications for practice and future research

Future WorkReferences

https://www.cwt-meetings-events.com/uk/en/insights/blog/how-tech-will-revolutionise-meetings-and-events/https://www.tsnn.com/blog/trade-show-tech-trends-look-out-2019https://www.analyticsinsight.net/the-future-of-video-conferencing-how-ai-and-big-data-are-revolutionizing-remote-collaboration/https://link.springer.com/article/10.1007/s42452-020-2801-5https://www.successfulmeetings.com/Strategy/Technology/How-to-Use-AI-to-Enhance-Online-Meetingshttps://www.forbes.com/sites/anniebrown/2021/10/04/the-future-of-ai-driven-meeting-technology/https://trueconf.com/blog/reviews-comparisons/ai-based-online-conference.htmlhttps://www.rtinsights.com/the-future-of-real-time-language-translation-and-sentiment-analysis/https://www.cisco.com/c/en/us/solutions/collateral/executive-perspectives/economic-value-white-paper-c11-741452.htmlhttps://www.sherpany.com/en/resources/meeting-management/meeting-AI/#:~:text=AI%20technology%20can%20help%20to%20manage%20time%20by%20setting%20clear,covered%20within%20the%20allotted%20time. ** important

https://www.makeuseof.com/best-ways-ai-meeting-apps-help-online-meetings/https://iopscience.iop.org/article/10.1088/1742-6596/1840/1/012040/metahttps://link.springer.com/chapter/10.1007/978-3-031-17968-6_7https://pdf.sciencedirectassets.com/280203/1-s2.0-S1877050922X00173/1-s2.0-S1877050922018877/main.pdf?X-Amz-Security-Token=IQoJb3JpZ2luX2VjEKL%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLWVhc3QtMSJHMEUCIFCavglUkqS0hHecTmSE5yEhDvOjVaW9ZUqUFx4dlffvAiEAkbbLdpSd%2Bq0%2Fn8PjAePtLBRuSps9pj1h%2B81oETPJzoAqswUIGhAFGgwwNTkwMDM1NDY4NjUiDDKsc15pMCiLqmVGjyqQBXaweMqZSFOCuN9l6dqkALFauvrHqykCDulhjKEyyXbZmRJktZmwFPz9uT7K4p31jO9baj7oqKLEbNMs4KgAuP2gvFvlZ%2BSRxxEA8uoa7Nk6XO85T4PdvIlam1apomd7H03czvXXXIYPNuSxfFertCRCB1ijijj0iRh4tElFKlABcJ5G14lTzc6xKkPdT3ftyhKoYtm%2BYz73LnMz2lspSQvBbqmrFgdNuQC1qGq0ORouyeqkgHlaQHil6lADlwdbAPdnvbsv0RBmJWyO031tgwGbwXTBFVNLhGX6SI%2FYcV3e2tO0T%2F3ovA41sgHMrA3W6uQT2UI0uMDIyfAx0IG2v39D%2BzDatbc%2Bq4j2y1jJIwhI9ByuwjqN40Gn6QSOnm5ny1lIA5hsP32oKmbcpMZg%2FWIQ98IFwr6Euc2Be7Mi66M%2FQSjJ2xnFOCKDHjIRTFvRDIuUFqh7ArzvmrmJZ8sTZ6BWxkpV5pmE3Y7zVTQSt3DqDTmJ5EVRXOKqTnL5qceU3HUi5TrWNt%2Bd6tp%2BBiKtZMrrKskFMI%2FV7g8XBd6KZZDsCSCS9HkBKBSYkh%2Ftnoaf8kFYy3J%2BsIm%2BRVWt8RbMF9Bozi8nYMrUvAAAe3FDcjyFbXL%2BNPqyg4%2BubWL%2BB6%2B0hOzg8FZZFLZQXw9dWqx%2BhpyZmPmK07NWGORMb82ovJ8%2BuSBDyHHYcTaGTG5AUCcSo1zMNy8vsc2u89ha4%2B%2F2tBXBhA3bh4D9Skj2P68BSWUNjRmj6SbIe3q3paydXBXBISsciBerGj9bjtt0Jv%2BWuRI9rpV7Yz0Zi9f5dTsGOgFYj%2FKuLbjVF3ZOnBpBXc6myxjyjxhEfsti1qs5Osu87l0EYHsw8s9UFaanLZZpzf4%2FMLKD3asGOrEB80%2FCMjYL2G8oK8MYIpQKL%2BMGC1BPVGzSn9PU20NPclZCYKAbagW2x6NXAbgZw3amhye6M9lE%2BQcTlDcvqQHI70ptVwxS%2FXu%2FdLiEjAT4vAsGTFK3cDRF8%2FNhvsPMcgLOqoY57QXN3STL4Dg7ejPXQ0FzZUxxKfwEwSahvqWJyh1hPq8RnEZhFWTFmszn47PCRq3TBLOu6U541m49%2F2njKJbe70ueohwgJhE7vV%2FfnRQa&X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Date=20231211T182145Z&X-Amz-SignedHeaders=host&X-Amz-Expires=300&X-Amz-Credential=ASIAQ3PHCVTY4HHLFXNR%2F20231211%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Signature=746e07c7ffd28266fe277ad4809f7289e5c01e19562a6c1c00880d02c2824d1e&hash=df2c173629b3a2b056c1c4b200d4db462974145e8872a5b5e2bb3542c5a85503&host=68042c943591013ac2b2430a89b270f6af2c76d8dfd086a07176afe7c76c2c61&pii=S1877050922018877&tid=spdf-9635e1b4-1d2c-49ec-afd0-2c0b01157955&sid=2ea6aa574af5604e5c9bd4f4dd6b2951755bgxrqb&type=client&tsoh=d3d3LnNjaWVuY2VkaXJlY3QuY29t&ua=02035854550000000550&rr=833fbfc60c9c4db4&cc=de

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